Senior Programme Officer / Administration Jobs – Ministry of Finance, Planning and Economic Development

 

Job Title:    Senior Programme
Officer/Administration

Organisation: Ministry
of Finance, Planning and Economic Development

Duty Station:  Kampala,
Uganda

 

About US:

The Global Fund to
Fight AIDS, Tuberculosis and Malaria (GFATM) is an international partnership
that provides grants to lower income countries with high disease burden such as
Uganda. Specifically, it focuses on prevention and control of the three
diseases HIV/AIDS, Malaria and Tuberculosis. The Funds Coordination Unit (FCU)
was set up under the Ministry of Finance, Planning and Economic Development
(MoFPED) as the Principal Recipient (PR) to provide oversight over
implementation of the Grants. Implementation of the programs is a
responsibility of the Ministry of Health (MoH).

 

The overall
objective of the FCU is to support MoFPED to ensure effective and efficient
operation of the interventions supported by the Global Fund resources and it is
intended to strengthen the decision by the Government of Uganda (GoU) to use
its national mechanisms, as articulated in the 2006 Long Term Institutional Arrangements
(LTIA) strategy. The FCU functions are vested in Public Financial Management
(PFM) Reforms Coordination Unit (RCU)

 

Job Summary:   The objective of the position of Senior
Programme Officer/Administration is to support human resources management and
administration functions of the Funds Coordination Unit. Reporting through the
Principal Programme Administrator. The SPO/A is required to operate with
greater self-sufficiency to strengthen grant implementation and funds
coordination oversight between Ministry of Health and MoFPED.

 

Key Duties and Responsibilities:  

Program Management

·       
The
SPO/A will facilitate and coordinate grant processes between the MOFPED and MOH
at different stages of the grant lifecycle.

·       
Provide
administrative and logistical support, for arrangements for the FCU teams and
MOH program counterparts for all grant missions.

Stakeholders
Management

·       
Liaise
and coordinate e with different key stakeholders. Will acts as a focal point
for the gathering, proactive monitoring and reporting of information on the
grant preparing information briefs and coordinating responses to requests for
information

·       
Work
across teams collaborating with various staff of MoH, CCM, SRs, LFA, and
country team staff to promote a consistent approach to grant implementation
within the approved grant covenants.

·       
Provide
support in the preparation of program meetings, annual reviews and other
related programme events.

Administration of
Human Resources

·       
Provide
technical support in the recruitment, and induction processes for the FCU.

·       
Support
performance management and reporting for all contract staff under the programme

·       
Coordinate
programs in managing the staff payroll and ensure timely payment of staff
salaries, and facilitation for the FCU including the overseeing the welfare of
programme staff

·       
Support
effective operation and maintenance of assets; and maintain an up to date
assets register

·       
Prepare
briefing materials as necessary for use on official travel, monitoring visits
and meetings.

·       
Draft
correspondence, take dictation and instructions on a variety of program related
subject-matters and act as minute secretary to program and other key GF
meetings

·       
Establish
and maintain FCU files in a systematic order, including archiving closed files
and maintain an accurate log of archive files

·       
Preform
any other duties as assigned by management from time to time

 




Qualifications, Skills and Experience:

·       
The
applicant must hold an advanced University degree (Master’s Degree or
equivalent) in Management, Business Administration, Public Administration,
Human Resources Management, Social Science or related field

·       
Four
years’ experience of increasing involvement and responsibility in advanced
project management or program management, administration human resources with a
reputable institution in the public sector or a development partner supported
project or complex program.

·       
Demonstrable
experience in human resources recruitment, training, and development, mentoring
or coaching, manpower planning and performance management.

 

OR:

 

·       
A first
level University degree (Bachelor’s Degree or equivalent) in Management,
Business Administration, Public Administration, Human Resources Management,
Social Science or related field

·       
Six
years of relevant experience. Four of which at Officer level in a public sector
organization / project is required.

·       
Demonstrable
experience in human resources recruitment, training, and development, mentoring
or coaching, manpower planning and performance management.

 

Competences

·       
Well-developed
analytical skills and the ability to absorb information quickly.

·       
Highly
organized, reliable attention to detail and ability to work independently.

·       
Excellent
communication and inter-personal skills, and the ability to establish and
maintain effective working relationships with colleagues, partners, external
actors and allies.

·       
Advanced
computer skills.

·       
Ability
to work under-pressure, meet deadlines, prioritize workload and ‘multi-task’.

·       
Mature
work practices, highly motivated, demonstrated sound judgment and the ability
to respond positively to mentoring and directions.

·       
Capacity
of performing all assigned tasks with self-sufficiency and minimal guidance

 

How to Apply:

Applications must
include cover letter, CV, certificates and testimonials, and be addressed as
below and submitted online to reap@finance.go.ug

 

The Coordinator

The PFM Reforms
Coordination Unit

Ministry of Finance,
Planning & Economic Development

Floor 3 Finance
Building, Office 3.4

Plot 2/ 12 Apollo
Kaggwa Road

P O Box 8147

Kampala. Uganda

 

Please Note:

·       
Terms of
reference for the positions have been updated and individuals who previously
applied are encouraged to reapply.

·       
Email
subject should indicate file position applied for.

·       
We are
an equal opportunity employer, any form of lobbying shall lead to
disqualification.

·       
Only
shortlisted candidates will be contacted.

 

Deadline: 4th December 2020

 

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