The Ugandan Jobline

 

Job Title:    Procurement Officer

Organization:  Uganda
Women’s Effort to Save Orphans (UWESO)

Duty Station:  Kampala,
Uganda

Reports to: Finance
Manager

 

About US:

Uganda Women’s Effort to Save Orphans (UWESO) is an indigenous Non-Governmental
Organization registered with the Uganda NGO Board and is committed to improving
the quality of life of orphans and other vulnerable children.

 

About USAID ICYD Activity:

The USAID Integrated
Child and Youth Development Activity (USAID ICYD Activity) aims to improve
learning outcomes, advance HIV epidemic control in Uganda, and ensure that
children and youth can lead resilient, healthy, and productive lives. The USAID
ICYD Activity will deliver critical HIV/GBV/violence prevention and response
services to children and youth and their families in communities, clinics, and
schools. Within USAID’s Journey to Self-Reliance Framework, USAID ICYD Activity
will build the operational and technical capacity of four Ugandan Primary Local
Partner (PLP) organizations to become direct recipients of USG funding within two
years while strengthening government capacity to deliver core services to
children within an integrated referral network and case management system.

 

Job Summary:  The Procurement Officer will be responsible
for managing procurement processes and procedures at the regional level for
smooth activity implementation such as hotel bookings for activity meetings,
refreshments and bites for community activities, training materials, among
others. The Procurement Officer will report to the Finance Manager.

 

Key Duties and
Responsibilities:

·        
Monitor,
track and expedite all project procurement activities and delivery status of
goods/services.

·        
Solicit
bids and quotes from vendors for items in adherence with program policies.

·        
Act as a
member of the procurement selection committee and ensure that the committee
works collaboratively to make a final selection of vendors, suppliers,
sub-contractors etc.

·        
Support
the Finance Manager to procure in-kind support for grants and determine the
most reasonable, fair, and expeditious procurement needs for grants.

·        
Through
market research efforts, identify and pre-qualify potential suppliers (and
products/services). Ensure that beneficial, ethical, and open supplier
relationships are created and maintained according to procurement policies.

·        
Work
closely with the team to establish and maintain vendor and supplier database,
procurement lists and schedules.

·        
Conduct
price/cost/reasonability analyses.

·        
Inspect
goods or verify services, confirm delivery, and receipt of goods, and monitor
the use and disposition of goods.

·        
Prepare
complete backup documentation for procurement purchases & submit to
project’s Finance Team.

·        
Ensure
USAID policies, and procedures are followed and enforced.

·        
Manage
the overall day-to-day procurement process.

·        
Assist
in preparing the annual procurement plan with support from the project team.

·        
Manage a
procurement filing system and ensure that the minimum documentation referenced
in the procurement threshold table is in each procurement file.

·        
Review
invoice payments from vendors and compare to the terms of the purchase order or
contract to ensure vendor invoices are accurate before submitting for payment.

·        
Participate
in the negotiation of contract terms on a range of procurement and monitor
delivery of exact specifications.

·        
Train
staff in procurement rules and processes and record keeping.

·        
Prepare
specifications, compare bids received and present recommendations on purchases
to management.

·        
Ensure
that all procurement in UWESO is carried out in a timely and efficient manner
and in compliance with UWESO’S value for money and transparency and donor
guidelines/regulations on procurement.

 

Qualifications, Skills and Experience:

·        
Bachelor’s
degree in Procurement and Logistics with 4 years of relevant procurement
experience or MS/MA degree in relevant field with 3 – 5 years relevant
procurement experience. Post Graduate Diploma in Procurement is an added
Advantage.

·        
Familiarity
with donor-funded procurement rules and regulations is required. Demonstrated
success in multicultural environments is an advantage.

·        
Able to
work with others and to develop and maintain compatibility among project staff,
subcontractors, and recipients of assistance.

·        
Ability
to research and evaluate technical proposal and make appropriate
recommendation.

·        
Demonstrated
knowledge in pricing, contracts negotiations, policies, and procedures.

·        
Good
analytical, numerical, and problem-solving skills.

·        
Proficiency
in Microsoft Office applications such as MS Word, Excel, PowerPoint Work
independently with initiative to manage high volume workflow.

·        
Perform
detail-oriented work with a high level of accuracy.

·        
Must
exhibit high levels of professionalism, integrity, and ethical values always.

·        
Record
keeping, report preparation, filing methods and records management techniques.

·        
Excellent
written, oral, and interpersonal communication skills with ability to work as a
team member.

 

How to Apply:

All suitably
qualified and interested applicants should submit an application letter and
curriculum vitae electronically to: jobs@uweso.org with the position you are
applying for in the subject line. Only electronic applications will be
considered. (All applications should be in a single PDF file of maximum size –
5MB)

 

Deadline: 13^th November 2020 by 5 pm.

 

NB: We
shall only respond to shortlisted candidates. All invitations for interviews
will be done formally.

 

If you meet the
above requirements, please submit an online application via the link.
https://bit.ly/3elPQFE

 

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