Job Title: Cluster Administrative
Assistant
Organization: Rakai
Health Sciences Program (RHSP)
Duty Station:
Uganda
Reports to: Cluster
Coordinator
About US:
Rakai Health
Sciences Program (RHSP) is a collaborative bio – medical research and service
delivery organization. RHSP strives to improve the quality of life of the local
population through a combination of community-based research, curative
services, and prevention strategies in the districts of South-central Uganda.
Job Summary: The
Cluster Administrative Assistant will support project management by providing
administrative (non- technical) support across all program areas .
Key Duties and
Responsibilities:
·
Assist
with all aspects of administrative management, directory maintenance,
logistics, assets/ equipment inventory, storage, and management.
·
Ensure
that all cluster office meeting minutes are prepared & stored well
·
Support
the cluster coordinator in scheduling of appointments and meetings with
stakeholders
·
Ensure
proper documentation of cluster staff duty attendance.
·
Ensure
proper stock control and management at the clusters for all supplies
·
Ensure
that cluster staff complete their timesheets on a monthly basis
·
Work
with the cluster coordinators to develop and administer a monthly
transportation schedule(s) that supports field activities & accountability
collection.
·
Support
the cluster coordinator in scheduling, documenting and management of cluster
staff leaves.
·
Ensure
proper storage of administrative documents at the cluster office
·
Participate
in the drawing of cluster periodic work plans & budgets
·
Develop
a database with contact information of all the stakeholder in the cluster
·
Supervise
other support teams within the cluster including sanitary and security
officers.
·
He/she
will support the process of generation of advances & budgets plus
collection & reviewing of accountabilities.
·
Any
other assigned duties in line with your role.
Qualifications, Skills and Experience:
·
The
ideal candidate must hold a Bachelor’s degree in Business Administration,
Information & Office Management or any other related course.
·
A
minimum of one year of relevant work experience
·
Good
secretarial skills, including advanced abilities in word-processing,
spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and
other common software programs is essential
·
Excellent
communication and interpersonal skills; strong writing and verbal skills are
essential
·
Knowledge
of general office practices and procedures particularly in filing, gathering
and compiling information
·
And
ability to work independently or with minimal supervision
How to Apply:
All interested
candidates possessing the above attributes can send their; applications
including a cover letter, updated CV with 3 referees, and copies of academic
qualifications/certificates in One document (PDF/ Word), addressed to the HR
Manager to [email protected] . Kindly indicate the job title in the subject line of
the email. Only online applications will be considered. Only short-listed
candidates will be contacted. Any form of lobbying and canvassing will lead to
disqualification.
Deadline: Friday 27th November 2020 by 5:00pm
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