Job Title: Personal Secretary (Special Grade)
– No Experience Jobs
Organization: Public
Service Commission
Placement Organization: Ministry of Public Service
Duty Station:
Kampala, Uganda
About US:
The Public Service
Commission is established under the provisions of Article 165(1) of the
1995 Constitution. In fulfillment of its functions under Article 166, the
Commission is required to make a report to Parliament in respect of each year’s
performance of its functions.
Key Duties and
Responsibilities: The incumbent
will be responsible to the Senior Personal Secretary for performing the
following duties:-
·
Drawing
up and monitoring programmes, activities and appointments in conjunction with
relevant Officers;
·
Taking
dictation, transcribing and presenting accurate and error free work;
·
Attending
to callers, either in person or on telephone;
·
Ensuring
timely responses to enquiries and correspondences to and from the office;
·
Receiving
incoming mail and supervising the dispatch of outgoing mail;
·
Organizing
meetings, taking minutes and conveying decisions of such meetings to the
relevant Officers/Offices;
·
Ensuring
that relevant documents for meetings and speeches are produced on time and that
they are properly organized;
·
Drafting
letters of routine in nature;
·
Providing
Office Managerial Services which include: ensuring cleanliness and orderliness
of the office, managing records in accordance with established security and
records management procedures, requisitioning and managing office stationery
and equipment and;
·
Any
other duties as may be assigned from time to time.
Qualifications, Skills and Experience:
·
Applicants
should be Ugandans in possession of an Honours Bachelor’s Degree in Secretarial
Studies; or Office and Information Management obtained from a recognized
University/Institution.
·
Ethics
and integrity; interpersonal, communication and computer skills; ability to
adapt to multi-cultural settings; effective organizational and planning skills;
time management skills; technical skills; report writing skills; negotiation
skills; capacity for teamwork; innovation and concern for results, quality and
standards.
·
Age: Above 21 years
How to Apply:
All candidates
should apply online, Click Here
·
Scan and
submit relevant documents (‘O’ Level, ‘A’ Level, Degree and Professional
Documents, copies of letters of appointment, confirmation and promotion)
on-line.
·
Each
attachment must not exceed a limit of 1MB and only portable documents format
(PDF) is allowed.
·
Officers
serving in the Public Service are required to print an Extract of PS Form 3
(2008) and obtain recommendation from their Responsible
Officers. Scan the recommendation together with the rest of the
documents and submit online.
Deadline: 2nd December 2020
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