The Ugandan Jobline

Job Title:    Regional Administration
Officer

Organization:
Baylor-Uganda

Duty Station:
Uganda

Reports to: Administration
and Logistics Coordinator

About US:

Baylor-Uganda is a
private not for profit child health and development organization providing
family-centered pediatric HIV/AIDS prevention, care and treatment services,
health professional training, and clinical research in Uganda. Baylor College
of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous
not-for-profit child health and development organisation affiliated to the
Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a
Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres
of Excellence and international program offices in 11 countries across Africa
and Eastern Europe.

Job Summary:  The Regional Administration Officer review and
monitor the implementation of policies and procedures for Fleet, asset, staff
accommodation, security general office management in line with the departmental
mission.

Key Duties and
Responsibilities:

·        
Management
of the Baylor-Uganda fleet through maintenance of the motor vehicles and
motorcycles in a good serviceable condition.

·        
Monitor
the proper usage of the motor vehicle by handling scheduling, routing, and
allocations of motor vehicles to staff, use of fleet monitoring system to track
trip movements, fuel usage, speed, and proper handling of the vehicles in line
with Baylor-Uganda fleet management policy.

·        
Prepare
monthly fuel consumption reports by every 5th of the new month and routine
maintenance reports to management for monitoring expenditures on repairs and
service costs of the entire Baylor-Uganda fleet in line with Baylor-Uganda
fleet management policy.

·        
Management
and monitoring of usage of taxi hire services, handling weekly taxi hire
allocations, review of milage logs, verification and reconciliation of invoices
prior to payment.

·        
Maintenance
of an update Rwenzori regional Asset Register, implementation, and accurate
records management of all fixed assets in line with fixed assets management
policy and financial guidelines.

·        
Contract
management and evaluation of staff accommodation, bookings, reconciliation of
accommodation invoices prior to submission to finance for payment.

·        
Overseeing
the provision of security at the regional office and cluster offices, contract
management, and supervision of security by ensuring consistent deployment,
review of occurrence, and incident notes of the private security firm.

·        
Supervise
and oversee the team of Administrative Assistants in the  clusters in regard to general office
management and maintaining the administrative support function in the clusters.

Qualifications, Skills and Experience:

·        
The
applicant must hold a Bachelor’s Degree (Honors) in a business-related course
of any degree oriented towards Administration.

·        
The job
holder must have at least three (3) years of relevant working experience in
general office administration and fleet management in a reputable organization.

·        
Good
interpersonal skills, communication skills, and analytical skills.

·        
Good
computer skills and knowledge of computer accounting packages.

·        
Knowledge
of the local language will be an added advantage.

NOTE:

·        
Applications
should include a cover letter, CV, daytime telephone contact, three traceable
professional references and certified UNEB certificates as well as certified
University Transcripts

·        
You must
have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE).
Only shortlisted candidates will be contacted for interview. Please note only
shortlisted candidates will be contacted.

How to Apply:

All candidates
should send their applications online at the link below

Click Here

Deadline: 27^th November 2020

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