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Job Title:    Head of Programs

Organisation: Joint
Energy and Environment Projects (JEEP)

Duty Station:  Uganda

 

About US:

Joint Energy and
Environment Projects (JEEP) is an indigenous registered Non-Governmental
Organization in line with the requirements of the NGO Act 2016, located in
Kyanja off Gayaza Road, 7 Miles from Kampala city center in Uganda. The
Organization was founded in 1983 and it has been working directly with local
community groups, individuals, institutions and other organizations to stop
environmental destruction and promote efficient management of natural resources
as its fundamental mission and a core vision for having a Ugandan society with
a ‘’safe environment for a sure future’’.

 

Job Summary:  The Head of Programs is responsible for
overseeing the general administration and Human Resource function of the
organization as well as to coordinate transport, logistics, and security.
He/she is also responsible for both human resource management and coordination
function of the entire organization as well as providing technical support to
the management team on HR issues.

 

Key Duties and Responsibilities:  

Human Resource
management

·       
Spearhead
human resource planning, forecasting and track deployment, in line with the
strategic plan.

·       
Support
management in reviewing and development of compliance with the organization’s
HR policy and ensure compliance with the employment Act and all national labor
laws.

·       
Develop
and maintain functional and efficient human resource management and administration
systems, processes and procedures.

·       
Guide
management and staff on employment law and statutory obligations as well as
JEEP employment policies and procedures.

·       
Execute
employee screening and selection processes.

·       
Develop
and maintain up to date job descriptions for all positions

·       
Conduct
induction and orientation for all new employees

·       
Ensure
that all staffs have valid employment contracts and appointment letters

·       
Ensures
that all relevant HR information is obtained and secured including ensuring
that confidentiality is upheld.

·       
Under
take staff capacity needs assessment, spearhead the professional development
planning and execution based on the needs and capacities of the organization.

·       
Administer
compensation and benefits involving; working conditions leave or redundancy
packages with staff and representatives including management of leave schedules

·       
Maintain
safety, health, and welfare of all employment including ensuring work life
balance.

·       
Monitoring
and reporting of all employees including ensuring work life balance.

·       
Support
the management team in the implementing grievance and disciplinary procedures
and standards

·       
Participate
in and facilitate staff mediation and tribunal, etc as required

·       
Liaise
with the Administration Assistant to conduct staff performance planning and
reviews

·       
Facilitate
volunteers’ placement in line with the volunteer policy of JEEP

Support to the
Chief Executive (CEO)

·       
Will
provide administrative support to the CEO for smooth management of her /his day
today affairs as well as ensure most effective use of his/her time. Handle
sensitive and complex issues as appropriate especially in the absence of the
CEO. Specifically he/she will carry out the following duties:

·       
Manage
the CEO’s daily, assessing the priority of appointment and reallocation as
necessary

·       
Process
the CEO correspondence, ensuring that the CEO and other staff as appropriate
deal with incoming correspondences.

·       
Supporting
organization of Board meetings and Act as Secretary

·       
Drafting
briefing papers, reports, responding to mails and other corresponding and
presentations on behalf of the CEO.

·       
Ensuring
that the CEO is well prepared for scheduled meetings, prepared agendas,
pre-meeting briefings and meeting papers.

Administrative
duties

·       
Preparation
of quarterly and annual reports in the administrative section.

·       
Manage
arrangement for the board and Sub-Committee meetings, including
production/distribution of agenda and papers.

·       
Providing
administrative support to the CEO in scheduling all meetings

·       
Execute
any other administrative tasks as deemed appropriate

·       
Guide
and mentor Admin Assistant in effectively communicating to the external
stakeholders and providing customer care services.

General duties

·       
Participate
in the organization’s key events and represent the organization in relevant national
and international events.

·       
Provide
technical guidance, coaching and mentoring to drivers, volunteers/interns and
other assigned workers.

·       
Participate
in other programme area activities when required.

·       
In
collaboration with the management Team, identify existing and potential funding
opportunities, and participate in the HR and Administrative aspects of project
proposal development.

·       
Ensure
all resources under his /her care are properly deployed and utilized.

·       
To
adhere to our organization values and to actively promote the application
amongst colleagues.

·       
To
undertake tasks in creating, self-driven and innovative fashion

·       
To
undertake tasks in a relevant meeting and fora

·       
Participate
in raising resources for building JEEP reserves

·       
Ensure
that all activities are implemented in a gender sensitive manner.

·       
Adhere
to JEEP

·       
policies,
procedures and performance expectations in all functions • To identify and
implement additional tasks/ ideas of benefit to the organization (whether
directly linked to one’s job or not)

·       
Any
other duty as may be assigned by the CEO

·       
The
attainment of the above will be reflected in the M&E, as well as
achievement of outputs as described in the above key responsibilities.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a bachelor’s degree in Social Science, education,
organizational psychology or any related field. A Master’s degree and
Postgraduate diploma qualification in Human Resource Management or any related
field is an added advantage.

·       
Conversant
with people and performance management processes and practices. Experience in
community works and team leadership.

·       
Experience:
3-4 Years in social work and other related fields

Management skills

·       
Team
working

·       
Leadership
and management skills

Personal qualities:
Analytical skills, pay
attention to detail, problem solving skills, organizer, ability to multi-task
without losing focus, good time management, mature and calm personality and
self-driven

Communication and
interpersonal skills

·       
Good
communication skills (listening, verbal and writing).

·       
Ability
to manage diversity. Good relational skills. Impeccable level of integrity and
confidentiality.

·       
Women 38
– 48 years are encouraged to apply with the ability to drive and a valid
driving permit.

 

NB: TIMELINE
Contract length for the Head of Programs is up to December 2021 with
possibility of extension based on job performance. JEEP offers a salary package
(salary, insurance, and NSSF) in accordance to experience and JEEP HR Manual.

 

How to Apply:

All interested
candidates should send their CV and cover letter addressed to the Human
Resource officer via the email address provided; info@jeepfolkecenter.org  and copy ruthkisa@gmail.com.

 

Deadline: 4th December 2020

 

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