The Ugandan Jobline

 

Job Title:    Finance Assistant

Organization:  Humanity & Inclusion (Handicap
International Federation)

Duty Station:  Kampala,
Uganda

Basic Salary: UGX 1,319,623 /=

Reports to: Country Finance Officer

 

About US:

Handicap International Federation (operating under the name Humanity
& Inclusion) is an independent and impartial aid and development
organisation working in situations of poverty and exclusion, conflict and
disaster. We work alongside disabled and vulnerable people to help meet their
essential needs, improve their living conditions and promote respect for their
dignity and fundamental rights.

 

Job Summary:  The Finance Assistant will handle the daily
management of the mission’s cash flow, ensuring compliance with the expenditure
commitment procedure.

 

Key Duties and Responsibilities:  The responsibilities will be but not limited
to:

Managing the mission’s cash box in the field office

·       
Advise
the programme team on compliance with cash flow procedures when required.

·       
Archive
cash-flow documents.

·       
Ensure
the cash box’s security at all times (keeping the box locked and in a safe
place when not in use for withdrawing or receiving cash).

·       
Receive,
prepare and check substantiating accounts vouchers and payment/reimbursement
documents before payment.

·       
Handle
cash withdrawals and receipts during the cash box’s opening hours.

·       
Prepare
cheques and transfer orders when needed for payments and ensure their timely
signature.

·       
Manage
cash advances (delivery and justification).

·       
Fill in
the log books for the cash box, safes and banks after every
movement/transaction and conduct daily reconciliations between log books and
balances.

·       
Ensure
cash availability in the cash box and the bank.

·       
Alert
his/her line manager if a further cash supply is needed.

·       
Set up
monthly cash box inventories with his/her line manager.

·       
Assist
with monthly bank reconciliations.

·       
Ensure
compliance with the regulations on payments (expense commitment procedure).

Manage the necessary work entailed in closing the accounts within the
timeframes fixed and in compliance with HI’s procedure

·       
Supports
in organising and dispatching of the monthly accounts to capital office (soft
and hard versions) in compliance with the procedure set up.

·       
Update
the accounting database/excel sheet / Navision Journals on a regular basis.

·       
Submit
the notes explaining any issues and correct the errors identified by the
finance Officer and program accountant.

Filing and archiving the mission’s substantiating documents

·       
File
supporting documents in compliance with the requirements of the mission’s
donors, legislation and HI procedures.

·       
Take
regular copies of and archive supporting documents in compliance with the
mission’s donors’ requirements.

·       
File the
mission’s cash flow documents both hard and soft copies on a regular basis.

·       
Support
in the preparation of the Monthly File related to Audit of the donor

Respect HI identity, rules and policies

·       
Know,
understand, apply and respect HI code of conduct and ethics, HI mandate and
values, HI rules and operating procedure, HI policies (child protection policy,
policy and mechanism for the prevention of and fight against bribery, the
protection of beneficiaries from sexual exploitation and abuse policy) and make
sure they are known, understood, applied and respected by its team

·       
Know,
understand, apply and respect HI security rules and make sure they are known,
understood and applied by her/his team.

 

Qualifications, Skills and Experience:

·       
The ideal
candidate for the Humanity & Inclusion Finance Assistant job must hold a University
degree in Finance, Accounting or Economics;

·       
One year
of experience in a similar position;

·       
Professional
qualification as a CMA/CPA is an added advantage

·       
Previous
experience with an NGO;

 

Competencies:

·       
Knowledge
of financial accounting procedures and principles;

·       
Knowledge
of expenditures Commitment procedure

·       
Cash
flow management (cash box and bank accounts)

·       
Financial
filing and archiving

 

Computer Skills

·       
Advanced
MS Excel skills;

·       
Familiar
with MS Office (Word, Excel) and internet;

 

Personal qualities

·       
Time
management skills;

·       
Strong
ethics, with an ability to manage confidential data;

·       
Ability
to work under high pressure;

·       
Good
coordination skills;

 

Condition:

Starting Date: 11th January 2021

Length of contract: 1-year Contract Renewable

Basic Salary: UGX 1,319,623

 

NB:

·       
Humanity
and Inclusion is an Equal Opportunity Employer, we encourage females and
persons with disabilities to apply to become a part of our organization.

·       
HI staff
must adhere to the values and principles outlined in the Code of Conduct. In
accordance with these values.

·       
HI
operates and enforces policies on Beneficiary Protection from Sexual
Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

·       
HI does
not solicit funds in exchange for employment opportunities.

 

How to Apply:

If you feel you meet the requirements, please send an updated CV (3 pages
max, including three professional referees current and/or past line managers)
with a cover letter as One Document to HR department at
recruitment@uganda.hi.org indicating the position applied for “Application for Finance
Assistant.” Any efforts to influence the recruitment process will lead to
automatic disqualification.

 

Deadline: Tuesday 10th
November 2020 by 5:00pm

 

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