The Ugandan Jobline

Job Title:    Finance and Administration
Assistant (4 Fresher Jobs)

Organization:
Baylor-Uganda

Duty Station:
Uganda

About US:

Baylor-Uganda is a
private not for profit child health and development organization providing
family-centered pediatric HIV/AIDS prevention, care and treatment services,
health professional training, and clinical research in Uganda. Baylor College
of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous
not-for-profit child health and development organisation affiliated to the
Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a
Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres
of Excellence and international program offices in 11 countries across Africa
and Eastern Europe.

Job Summary:  The Finance and Administration Assistant will
be in charge of the implementation of efficient day to day office management
operations in line with the administration departmental mission.

Key Duties and
Responsibilities:

Transport
management:

·        
Vehicle
scheduling and allocation of Baylor-Uganda vehicles /through the establishment
of monthly travel plans;

·        
Monitoring
and weekly reviews of the logbooks, review of the fuel card registers and
routine checks on the daily mileage of the vehicles.

·        
Review
and monitor the implementation of proper fleet management procedures and
utilization of the motor vehicles & motorcycles in the clusters in
accordance with Baylor-Uganda fleet management policy

·        
General
office management of the cluster offices through forecasting and planning for
office consumables and ensure no stock-outs at the cluster offices

·        
Handling
and booking staff hotel accommodation, review completeness of appropriate
approved TORs, and verification of the invoices prior to payment

·        
Overseeing
administrative support in all cluster offices through manning of the front
office desk, office assistants and official mail management

·        
Verification
of all utility bills, security, cleaning, and office supplies & sundries
with supporting documents to establish their completeness and accuracy before
submission to finance for payment.

·        
Contracts
management of cluster-based service provision contracts; overseeing hire
services security and cleaning.

·        
Inventory
and assets monitoring and tracking by the issuance of engrave numbers to ALL
assets and medical equipment procured by Baylor-Uganda; follow up on proper
paperwork with stores

·        
Provide
stores administrative support through overseeing deliveries of supplies and
assets delivered by the Fleet & Distribution Assistants

·        
Finance
support to workshops, working groups, training, and meetings, especially ensure
all participants who are entitled to any payments are registered on the Mobile
Money.

Qualifications, Skills and Experience:

·        
The
ideal candidate must hold a Bachelor’s Degree (honors) in business related or
Administration oriented course.

·        
The job
holder must have at least two (2) years of relevant working experience in
general office administration and fleet management in a reputable organization

·        
Good
interpersonal skills, communication skills and analytical skills.

·        
Good
computer skills

·        
Knowledge
of the local language will be an added advantage.

NOTE:

·        
Applications
should include a cover letter, CV, daytime telephone contact, three traceable
professional references and certified UNEB certificates as well as certified
University Transcripts

·        
You must
have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE).
Only shortlisted candidates will be contacted for interview. Please note only
shortlisted candidates will be contacted.

How to Apply:

All candidates
should send their applications online at the link below

Click Here

Deadline: 27^th November 2020

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