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Job Title:    Procurement and Logistics
Specialist

Organization:  Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF)

Duty Station:  Mbarara,
Uganda

Reports to: Associate Director of Operations

 

About US:

Since 2000, the Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) has
been supporting prevention of mother-to-child transmission of HIV (PMTCT) and
HIV/AIDS care and treatment services in Uganda. EGPAF-Uganda is a leading
provider of technical assistance to Uganda’s Ministry of Health, and provides
clinical service delivery support at the facility, district, regional, and
national levels. We work closely with Uganda’s Ministry of Health and other
partners to increase access to comprehensive, high-quality HIV prevention, care
and treatment, and TB services for women, children, and families living with
and affected by HIV and AIDS. 
EGPAF-Uganda currently supports services at 808 health facilities in 18
districts in the Southwest Region.

 

Job Summary:  EGPAF-Uganda
is seeking to recruit a Procurement and logistics specialist who will be
responsible for the day to day procurement and logistics processes of the
foundation.  The specialist will ensure
that goods and services are competitively procured and in compliance with the
donor(s), EGPAF and statutory regulations. The specialist will at all times
seek maximum value for money for EGPAF and ensure that goods and services are
procured in time and deliveries made according to agreed terms and conditions.
He/she will be responsible for maintenance of accurate, up to date and complete
records in required formats for all procurement transactions. In addition, the
specialist will be responsible for ensuring that all invoices are properly
supported and reviewed before submitting to finance for payment consideration.
Further, this position will ensure that accurate procurement reports are
prepared to support management decision making processes.

 

Key Duties and
Responsibilities:

·        
Carry
out procurement processes in time and in line with EGPAF’s laid down policies,
donor (s) regulations and applicable statutory provisions.

·        
Ensure
that formal invitations for bids and requests for quotations, including
required special terms and conditions, performance, and technical criteria are
well prepared.

·        
Organize,
moderate, and document procurement committee deliberations.

·        
Track
orders and confirm system lead times, delivery dates, and costs.

·        
Ensure
that the procurement processes are executed through EGPAF’s approved online
system.

·        
Prepare
weekly management procurement and logistics reports and any other ad hoc
reports as may be required from time to time by the management.

·        
Ensure
that all the vendors that EGPAF does business with are properly registered and
are subjected to proper due diligence processes including Bridger/watchlist
checks.

·        
Identify
opportunities and implement actions aimed at achieving efficiencies in
procurement and logistics processes.

·        
Advise/update
the senior leadership and the procurement review committee on emerging
procurement and logistics issues.

·        
Ensure
that invoices are properly supported before payment consideration

·        
Facilitate
good mutual business relationships with suppliers/vendors.

·        
Maintain
up to date procurement documents filing system.

·        
Support
the preparation of annual and ad hoc procurement plans processes.

·        
Conduct
procurement compliance sensitization sessions with staff.

·        
Perform
any other relevant tasks that may be assigned from time to time by the
supervisor

 

Qualifications, Skills and
Experience:

·        
The
applicant must hold a Bachelor’s degree in Procurement and logistics management

·        
At least
five years of hands-on progressive experience in procurement and logistics
preferable with an international NGO

·        
Ability
to work with limited supervision.

·        
Mandatory
Relevant professional membership.

·        
Excellent
written and verbal communication skills

·        
Hands on
experience with ERP systems or any relevant procurement business solutions
systems.

·        
IT savvy
with Proficiency in Ms Office applications especially word and excel.

·        
Familiarity
with USAID Rules and Regulations and Uganda procurement laws.

·        
Strong
attention to detail, sound technical and analytical skills.

·        
Ability
to take sound meeting minutes

·        
High
standards of integrity.

·        
Good
time management skills and the ability to prioritize.

·        
Ability
to take self-initiatives and solve problems.

·        
Ability
to handle multiple and conflicting priorities, and work under strict deadlines.

 

How to Apply:

All candidates are encouraged to apply online at the link below.

 

Click
Here

 

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