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Job Title:    Project Coordinator

Organization: Mengo
Hospital

Duty Station: Mengo
Hospital, Eye Department, Kampala, Uganda

Reports to: Project
Manager (Head of Department)

 

About US:

Mengo Hospital was
founded in 1897 in Kampala, and is the oldest hospital in Uganda. It currently
serves as an urban community hospital that provides modern medical care. Mengo
Hospital provides comprehensive care including radiology, obstetrics,
dentistry, orthopedics, and surgery. Additionally, Mengo Hospital provides
critical training and education to health professionals through its various
programs in midwifery and nursing, health sciences, and laboratory technology.
Mengo Hospital also has a dedicated research and development team that works to
find new solutions to health issues in Uganda.

 

Job Summary:  The Project Coordinator will coordinate the
various activities for this five (5) Year project aimed at the provision of
comprehensive and inclusive Eye Health services to the people of Uganda

 

Key Duties and Responsibilities:  

Project Management

·       
Maintaining
and monitoring project plans, project schedules, budgets and expenditures
against set timelines

·       
Ensuring
that the project adheres to national and international policies and frameworks
and all documentation is maintained appropriately. Provide regular and timely
updates to the Project Manager and other Project implementing teams.

·       
Work
with the Hospital Finance Department to ensure timely financial reports are
submitted in accordance with arrangements specified in the Project.

·       
Determining
and managing project risks and changes

·       
Monitor
project strategies and make appropriate changes

·       
Organizing,
participating in and documenting the project monitoring, evaluation and review
meetings.

·       
Act as a
liaison between the Project implementing team and the donor country Office.

·       
Work
closely with appropriate technical personnel to prepare a capacity development
plan and tools for health workers involved in severe Eye Health management to
strengthen the quality of care at Mengo Hospital and referrals from
communities.

·       
Provide
technical inputs to the design of advocacy materials and technical briefs

·       
At all
times, work in line with the agreed Hospital communications matrix, to ensure
effective communications to all project stakeholders

·       
Work
with the project manager to prepare and implement stakeholder engagements plan
in order to create a close working relationship with the Ministry of health,
Regulatory Authorities and other relevant organizations.

·       
Coordinate
the project procurement process as per the Hospital set procedures

·       
Assign
project relevant tasks to teams and assist with schedule tracking

·       
Any
other task assigned to him/her by the project Manager

·       
Dedicated
focal person for upcoming requests within the framework of the cooperation with
Saarland University

·       
Organizes
travel arrangements for project staff e.g. visa, flight, health- and liability
insurance within the agreement with Saarland University

·       
Supports
all logistics for visiting German doctors (hotel/accommodation, transport,
meetings, dinner side events)

Technical
performance management and Quality Assurance

·       
Work
closely with the M&E team to prepare an M&E plan and work with Project
Manager to see that implementation occurs on time and that the information
feeds into internal and external learning cycles.

·       
Monitor
the performance of the project and see that the work is of high technical
quality.

·       
Ensure
that the project activities strictly adhere to the national and international
policies.

Communications and
Documentation

·       
Work in
line with the agreed multi country project communications channels to ensure
effective communications and decision making between the Hospital and the CBM
country office team.

·       
Provide
regular and timely updates to the Project Manager and the Technical
Implementing team.

·       
Ensure
that a project communications strategy is developed and implemented in line
with the Hospital and set procedures. This includes the production of case
studies, reviews of lessons learnt, general documentation for internal and
external dissemination, and project reviewed publications.

·       
Lead on
the technical writing of dissemination documents to allow wider sharing of Eye
health experiences, lessons and successes.

·       
Lead the
development of any additional project documentation that may be requested by
the project team.

·       
Act as
dedicated focal person for fundraising/marketing departments of CBM (and other
stakeholders) – and ensure the collection/provision of compelling Human
Interest Stories (HIS)/staff portraits and other project information plus
related high-quality pictures/video in full compliance with CBM´s Code of
Conduct/Child Protection Policy and within agreed timelines.

Representation

·       
Represent
Mengo Hospital Eye Department at appropriate program forums, and partner
meetings.

·       
Liaise
as needed with the Project partners to ensure smooth project implementation.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s degree in Business Administration or related
field of study

·       
Master’s
degree in business administration or related field of study is an added
advantage

·       
At least
three years’ experience in project planning and or management position preferably
with implementation of donor grant contracts

·       
Experience
in results-based management, project monitoring and reporting

·       
Exceptional
verbal, written and presentation skills

·       
Experience
in managing health related projects is an added advantage

·       
Excellent
interpersonal, communication, presentation and negotiation skills

·       
Proactive
and enthusiastic approach, with a willingness to participate in field
activities/surveys and travel to remote areas within the catchment area

·       
Computer
Literate with Proficiency in MS office packages

·       
Attention
to detail with high levels of accuracy

·       
Excellent
technical and report writing

·       
Solid
organizational skills, including multi-tasking and time management

·       
Good
understanding of/proven experience in fundraising communication/ marketing (for
a western audience/NGO)

·       
Proven
experience in writing compelling Human-Interest Stories (HIS) and project
updates for donors (medical and non-medical audience) will be of an added
advantage

·       
Advanced
knowledge of photography/respective software is a plus

 

Desirable

·       
A good
understanding of Eye Health.

·       
A good
understanding of health systems strengthening approaches.

·       
Experience
in managing others, including training and mentoring.

·       
Data
management and analysis skills including proficiency in statistical analysis
software such as STATA is an added advantage

 

How to Apply:

All suitably
qualified and interested candidates with relevant qualifications and experience
should submit their application letters, detailed Curriculum vitae, and copies
of academic certificates, and valid contacts/email addresses of three (3)
referees online at the link below.

 

Click
Here

 

Deadline: Monday 10th November 2020 by 5.00pm

 

Please Note: Only
shortlisted candidates will be contacted. Previous applicants for PROJECT
COORDINATOR need not apply for this position.

 

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