Job Title: Personal Assistant to CEO
Organization: B&S
Group of Companies Ltd
Duty Station: Kampala, Uganda
About US:
B&S Group of
Companies Ltd is a General Trading Company and is duly registered with the
registrar of companies in South Sudan, Uganda, Kenya and Sudan.
Job Summary: The Personal Assistant to CEO will support the
CEO with daily administrative duties and completes a broad variety of
administrative tasks that include managing an active calendar of appointments;
completing expense reports; composing and preparing correspondence; arranging
complex and detailed travel plans, itineraries and agendas and compiling
documents for meetings Answering calls and liaising with clients competently .
Key Duties and
Responsibilities:
·
Maintains
CEO office efficiency by planning and implementing office systems, layouts, and
equipment procedures, completes operational requirements by scheduling and
following up on work results.
·
Keeps
management informed by reviewing and analyzing special reports; summarizing
information; identifying trends, provide general support to staff and visitors,
perform clerical, administrative and secretarial responsibilities and tasks.
·
Assist
and participate actively in the planning and execution of company events,
coordinate office staff activities to ensure maximum efficiency.
·
Reading,
monitoring and responding to email, preliminary drafting of correspondence on
CEO behalf, manage executives’ schedules, calendars and appointments, planning
and organizing meetings, taking action points and writing minutes.
·
Planning
and organizing events, preparing presentations
Qualifications, Skills and Experience:
·
The
ideal candidate must hold a Degree in Business, Marketing, Communication,
Secretariat and other related fields
·
Two to
three years of experience in a corporate company, clerical and administrative
roles preference experience within the service industry
·
Knowledge
of office management responsibilities, systems and procedures,
·
Excellent
time management skills
·
Demonstrated
ability to perform multi-task and prioritize activities
·
Excellent
written and verbal communication skills
·
Excellent
organizational and planning skills,
·
Highly proficient
in Power Point, Excel MS Office, discretion and confidentiality
How to Apply:
All candidates
should send their application letters, academic documents and updated CVs (with
3 referees) addressed to [email protected]
and copy to [email protected]
with the email Subject Line must show the job title of the position
Deadline: Saturday, 7th November, 2020
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