The Ugandan Jobline

 Job Title:    Senior Purchasing &
Supply Management/Logistics Officer

Organisation: Ministry
of Finance, Planning and Economic Development

Duty Station:  Kampala,
Uganda

 

About US:

The Global Fund to
Fight AIDS, Tuberculosis and Malaria (GFATM) is an international partnership
that provides grants to lower income countries with high disease burden such as
Uganda. Specifically, it focuses on prevention and control of the three
diseases HIV/AIDS, Malaria and Tuberculosis. The Funds Coordination Unit (FCU)
was set up under the Ministry of Finance, Planning and Economic Development
(MoFPED) as the Principal Recipient (PR) to provide oversight over
implementation of the Grants. Implementation of the programs is a responsibility
of the Ministry of Health (MoH).

 

The overall
objective of the FCU is to support MoFPED to ensure effective and efficient
operation of the interventions supported by the Global Fund resources and it is
intended to strengthen the decision by the Government of Uganda (GoU) to use
its national mechanisms, as articulated in the 2006 Long Term Institutional
Arrangements (LTIA) strategy. The FCU functions are vested in Public Financial
Management (PFM) Reforms Coordination Unit (RCU)

 

Job Summary:  The Senior Purchasing & Supply
Management/Logistics Officer will be responsible for supporting oversight and
management of procurement for all health commodities, supplies and services
required for implementation of the Global Fund Grants.

 

The individual will
be responsible for working with the Ministry of Health and various key partners
in preparation of requests for proposals (RFPs), price quotes (PQs), tenders,
purchase orders, and the negotiation of awards for services and commodities, as
well as stock monitoring activities and maintaining sound reconciliations for
the grants for health commodities.

 

The Officer will
facilitate oversight of PSM activities under the Funds Coordination Unit for
the Global Fund Grants for HIV, TB and malaria based at Ministry of Finance,
Planning and Economic Development.

 

Key Duties and Responsibilities:  Reporting to the Programme Procurement
Specialist, and in coordination with the Ministry of Health, the officer will;

·       
Provide
technical support to management and the Country Team in the conceptualization
and implementation of pharmaceutical management activities at the National, and
health facility levels.

·       
Contribute
to the implementation of routine support supervision and monitoring activities
at the national, regional, and facility levels ensuring that all activities are
adequately and timely implemented

·       
Assist
MOFPED and MoH to design and review of policies, standards, guidelines,
procedures and other relevant materials for implementation of the health
commodities and other supplies focusing on HIV, TB and Malaria.

·       
Review
the stock status reports at central level.

·       
Support
delivery of health commodities from the procurement services agents to the
National Medical Stores (NMS) and Joint Medical Stores (JMS).

·       
Support
MOFPED to track receipts of commodities at NMS and JMS and documentation of the
receipt reports.

·       
Support
reconciliation of commodities delivered to NMS.

·       
Review
distribution reports.

·       
Participate
in regular statutory stock take activities.

·       
Support
quantification for health commodities and other supplies, and reconciliation of
commodities procured through the pooled procurement mechanism (PPM).

·       
Analyze
procurement requisitions for to verify compliance with the procurement
procedures.

·       
Review
Procurement plans with the user departments/programs and monitor their
implementation.

·       
Support
the preparation of all required documentation during the entire procurement and
contracting cycle using established formats and ensure safe custody.

·       
Support
the No Objection requirements for Global Fund procurement activities.

·       
Support
the Health Commodities Supply Chain Management Taskforce.

·       
Any
other duties that may be assigned by management from time to time.

 

Key Performance Areas

·       
Routine
support and monitoring reports.

·       
Updates
on reconciliation of PPM procurements.

·       
Commodity
stock status review reports.

·       
Distribution
review reports.

·       
Stock
taking reports.

·       
Prior
Review reports for procurement and contracts.

·       
Procurement
plans monitoring reports.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold an honors degree in Pharmacy, Purchasing and Supply
Chain Management, or other discipline with procurement element.

·       
Professional
qualification in Procurement and Logistics Management is required.

·       
A
post-graduate qualification in procurement or project management is desirable.

·       
Membership
with a relevant professional body such as Institute of Procurement
Professionals of Uganda (IPPU), the Pharmaceutical Society of Uganda or a
similar body is required.

·       
A
minimum of six (6) years working experience in the purchasing and supply chain
management within reputable institution in the public sector (of which at least
three (3) years should have been at senior level in public procurement and
supply chain management).

·       
At least
three (3) years working experience in health and /or pharmaceutical products
supply chain and working with public sector or donor funded programs.

·       
Experience
in working with donor funded programs for in HIV/AIDS, Malaria or TB.

·       
Proficiency
in Microsoft Office Application, and usage of quantification software such as
quantized, pipeline, QuanTB is an added advantage.

·       
Knowledge
and use of any computerized financial accounting software application will be
an added advantage.

·       
Excellent
communication skills.

·       
Good
interpersonal skills and ability to relate well with a multiplicity of
stakeholders.

·       
Mentoring/supervisory
skills.

 

How to Apply:

Applications must
include cover letter, CV, certificates and testimonials, and be addressed as
below and submitted online to reap@finance.go.ug

 

The Coordinator

The PFM Reforms
Coordination Unit

Ministry of Finance,
Planning & Economic Development

Floor 3 Finance
Building, Office 3.4

Plot 2/ 12 Apollo
Kaggwa Road

P O Box 8147

Kampala. Uganda

 

Please Note:

·       
Terms of
reference for the positions have been updated and individuals who previously
applied are encouraged to reapply.

·       
Email
subject should indicate file position applied for.

·       
We are
an equal opportunity employer, any form of lobbying shall lead to
disqualification.

·       
Only
shortlisted candidates will be contacted.

 

Deadline: 4^th December 2020

 

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