Procurement and Logistics Officer NGO Job Vacancies – PATH

 

Job Title:    Procurement and Logistics
Officer

Organization:  PATH

Duty Station:  Kampala,
Uganda

 

About US:

PATH is a global
organization that works to accelerate health equity by bringing together public
institutions, businesses, social enterprises, and investors to solve the world’s
most pressing health challenges. With expertise in science, health, finance,
technology, advocacy, and dozens of other specialties, PATH develops and scales
innovative solutions—including vaccines, drugs, devices, diagnostics, and
approaches to strengthening health systems worldwide.

 

Job Summary: PATH
is seeking a Procurement and Logistics Officer to provide planning and
strategic support to PATH Uganda office. The Procurement and Logistics Officer
will plan the Procurement and Logistics in PATH Uganda, by ensuring cost
effectiveness and reliability in the office. S/He will implement and maintain
procurement and fleet management policies, systems, and procedures. The
Procurement and Logistics Officer will report to the Finance and Operations
Manager. This position will be based in Kampala, Uganda.

 

Key Duties and Responsibilities:  

Procurement:

·        
Establish
and maintain a data base of prequalified suppliers

·        
Carry
out vendor surveys and analysis, appraise and rate existing suppliers in line
with the departmental business plan.

·        
Establish
preferred vendor agreements for commonly used items and services

·        
Liaise
with other departmental /project leads to ensure that the procurement
department supports the programs efficiently and with minimal risks to the
Projects and to PATH office.

·        
With a
full understanding of PATH procurement policies, provide guidance to staff on
these policies, application, and processes.

·        
Ensure
proper use of procurement thresholds and approval procedures.

·        
Ensure
that PATH procurement transactions are legal and conform to the appropriate and
applicable donor Rules and regulations.

·        
Assist
Program and Operational personnel in regular procurement planning.

·        
Oversee
the procurement solicitation process as per PATH standards and formats.

·        
Preparation
of procurement, trend, and analytical reports on the efficiency of the entire
procurement supply chain.

·        
Receive
and review Purchase requests from staff for appropriateness and take the
requests through bidding /quote solicitation process while upholding highest
level of objectivity and value for money.

·        
Prepare
vendor analysis schedules from committee deliberation for approval and eventual
contracting documentation.

·        
Support
program teams in securing training venues, meals, training materials and other
logistics required for a conducive program training/meeting to be executed all
through the districts in the country and for all projects of PATH in Uganda.

·        
Maintain
price catalogue for commonly bought items.

·        
Coordinate
with the Finance Department to ensure that payments to vendors are executed
within the contractual timelines.

·        
Maintain
a working relationship between the project and the vendor community for quality
and timely supplies while ensuring the best value for money.

·        
Work
closely with the Finance and Operations team to scan the externa and internal
factors to guide procurement related investments.

·        
Maintain
an open channel of communication for quality assurance support roles by PATH HQ
procurement office whenever applicable.

Logistics
management

·        
Strengthen
Standardization and enforcement of fleet management procedures, guidelines, and
processes

·        
Analyze
and disseminate information from fleet management system for management
decision

·        
Ensure
that all organizations motor vehicles are properly insured in accordance with
the set policies.

·        
Promote
and spearhead safety and defensive driving of all motor vehicles in the
organization.

·        
Management
of fleet and logistics related contracts for quality of services offered by
outsourced fleet service provider.

·        
Review
and supervise Vehicle consumption for both pre and post-paid fuel transactions
and ensure efficient use of fuel by the project fleet.

·        
Supervise
the deployment of hired car services and ensure staff get the best value from
the hired fleet.

·        
Prepare
and analyze vehicle status and cost upkeep, provide recommendations on vehicle
disposal whenever appropriate.

People Management

·        
Ensure
effective performance management processes according to PATH policies to the
Drivers

·        
Manage,
supervise, coach and mentor staff and build a team to achieve results

·        
Provide
support to the team of Drivers to perform and accomplish required tasks.

·        
Identify
and encourage/recommend staff to undertake skills and capacity enhancement
programs and provides coaching for performance.

 




Qualifications, Skills and Experience:

·        
The
applicant must hold a Degree in Business Management or Supply Chain Management
or equivalent field.

·        
A
minimum of four years of working experience in managing a busy procurement and
logistics function.

·        
Knowledge
of institution donor requirements

·        
Ability
to handle multiple tasks simultaneously with prioritization

·        
Attention
to details and understanding of supplier’s payment cycles/procedures

·        
Effective
communication: Understands effective communication concepts, tools and
techniques; ability to effectively transmit, explain complex technical concepts
in simple, clear language appropriate to the audience; and receive, and
accurately interpret ideas, information, and needs through the application of
appropriate communication behaviors

·        
Problem
Solving: Knowledge of approaches, tools, techniques for recognizing,
anticipating, and resolving operational or process problems; ability to apply
this knowledge appropriately to diverse situations.

·        
Interpersonal
Relationships: Knowledge of and the ability to effectively interact within and
across Divisions, Departments, Country offices in a constructive and
collaborative manner.

·        
Managing
Multiple Priorities:  Ability to manage
multiple concurrent objectives, projects, groups, or activities, making effective
judgments as to prioritizing and time allocation

·        
Must
have legal authorization to work in Uganda.

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

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