Warehouse Officer US Non-profit Job Careers – International Rescue Committee (IRC)

 

Job Title:    Warehouse Officer 

Organization: International
Rescue Committee

Duty Station:
Uganda

Reports to: Supply Chain Manager 

 

About US:

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging education,
and is supporting farmers and small businesses, and helping communities promote
peace and long-term development.

 

Job Summary:  IRC has two pharmaceutical and one
no-pharmaceutical warehouse to support program operations in Yumbe. The
Warehouse Officer is a vital part of the supply chain process and team. He/She
oversees the efficient receipt, storage, and dispatch of a wide range of goods
including food, clothing, healthcare products, manufactured Goods, household
items to support projects and programs. The Officer supervises warehouse staff,
processes, and systems to ensure high level of productivity and accountability.
The Warehouse Officer must ensure total compliance to policies and procedures
of IRC and various Donors.

 

Key Duties and Responsibilities:  

Warehouse security.

·       
Ensure
that all doors are doubly locked, windows have security steel grills,
attractive and valuable items are well secured, security Guards and lights are
always operational, control access into the warehouse.

Safety and First
Aid

·       
Report
all warehouse incidences, ensure materials are properly handled, First Aid kits
are fully stocked, monitor functionality, and serve schedule of fire
extinguishers, ensure staff use personal protective equipment in the warehouse.

Organization and storage

·       
Ensure
items are raised off the ground, safely stack materials in warehouse, proper
access to materials, easy location of materials when needed for picking and
stock taking, shelve and organize materials according to IRC standards and best
practices.

Storage Conditions

·       
Store
heavy or liquid items on bottom Shelves and light items on top Shelves, heat
sensitive items must be stored away from windows, cold chain items sored in
refrigerators or freezers to maintain required temperature, monitor
temperatures and expirations for medical items, store valuable items securely
and away from entrances, maintain very clean warehouse environment both inside
and outside.

FiFo/FeFo

·       
Comply
with policy of First in First Out (FIFO) and First Expiry First Out (FEFO) and
minimize the level of expiries in the medical warehouse.

Documentation and
Record keeping

·       
Maintain
an updated and complete warehouse records, Quantities received, stored and
dispatched must match with records, Bin cards and stock cards are fully
completed and updated, materials are in good condition and correctly stored,
maintain a good record of item deliveries and issues.

Inventory reporting

·       
Prepare
accurate and timely weekly and monthly reports, maintain an updated Pharma
Inventory Tool (PIT), Purchased inventory and Commodities in Kind (CIK)
reports. With help of Supervisor, take lead in organizing 20% bimonthly and end
of year complete stock counts and prepare the corresponding reports.

Data
management/Filing

·       
Maintain
clear record of warehouse register, warehouse inspection reports, spot checks
reports, discrepancy reports, disposal documentation/reports, delivery reports,
waybills, store releases, stock cards, etc.

Training and
compliance

·       
Ensure
total compliance to warehouse policies and standard operating procedures
(SOPs), Understand the SOPs and train staff in warehouse systems, comply with
IRC and Donor policies in management of warehouse inventory.

Discrepancy control

·       
Ensure
that correct items are always counted, and right entries made, check documents
for mathematical errors, store all items in the warehouse, address and report
all cases of discrepancies

Other assignments

·       
Work
closely with Supervisor, supply chain team to complete any other assignments
given.

 




Qualifications, Skills and Experience:

·       
The applicant
for the International Rescue Committee Warehouse Officer job must hold a Bachelor’s
degree in procurement and supply chain, procurement and logistics, transport
and logistics or an equivalent.

·       
At least
five years’ experience in supply chain, logistics with three years’ experience
in warehouse management systems.

·       
Experience
in medical warehouse systems is an added advantage.

·       
Membership
of professional bodies such as CILT, CIPS, UPPA is an advantage.

·       
Very
good leadership and team skills.

·       
Be able
to work in a humanitarian environment, hardworking, and very flexible.

·       
Good
communication and supply chain training skills.

·       
Very
good field experience with any INGO having massive operations in Uganda

·       
Can work
under pressure with minimum supervision.

·       
Result-oriented.

 

How to Apply:

All suitably
qualified and interested candidates are encouraged to apply online at the link
below.

 

Click
Here

 

For more of the
latest jobs, please visit 
http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




 

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