The Ugandan Jobline

Job Title:    Administration Assistant (2
Fresher Jobs)

Organization:  Amref
Health Africa

Duty Station:  Mbale
and Kalangala, Uganda

Reports to: HSS
Program Officer/ Cluster Coordinator

About US:

Amref Health Africa
is an international African organization founded in Kenya in 1957. Our
Headquarters are in Nairobi with major programmes in Ethiopia, Kenya, South
Sudan, Tanzania and Uganda, and two regional hubs in Southern and Western
Africa based in South Africa and Senegal Respectively. Working with and through
African communities, health systems and governments, Amref Health Africa aims
to close the gap that prevents people from accessing their basic right to
health. Amref Health Africa is committed to improving the health of people in
Africa by partnering with and empowering communities. Our Vision is Lasting
Health Change in Africa.

Job Summary:  The Administration Assistant will be
responsible for local office running, local procurement and delivery of
services and goods.

Key Duties and Responsibilities:  

·       
Responsible
for safety and cleanliness of the office premises

·       
Support
the process of receiving and distributing items from respective users as well
as stock management

·       
Organize
the store to ensure that it is kept clean all the time.

·       
Maintain
records pertaining to stores issues ensuring availability of various up-to-date
databases.

·       
Organize,
update and file office documents

·       
Responsible
for the front desk

·       
Maintain
records pertaining vehicle usage, inventory/assets ensuring availability of
various up-to-date databases.

·       
Monitor
the usage of office equipment and arrange for servicing/maintenance
accordingly.

·       
Responsible
for the day to day planning of vehicle use ensuring that vehicles are used cost
effectively and that log books are well maintained.

·       
Issue
out fuel, monitor the filling of vehicles and ensure accurate records

·       
Manage
office imprest and ensure payments are made in accordance with Amref procedures
and regulations

·       
Perform
any other duties as assigned by supervisor.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the Administration Assistant job placement must hold a
Diploma in Business Studies/Business Administration or related Secretarial
training.

·       
A
minimum of two years’ experience in a related job

·       
Good
record management and working knowledge and experience using MS office is a
must

·       
Experience
handling stores management.

·       
Good
interpersonal and people management skills

·       
Ethical,
transparent and very trustworthy with a high sense of responsibility and
initiative

·       
Must be
able to make sound decision in compliance to organization policies and
procedures

·       
Have
experience working in the job location. A resident of the job location is
preferred.

How to Apply:

All candidates
should send an updated CV including three work related referees and cover
letter addressed to the Human Resources Business Partner, Amref Health Africa
in Uganda to jobs.amrefuganda@amref.org Emails should not exceed 2MB.

NB: Only
short-listed candidates will be contacted. Amref Health Africa is committed to
the principles of safeguarding at the workplace and does not tolerate any form
of abuse, discrimination or harassment.

Deadline: 11^th December 2020

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