Job Title: Regional Management
Administrative Assistant
Organization: Rakai
Health Sciences Program (RHSP)
Duty Station:
Uganda
Reports to: Program
Manager
About US:
Rakai Health
Sciences Program (RHSP) is a collaborative bio – medical research and service
delivery organization. RHSP strives to improve the quality of life of the local
population through a combination of community-based research, curative
services, and prevention strategies in the districts of South-central Uganda.
Job Summary: The Regional Management Administrative
Assistant will support project management by providing administrative (non-
technical) support across all program areas .
Key Duties and
Responsibilities:
·
Assist
with all aspects of administration, directory maintenance, logistics, assets/
equipment inventory, storage, and management for the Masaka region HIV
mechanism
·
Ensure
that all Masaka region HIV mechanism regional meeting minutes are documented,
properly stored and action points followed through.
·
Ensure that
there is a documented integrated (multi-section) Support supervision plan for
the regional teams covering; a) supporting field team activities, b)
supervising CBOs. He/ she will work with the different teams to submit their
plans on time for appropriate approval and then merge them into one integrated
plan
·
Coordinate
transport arrangements that support regional support supervision plans in a
streamlined way by working with all the different relevant stakeholders and
ensure that reliable transport is availed.
·
Support
the process of scheduling appointments and meetings with the relevant
stakeholders to be met by the regional management teams.
·
He/ she
will support the process of active follow up on pending budgets and approvals
for regional team activities with the relevant parties/ approvers. To do this
he/she will actively engage the finance assistants in the different cluster
plus the approvers.
·
Ensure
that there is an up-to-date inventory of the assets of the Masaka regional HIV
Mechanism management team. They will also ensure that there is a proper
archival system for documents at the regional office.
·
Ensure
that appropriate resources needed to do work are available at the regional
office including paper, files, masks, markers etc
·
Other
duties as may reasonably be assigned from time to time
Qualifications, Skills and Experience:
·
The
ideal candidate must hold a Bachelor’s degree in Business Administration,
Office Information Management, or any other related course.
·
A
minimum of one year relevant work experience
·
Good
secretarial skills, including advanced abilities in word-processing,
spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and
other common software programs is essential
·
Excellent
communication and interpersonal skills; strong writing and verbal skills are
essential
·
Knowledge
of general office practices and procedures particularly in filing, gathering
and compiling information
·
And
ability to work independently or with minimal supervision
How to Apply:
All interested candidates
possessing the above attributes can send their; applications including a cover
letter, updated CV with 3 referees, and copies of academic
qualifications/certificates in One document (PDF/ Word), addressed to the HR
Manager to [email protected] . Kindly indicate the job title in the subject line of
the email. Only online applications will be considered. Only short-listed
candidates will be contacted. Any form of lobbying and canvassing will lead to
disqualification.
Deadline: Friday 27th November 2020 by 5:00pm
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