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Job Title:    District Finance Assistant (2
Fresher Jobs)

Organization:  Uganda
Women’s Effort to Save Orphans (UWESO)

Duty Station:  Kampala,
Uganda

Reports to: Program
Accountant

 

About US:

Uganda Women’s Effort to Save Orphans (UWESO) is an indigenous Non-Governmental
Organization registered with the Uganda NGO Board and is committed to improving
the quality of life of orphans and other vulnerable children.

 

About USAID ICYD Activity:

The USAID Integrated
Child and Youth Development Activity (USAID ICYD Activity) aims to improve
learning outcomes, advance HIV epidemic control in Uganda, and ensure that
children and youth can lead resilient, healthy, and productive lives. The USAID
ICYD Activity will deliver critical HIV/GBV/violence prevention and response
services to children and youth and their families in communities, clinics, and
schools. Within USAID’s Journey to Self-Reliance Framework, USAID ICYD Activity
will build the operational and technical capacity of four Ugandan Primary Local
Partner (PLP) organizations to become direct recipients of USG funding within
two years while strengthening government capacity to deliver core services to
children within an integrated referral network and case management system.

 

Job Summary:  The District Finance Assistant will be
responsible for Administrative roles, originating payments, collecting all
supporting documents like receipts and custodian of all financial documents for
allocated Districts. The District Finance Assistant reports to the Program
Accountant.

 

Key Duties and
Responsibilities:

·        
Receive
invoices from vendors and subcontractors for review and ensure timely payment
by the Program Accountant.

·        
Prepare
documentation for payment transactions including but not limited to vouchers,
staff expense reports and ensured that appropriate documentation and approvals
are obtained.

·        
Maintain
the Activity accounting files system (both hard and soft copy), ensuring all
vouchers are in order, with required back-up documentation.

·        
Review
completed payments, follow up with respective vendors, subcontractors with
proof of payment and request for receipts after verifying funds transfer.

·        
Support
field staff in the preparation of project budgets.

·        
Assist
with the collection, review and verification of staff timesheets and ensure
that they are submitted on a timely basis.

·        
Assist
with monthly bank/mobile money reconciliations to verify the accuracy of
transactions posted in the accounting software.

·        
Support
with petty cash account management and monthly petty cash transaction
reconciliation for the regional offices and ensure that all original documents
are properly archived.

·        
Assist
the Activity team to maintain daily office functions.

·        
Coordinate
logistical support.

·        
Monitor
office equipment and supplies.

·        
Responsible
for routine administrative tasks, including but not limited to distribution of
invitations, letters, books, meeting minutes, and other printed materials as
needed.

·        
Reviewing
Travel advances and expense reports.

 

Qualifications, Skills and Experience:

·        
The
applicant should preferably hold a Bachelor’s Degree Accounting, Business
Administration, or a related field.

·        
Professional
accounting qualification is an added advantage (CPA, ACCA)

·        
Two (2)
years’ experience in finance and administration

·        
Experience
with USAID finance, human resources, procurement policy, or logistics
preferred.

·        
Ability
to apply laws, regulations and instructions and Interpret UWESO and USAID
policy.

·        
Previous
experience with financial duties, including handling of petty cash.

·        
Fluent
English required.

 

How to Apply:

All suitably
qualified and interested applicants should submit an application letter and
curriculum vitae electronically to: jobs@uweso.org with the position you are
applying for in the subject line. Only electronic applications will be
considered. (All applications should be in a single PDF file of maximum size –
5MB)

 

Deadline: 13^th November 2020 by 5 pm.

 

NB: We
shall only respond to shortlisted candidates. All invitations for interviews
will be done formally.

 

If you meet the
above requirements, please submit an online application via the link.
https://bit.ly/3elPQFE

 

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