The Ugandan Jobline

 

Job Title:    Executive Assistant

Organization:  Rego
Foundation

Duty Station:  Kampala,
Uganda

Reports to: President

 

About US:

Rego Foundation is a
youth-led Non-profit Organisation working to transform the lives of
economically marginalized women and girls in Uganda. Our goal is to end gender
inequality by eradicating all forms of discrimination and violence against
women and girls in Uganda. We have operated in Uganda since 2016. Our work is
guided by these objectives; (i)To promote awareness, prevention and care for
women and girls subjected to violence. (ii)To increase women’s access to
finance and development of additional livelihoods. (iii) To raise awareness and
end harmful practices such female genital mutilation (FGM) and child marriage.
(iv)To build safe, healthy and enabling learning environments for
underprivileged girls.

 

Job Summary:  Rego Foundation is seeking to recruit a
talented individual to fill the position of Executive Assistant. The Executive
Assistant will manage the daily administrative functions in the President’s
Office in order to maintain effective office procedures and an efficient work
flow.

 

Key Duties and
Responsibilities:

·        
Typing
correspondences on behalf of the President.

·        
Receiving
and processing the President’s confidential correspondence.

·        
Setting
up accommodation and entertainment arrangements for company visitors.

·        
Maintaining
the President’s calendar.

·        
Preparing
and maintaining the President’s expense report.

·        
Performing
general clerical duties to include but not limited to: photocopying, faxing,
mailing, and filing.

·        
Maintaining
a wide range of high-profile contacts such as national and international
partners, corporate officers, and external executives and media personnel.

·        
Managing
the President’s and Board travel agenda, confirming business agendas, booking
travel arrangements and accommodation.

·        
Organize
senior management meetings and taking minutes.

·        
Preparing
management reports, draft presentations and other materials for finalisation by
the President.

·        
Managing
the time lines for all upcoming projects, issues, and reports.

·        
Reviewing
the strategic plans and updating senior management on strategic implementation
to ensure that completed work is achieved to agreed deadlines.

·        
Maintaining
records on ongoing progress of all Rego Foundation projects.

·        
Performs
any other duties assigned by the supervisor.

 

Qualifications, Skills and Experience:

·        
The
applicant must hold a Bachelor’s Degree in Secretarial Studies and Office
Management, Business Administration or closely related.

·        
Basic
Knowledge of Records Management.

·        
Five
years of relevant working experience.

·        
Demonstrable
aptitude for Team work.

·        
High
level of experience in dealing with people.

·        
High
level of Interpersonal skills.

·        
Typing
skills.

·        
Must
have effective communication skills, both written and oral.

·        
Must be
prepared to work long and irregular hours.

·        
Must be
able to keep deadlines all the time.

·        
Must be
able to work without supervision and take initiative.

·        
Time
Management.

·        
Confidentiality.

·        
Willingness
to travel to rural areas as required.

 

How to Apply:

All candidates
should send a completed application form, Download
Here to hr@regofoundation.org. Please note that we do not accept CVs,
resumes or cover letters. Applications shall be reviewed and considered when
and as they come in.

 

Deadline: 20^th November 2020 by Midnight

 

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