The Ugandan Jobline

 

Job Title:    Programme Assistant – KOICA Project

Organization:  World
Health Organization (WHO)

Duty Station:  Kampala,
Uganda

Reports to: Coordinator/KOICA
Project

 

About US:

The World Health
Organisation (WHO) is the directing and coordinating authority for health
within the United Nations system.  WHO is responsible for providing
leadership on global health matters, shaping the health research agenda,
setting norms and standards, articulating evidence-based policy options,
providing technical support to countries and monitoring and assessing health
trends.

 

Key Duties and
Responsibilities:

·        
Provide
Administrative support to the KOICA Project

·        
Initiate
correspondence projects on the orientation of technical officers; finalize them
in accordance with WHO and departmental styles and check language, grammar and
accuracy before submission for approval and signature;

·        
Organize
the administrative preparation of internal and external meetings, including the
preparation of business plans, letters of invitation, cost estimates and travel
requests; assist in the preparation of documents; sending materials and
liaising with participants and others involved;

·        
Analyze
correspondence and requests received, highlight incoming

·        
documents
and attach background information and identify areas requiring action by
Program Managers, drawing attention to important issues.

·        
Schedule
meetings of Program Administrators, according to schedules and needs; take
minutes of meetings and follow up on issues requiring action to ensure prompt
response to WHO requests;

·        
Obtain
information documents for meetings, seminars, workshops, etc.al officers take
part in, verify their availability and ensure that they have the appropriate
information files and documents;

·        
Ensure
that technical reports and documents conform to WHO standards, rules,
practices, procedures and editing style and correct them as necessary prior for
submission, for the WHO Representatives signature.

·        
Use
appropriate monitoring tools, monitor and ensure deadlines are met, and
correspondence and requests are analyzed and processed as soon as possible

·        
Prepare
requests for official travel by Technical Officers. Make airline and hotel
reservations, prepare travel records and handle other related matters upon
request;

·        
To
collaborate and interact with other Programme Assistants in the other Clusters
and the Senior Management Officers (SMO) Assistant for administrative support
related to cross cutting functions, which is cross cutting in nature.

·        
Perform
other related duties as required or directed, including support to
Administration and the WHO Representative’s Office.

 

Qualifications, Skills and Experience:

·        
The ideal
candidate for the Programme Assistant job should have completed secondary
school, followed by Administrative training and/or Management.

·        
Desirable:
Training in UN systems is an advantage.

·        
Proven
skills in drafting and editing required.

·        
A minimum
of six years of experience in a recognized public or private institution

·        
Previous
experience in administrative support positions within WHO or another UN agency
is an asset. Experience in Oracle-based systems or another ERP system is an
asset.

·        
Other
considerations (e.g. IT Skills) Work requires the use of word processing or
other software packages, and standard office equipment.

·        
Formal
or self-training in the use of standard office software. Training in
Oracle-based or other Enterprise Resource Planning (ERP) systems an asset.

·        
Languages
required: Proficiency in
written and spoken English; Knowledge of another UN language would be an added
advantage.

 

Competencies Core

·        
Technical
expertise

·        
Overall
attitude at work

·        
Teamwork

·        
Respecting
and promoting individual and cultural differences

·        
Communication

·        
Creating
an empowering and motivating environment

Functional
competencies

·        
The
incumbent will demonstrate mastery and actualize his/her knowledge in the use
of modern office technology through internal courses, on the job or
self-training.

·        
He/she
will keep abreast of changes in procedures and practices, rules and
regulations, organizational structure in Country Office, organic group and WHO,
to be able to brief and explain procedures to other staff members.

 

How to Apply:

All candidates
should send their applications accompanied by detailed Curriculum Vitae and
copies of certificates, diplomas and testimonials should be addressed to:

 

The WHO
Representative,

60 Prince Charles
Drive,

P. O. Box 24578,
Kampala. Uganda

 

Applications should
be submitted to the following e-mail address: afwcougwrsec@who.int 

 

N.B. Only
shortlisted candidate will be contacted.

 

Deadline: 15^th October 2020

 

For more of the
latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

Related Jobs