No Experience Personal Secretary (Special Grade) Job Vacancies – Ministry of Public Service

 

Job Title:    Personal Secretary (Special Grade)
– No Experience Jobs

Organization: Public
Service Commission

Placement Organization: Ministry of Public Service

Duty Station:
Kampala, Uganda

 

About US:

The Public Service
Commission is established under the provisions of  Article 165(1) of the
1995 Constitution. In fulfillment of its functions under Article 166,  the
Commission is required to make a report to Parliament in respect of each year’s
performance of its functions.

 

Key Duties and
Responsibilities:
The incumbent
will be responsible to the Senior Personal Secretary for performing the
following duties:-

·        
Drawing
up and monitoring programmes, activities and appointments in conjunction with
relevant Officers;

·        
Taking
dictation, transcribing and presenting accurate and error free work;

·        
Attending
to callers, either in person or on telephone;

·        
Ensuring
timely responses to enquiries and correspondences to and from the office;

·        
Receiving
incoming mail and supervising the dispatch of outgoing mail;

·        
Organizing
meetings, taking minutes and conveying decisions of such meetings to the
relevant Officers/Offices;

·        
Ensuring
that relevant documents for meetings and speeches are produced on time and that
they are properly organized;

·        
Drafting
letters of routine in nature;

·        
Providing
Office Managerial Services which include: ensuring cleanliness and orderliness
of the office, managing records in accordance with established security and
records management procedures, requisitioning and managing office stationery
and equipment and;

·        
Any
other duties as may be assigned from time to time.

 




Qualifications, Skills and Experience:

·        
Applicants
should be Ugandans in possession of an Honours Bachelor’s Degree in Secretarial
Studies; or Office and Information Management obtained from a recognized
University/Institution.

·        
Ethics
and integrity; interpersonal, communication and computer skills; ability to
adapt to multi-cultural settings; effective organizational and planning skills;
time management skills; technical skills; report writing skills; negotiation
skills; capacity for teamwork; innovation and concern for results, quality and
standards.

·        
Age: Above 21 years

 

How to Apply:

All candidates
should apply online, Click Here

·        
Scan and
submit relevant documents (‘O’ Level, ‘A’ Level, Degree and Professional
Documents, copies of letters of appointment, confirmation and promotion)
on-line.

·        
Each
attachment must not exceed a limit of 1MB and only portable documents format
(PDF) is allowed.

·        
Officers
serving in the Public Service are required to print an Extract of PS Form 3
(2008) and obtain recommendation from their Responsible
Officers.  Scan the recommendation together with the rest of the
documents and submit online.

 

Deadline: 2nd December 2020

 

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