Procurement Officer USAID Project Jobs – Youth Alive Uganda

 

Job Title:    Procurement Officer

Organization:  Youth Alive Uganda

Project Funding Source: United States Agency for International
Development (USAID)

Duty Station: Kampala,
Uganda

Reports to: Finance
and Compliance Manager

 

About US:

Youth Alive Uganda
is the leader in innovative children, adolescents and youth integrated
development programming since 1993. Youth Alive Uganda is a registered youth
led and children/youth focused NGO that implements children and youth
integrated development programs across the country in four thematic areas;
Health, Livelihood, Education, Human rights and skills Development and
Mentorship.

 

About USAID Project:

Youth Alive Uganda
is an Implementing Partner on the five-year, USAID-funded Integrated Child and
Youth Development (ICYD) Activity in partnership with World Education Bantwana
Initiative and Education Development Centre. The goal of (ICYD) Activity is for
Ugandan children and youth, especially the most vulnerable, to receive the
support and services necessary to lead resilient, healthy, and productive
lives. The USAID ICYD activity aims to improve learning outcomes, advance HIV
epidemic control in Uganda and ensure that children and youth have the
opportunity to lead resilient, healthy and productive lives. The USAID ICYD
Activity will deliver critical HIV/GBV/violence prevention and response
services to children and youth and their families in communities, clinics, and
schools.

 

Job Summary:  The Procurement Officer will manage project
procurement and ensure compliance with USAID regulations and Youth Alive policy
and procedures in support of project activities at the ICYD project offices.
Duties will include the supervision of the day-to-day procurement functions. S/he
will maintain a procurement process that is transparent, responsive and
efficient in delivering goods and services on-time and within budget. The
Senior Procurement Manager will supervise a procurement assistant and report to
the Operations Director. This is a full-time position based in Kampala, Uganda

 

Key Duties and Responsibilities:  

·       
In
coordination with the Finance and Compliance Manager, ensure that procurement
practices are in compliance with the project’s Policy and Procedures Manual and
USAID rules and regulations;

·       
Manage
the overall day-to-day procurement process.

·       
Prepare
requests for quotations and proposals, conduct bid evaluation, prepare price
analysis, and conduct due diligence (reference checks and site visits) and
draft purchase orders in support of the procurement of goods and services for
the project;

·       
Assist
in preparing the annual procurement plan with support from the project teamf

·       
Work
closely with the project technical teams and provide procurement guidance and
assistance to trainings, events and activities that will require the rental of
venues or hotels, catering services, transportation services and procurement of
stationery and supplies;

·       
Manage a
procurement filing system and ensure that the minimum documentation referenced
in the procurement threshold table is in each procurement file;

·       
Ensure
that all vendors meet the terms and conditions of the purchase order/contract
through active contract management. This includes written communication with
the vendor to ensure on-time delivery, and that goods and services meet the
specifications and are of the quality and quantity requested;

·       
Review
invoice payments from vendors and compare to the terms of the purchase order or
contract to ensure vendor invoices are accurate before submitting for payment;

·       
Coordinate
market research in Uganda to verify availability and pricing for goods and
services required by the project;

·       
Support
project budget revisions by providing estimated pricing for goods and services;
and

 




Qualifications, Skills and Experience:

·       
The
applicant for the Youth Alive Procurement Officer must hold a Bachelor’s degree
in a field relevant to procurement, Business Administration, Accounting, or another
related field. A professional qualification in procurement management is an
added advantage

·       
At least
three years of procurement experience in Uganda including with USAID funded
programs;

·       
Experience
in competitive procurement of goods and services required (experience in the
administration of subcontracts and purchase orders strongly preferred);

·       
Knowledge
or drafting and tracking an annual procurement plan;

·       
Proven
experience in maintaining a file system for procurements and ensure that the
minimum documentation referenced in the procurement threshold is in each
procurement file and fully compliant to USAID regulations;

·       
Detail-oriented
and organized;

·       
Experience
using computers and software at work and proficiency with MS Word and MS Excel
is desired;

·       
Ability
to work hands-on, independently, and within team in difficult work environment;

·       
Willingness
to travel frequently to provinces and districts covered by the project.

 

How to Apply:

All interested
candidates should send their application letters and resumes (no academic
documents) in a SINGLE PDF DOCUMENT to careers@youthaliveuganda.org. The subject
of the email should contain job title and name of the candidate.

 

Note:
Hand delivered applications will not be considered.

 

Deadline: 29th October 2020 by 05:00pm Ugandan time

 

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