Fresher Regional Management Administrative Assistant NGO Jobs – Rakai Health Sciences Program (RHSP)


Job Title:    Regional Management
Administrative Assistant
 (Fresher Jobs)

Organization:  Rakai
Health Sciences Program (RHSP)

Duty Station: 

Reports to: Program


About US:

Rakai Health
Sciences Program (RHSP) is a collaborative bio – medical research and service
delivery organization. RHSP strives to improve the quality of life of the local
population through a combination of community-based research, curative
services, and prevention strategies in the districts of South-central Uganda.


Job Summary:  The Regional Management Administrative
Assistant will support project management by providing administrative (non-
technical) support across all program areas .


Key Duties and

with all aspects of administration, directory maintenance, logistics, assets/
equipment inventory, storage, and management for the Masaka region HIV

that all Masaka region HIV mechanism regional meeting minutes are documented,
properly stored and action points followed through.

Ensure that
there is a documented integrated (multi-section) Support supervision plan for
the regional teams covering; a) supporting field team activities, b)
supervising CBOs. He/ she will work with the different teams to submit their
plans on time for appropriate approval and then merge them into one integrated

transport arrangements that support regional support supervision plans in a
streamlined way by working with all the different relevant stakeholders and
ensure that reliable transport is availed.

the process of scheduling appointments and meetings with the relevant
stakeholders to be met by the regional management teams.

He/ she
will support the process of active follow up on pending budgets and approvals
for regional team activities with the relevant parties/ approvers. To do this
he/she will actively engage the finance assistants in the different cluster
plus the approvers.

that there is an up-to-date inventory of the assets of the Masaka regional HIV
Mechanism management team. They will also ensure that there is a proper
archival system for documents at the regional office.

that appropriate resources needed to do work are available at the regional
office including paper, files, masks, markers etc

duties as may reasonably be assigned from time to time


Qualifications, Skills and Experience:

ideal candidate must hold a Bachelor’s degree in Business Administration,
Office Information Management, or any other related course.

minimum of one year relevant work experience

secretarial skills, including advanced abilities in word-processing,
spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and
other common software programs is essential

communication and interpersonal skills; strong writing and verbal skills are

of general office practices and procedures particularly in filing, gathering
and compiling information

ability to work independently or with minimal supervision


How to Apply:

All interested candidates
possessing the above attributes can send their; applications including a cover
letter, updated CV with 3 referees, and copies of academic
qualifications/certificates in One document (PDF/ Word), addressed to the HR
Manager to . Kindly indicate the job title in the subject line of
the email. Only online applications will be considered. Only short-listed
candidates will be contacted. Any form of lobbying and canvassing will lead to


Deadline: Friday 27th November 2020 by 5:00pm


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