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Job Title:    Assistant Accountant

Organization: LWF
World Service

Duty Station:
Uganda

Reports to:   Sub
Program Accountant

 

About US:

LWF World Service is
the humanitarian and development arm of the Lutheran World Federation. We are a
widely recognized, international, faith-based organization working in over 20
countries. We seek to bring people of all backgrounds together in the common
quest for justice, peace, and reconciliation in an increasingly complex and
fragmented world.

 

Job Summary:  The Assistant Accountant substantially contributes
to the effective management of LWF Accounting and ensures the implementation of
financial related activities and accounting records, are handled in accordance
with established LWF Uganda guidelines and procedures.

 

Key Duties and Responsibilities:  

·       
Maintains
up to date payment/receipt vouchers for all financial transactions in an
orderly filing system;

·       
Makes a
proper record of cash received and paid out through the evidence of receipts
and payment vouchers which are duly authorized. The records must be maintained
daily on excel cashbook;

·       
Facilitates
the office cash float by:

·       
Advising
the Sub Program Accountant/ Project Accountant on the need for cash
withdrawals;

·       
Perform
a daily close-of –business cash count reconciled to the cash book;

·       
Ensuring
that cash at hand corresponds with cash book balance;

·       
Ensuring
that the daily cash balance form is verified and endorsed by the Accountant;

·       
Undertaking
safe custody of the cash box keys at all times and;

·       
Handing
over the cash float to the Sub Program Accountant/ Project Accountant for safe
custody;

·       
Performs
standard cash count, every end of the day;

·       
Forecasts
daily cash requirements and processes cash withdrawals from the bank; and
follows up on all account issues that may arise from the bank. Must have proactive
knowledge of all project bank accounts and their balance at all times;

·       
Prepares
payment requisitions, ensures they are correctly coded, and ensures that
vouchers are presented to the Sub Program Accountant/ Project Accountant for
checking and subsequent approval by the Sub Program Accountant and the Sub
program Manager/Team Leader;

·       
Writes
cheques and ensures they are duly signed/endorsed prior to payment, while
maintaining an accurate cheque register of cheque stubs, current bank balances
and records;

·       
Forecasts
daily cash requirements and processes cash withdrawals from the bank;

·       
Prepares
the petty cash replenishment report as the need arises;

·       
Prepares
payment vouchers as instructed by the Sub program Accountant/ Project
Accountant;

·       
Makes
sure that requests for payments are fully documented and correctly coded before
vouchers are processed;

·       
Makes
sure that payees have proper identification before checks are released or
before payments are deposited to their respective bank accounts;

·       
Organizes
the box files – payment vouchers, receipt vouchers, journal vouchers, and all
other finance documents in an orderly manner;

·       
Records
and monitors all files borrowed or photocopies by staff from other departments;
makes sure all documents taken out during the day will immediately be returned
and must be within the same day;

·       
Ensures
that balance sheet items (i.e. cash accounts, bank accounts, personal accounts,
debtors, creditors, payroll accounts, etc.) have been reconciled, and a report
shared

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a University degree in Accounting, Finance or related
field from a recognized University.

·       
At least
three years’ experience in Finance and working with an INGO

·       
Knowledge
and use of accounting software (Preferably SAGE)

·       
High
integrity, self-driven and able to set own work schedule with rigorous
deadlines.

·       
Advanced
skills in Ms Excel with ability to present financial information in a succinct
manner;

·       
Ability
to initiate and complete assignments and to work under demanding circumstances
with minimal supervision.

·       
Strong
organization, supervisory, problem-solving, interpersonal, communication as
well as team building and negotiation skills.

 

How to Apply:

All suitably
qualified and interested candidates should submit an updated CV and Application
letter giving a day time telephone contact and email addresses of 3 (three)
work related referees only  through our
recruitment email, recruitment.uga@lutheranworld.org

 

Please use the full
job title of the position you are applying for as the subject line

 

Deadline: Friday, 4^th December 2020 by 5:00pm

 

NB: Only
short-listed candidates will be contacted

 

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