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Job Title:    Sub Award Finance Officer

Organization: Mercy
Corps

Duty Station:
Uganda

Reports to: Sub-award
Finance Coordinator

 

About US:

Mercy Corps has been
present in Uganda since 2006, focusing its interventions on economic and
agricultural development, maternal child health and nutrition, governance,
conflict management and humanitarian response. In 2017, Mercy Corps had an
impact on almost 1 million beneficiaries in Uganda through our work focusing on
building resilience and enabling economic growth, improving opportunities to
attain better health and nutrition, and improving governance and conflict
management. Common themes include community engagement, inclusive development,
gender, and working in partnership with local government, the private sector
and civil society actors.

 

Job Summary:  The Sub Award Finance Officer is responsible
for sub grants management, monitoring and reporting and compliance with donor
regulations and Mercy Corps regulations. He/she is also responsible for
tracking sub grants and sub grantee requirements and for maintaining all sub
grants and contracts financial files.

 

Key Duties and
Responsibilities:

·        
Conduct
sub grants pre-award assessments and recommends for substantial involvements
and compliance requirements and modifications to the sub grant agreement and/or
monitoring plan to lessen financial and compliance risks.

·        
Follow
up, collect and review sub grantees financial reports and fund requests, keep
up-to-date records and report all sub grantees financial status. Review sub
grantees financial reports for correctness, completeness, timeliness and
compliance.

·        
Perform
sub grantee monitoring visit for financial and programmatic deliverables review
or audit and report findings with recommendation to the supervisor communicate
agreed upon findings to the sub grantees and follow up its implementation.

·        
Handle
sub grants close-outs ensuring that all requirements of the sub grant agreement
have been met and that sub grant funds have been properly settled.

·        
Follow
up all grant compliance issues and document all required information.

·        
Closely
monitor sub grants to ensure that sub grantees are not overspent.

·        
Create
sub award card in navigator and update all milestones and expenditure in
navigator.

·        
Maintain
sub grantees tracker and update monthly. Share the updated tracker and list.

·        
Review
contracts and maintain/assist in maintaining and updating the contracts
tracker. Distribute monthly tracker for projection and related use.

·        
Review
and track all sub grants and grants/budget purchases and contracts and other
commitments. Update the contracts and communicate monthly.

·        
Track
VAT/DUTY taxes exemptions, reimbursements for USAID and other donors as per
their specific requirements.

·        
Maintain
sub grant files and ensure they are well labeled, fully updated with all
contracts, submitted reports, governing clauses and all other relevant
documents.

·        
Participate
in procurement or contracts biding and other procurement processes whenever
required.

·        
Any
other tasks to be assigned by the supervisor.

 

Qualifications, Skills and Experience:

·        
The
applicant for the Mercy Corps Sub Award Finance Officer job should preferably
hold a Bachelor’s degree in Accounting or Finance

·        
2+years’
experience in Grants, Subawards and Financial management and accounting and
2+year’s supervisory experience.

·        
Strong
management Skills, Technical & Supervisory Skills and experience required.

·        
Strong
accounting skills and experience, including management of the general ledger,
journal entries, payroll, payables and balance sheet.

·        
Strong
knowledge of, and experience in donor regulations, and management of sub grants
required.

·        
Adequate
understanding of donor rules and regulations is required.

·        
International
NGO/PVO experience required.  

·        
Demonstrated
experience and skill with financial reports preparation and presentation and
proven ability to translate technical financial data into informative reports.

·        
Advanced
computer skills in MS Office programs, particularly Excel and accounting
software experience.

·        
Excellent
oral and written English skills

·        
Willing
to travel regularly to Mercy Corps and sub grantees field offices and project
sites approximately 50%.

·        
An
ability to support programmatic objectives with timely and meaningful financial
information is essential. 

·        
A
demonstrated ability to multi-task, meet deadlines and process information in
support of changing program activities is necessary. 

·        
An
impeccable professional standard of finance and procurement ethics as well as
the willingness and ability to enforce compliance with Mercy Corps and donor
policies and procedures is essential.

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 16^th November 2020

 

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