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Job Title:    Regional Grants Management
Officer (Re-advertized)

Organization:  Danish
Refugee Council (DRC)

Duty Station:  Kampala,
Uganda

Reports to: Regional Grants, Compliance and Risk Management
Manager

 

About US:

The Danish Refugee Council (DRC) is a private, independent, humanitarian
organization working on all aspects of the refugee cause in more than 36
countries throughout the world. The aim of DRC is to protect refugees and
internally displaced persons (IDPs) against persecution and to promote durable
solutions to the problems of forced migration, on the basis of humanitarian
principles and human rights. DRC works in accordance with the UN Conventions on
Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

 

Job Summary:  The Regional
Grants Management Officer will support the Grants Management team in ensuring
high quality grants’ administration and compliance with both DRC and donor
requirements.  Generally, the RGO will
support the Regional Grants, Compliance and Risk management Manager in
regularly reviewing and updating the Grants Module in the DRC Dynamics System
database; ; review of reports for both external and internal use; and provide
an oversight on the implementation of systems and procedures that are in
compliance with both DRC and donor regulations. Specifically, the RGO will
support DRC in the management and follow up of specific donor grants and
capacity building of the Country office counterparts

 

Key Duties and
Responsibilities:

DRC Dynamics management and support

·        
In
charge of the maintenance and regular updates of the DRC Dynamics Grants module
for Regional office grants

·        
Supports
the Regional Grants Manager in consolidation of documentation required for
setting up grants in the centralized DRC Dynamics system for the Regional
office projects and related partner sub grants

·        
Ensure
the grants management filing system is maintained and all donor grant
documentation is properly (both soft and hard copies) filed.

·        
Carry
out detailed review of the DRC Dynamics system to identify deficiencies in
documentation across the region and report on this for corrective measures on a
quarterly basis

·        
Maintain
the Regional funding tracker showing active and pipeline grants across the
region and circulate to the RO SMT on a monthly basis

·        
Installment
tracking and management of the billing rule tab for Regional office grants
(MMC, ReDSS), including follow up donor’s disbursement requests to ensure
timely submission and follow up of. This will be based on the disbursement
schedule drawn from the specific donor contracts.

Reporting (Donor and DRC specific)

·        
Generate
the Rolling Action plan from DRC Dynamics system, share with grants management
focal points for review before final circulation of the document to all
relevant staff.

·        
Based on
the Bi monthly Rolling Action Plan, follow up with the relevant staff on the
timely submission of draft donor reports, and assist in the review to ensure
quality and compliance with relevant requirements.

·        
Consolidate
DRC Horn of Africa monthly programme updates and general quarterly reports.

·        
Support
the Deputy Regional Director and Regional Grants Manager with ensuring high
quality documentation of both internal and external reports.

·        
Support
the RGM to review CO draft reports

Donor compliance management

·        
Support
the preparation and/or facilitation of the Regional office project kick off
meetings as well as for CO specific grants as deemed necessary.

·        
Support
country team in updating proposals and reports in various donor databases.

·        
Support
country teams in preparation of proposals and reports on request

·        
Prepare
and circulate donor guidance update to grants focal points in collaboration
with the donor compliance specialists at HQ and the regional grants manager

·        
Support
the RGM to review regional office donor contract amendments to ensure
compliance as well as coherence

Partnership management

·        
Support
the partner vetting and assessment process for the Regional office and country
office upon request in line with the global partnership tools

·        
Support
with developing Partner capacity development plans

·        
Preparation
and review of partner contracts for the regional office and for the country
offices upon request

Capacity building

·        
Be the
DRC Dynamics Grants technical specialist and support with capacity building of
grants and non-grants staff across the region

·        
Capacity
building for new staff on Grants management during induction, onboarding as
well as on the job with special emphasis on key process such as Kick off and
closure and monthly grants monitoring

·        
Any
other relevant duties as assigned by the Supervisor.

 

Qualifications, Skills and
Experience: 

·        
The
ideal candidate for the Danish Refugee Council (DRC) Regional Grants Management Officer job placement must hold an Undergraduate degree from a recognized University in
business related field / Social Science, Development Studies or related areas

·        
Certified
Accountant (ACCA, CPA)

·        
At least
five (5) years’ work experience in humanitarian and development programming
with knowledge of project cycle management.

·        
Knowledge
of database use and management

·        
Excellent
interpersonal, written and verbal communication skills

·        
Knowledge
of donor guidelines and reporting systems is an advantage but not a requirement

·        
Ability
to work within a multinational and multicultural setting

·        
Good
personal organizational skills, including time management, team work, ability
to meet deadlines and work under pressure with minimal supervision

·        
Project
management knowledge desirable

·        
Excellent
writing and editing skills in English for external audiences (including
governments and donors)

·        
Excellent
excel skills

·        
Languages:  Full proficiency in English, written and spoken. Proficiency in French,
written and spoken

 

How to Apply:

All candidates should send their online applications at the link below.

 

Click
Here

 

Deadline: 30^th October
2020

 

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