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Job Title:    Procurement and Logistics
Manager

Organization:  Multi Community Based Development
Initiative (MUCOBADI)

Duty Station:  Jinja,
Uganda

Reports to: Director Finance and Operations

 

About US:

Multi Community Based Development Initiative (MUCOBADI) a local NGO
founded in 2000 by Community Development Volunteers to bring development, but in
particular to support people living with HIV to be productive. MUCOBADI is
registered as a Non-Government Organization (S.5914/7569) and is incorporated
as a company limited by Guarantee.

 

About Project:

MUCOBADI is an Implementing Partner of the USAID/Improving Care and
Resilience for Children and Youth Activity (USAID/ICARE) in East Central Uganda
whose goal is to prevent new HIV infections and reduce vulnerability among OVC
and Adolescent Girls and Young Women. The expected results for the project
include; Strengthened and sustained identification, retention and viral suppression
of children and adolescents with HIV, along with caregivers, Improved health
and prospects and reduced risk of violence and HIV for highly vulnerable
adolescents and Strengthened prevention and response to violence against
children and youth.

 

Job Summary:  The
Procurement and Logistics Manager will report directly to the Director Finance
and Operations and will oversee procurement and logistics services from a
management perspective to ensure required supplies of commodities, facilities
and service needs for MUCOBADI and program activities are mobilized efficiently
and in a timely manner.

 

Key Duties and Responsibilities:  

Procurement roles:

·       
Manage
the process in planning of commodities procurement and supply chain activities,
inventory control, logistics and distribution, customs clearance, ensuring
effectively-functioning processes to avoid costly delays and lost
opportunities.

·       
Ensure
effective lines of communication to ensure timely delivery of commodities using
the most appropriate procurement procedures.

·       
Be
responsible for introducing process improvements in the supply chain and
identify new vendors/suppliers without jeopardizing quality and service
delivery.

·       
Ensure
full compliance with MUCOBADI procurement policy, Donor rules and regulations
and other applicable guidelines.

·       
Establish
and implement a monitoring system that ensures that the prices paid for
commodities are in line with local market prices.

·       
Develop
and manage the rosters of suppliers, elaborate supplier selection, and
evaluation, quality and performance measurement mechanisms

·       
Prepare
monthly, quarterly and annual procurement plans and progress reports as
required

·       
Ensure
transparent and competitive procurements are conducted and properly documented
as required, and in compliance with MUCOBADI plans, organize and lead the bid
solicitation process including drafting and issuing of RFQ, RFP, RFI, Tenders,
developing bid evaluation criteria and guiding clients on processes involved;
call for and oversee selection committees to review applications and select
vendors.

·       
Prepare
service delivery contracts, leases and purchase orders for all acquisition
needs.

·       
Maintain
procurement files including all relevant documentation and vendor tracking
system, maintain all the relevant information concerning the organization’s
suppliers;

·       
Manage
vendor contracts and maintain relationships with suppliers to ensure
completeness of deliverables outlined in the contract. This includes ensuring
that all vendor complaints and concerns are addressed promptly to ensure that
MUCOBADI continues to receive uninterrupted services at all times.

Asset Management

·       
Reviews
the supplies and assets registers for accuracy, completeness and compliance
with MUCOBADI policies and procedures as well as other applicable guidelines
and ensure that all assets are tagged for compliance with donor rules and
regulations.

·       
Schedule
for preventative maintenance of equipment and other assets by accredited
service providers to optimize the functionality of assets.

·       
Manage
insurance cover for all MUCOBADI assets.

·       
Manage
the disposal of MUCOBADI’s obsolete assets in compliance with MUCOBADI’s policy
on asset disposal.

Stock Management

·       
Devise
and implement systems for optimizing inventory control procedures to ensure
that all business operations have adequate material to attain their objectives.

Fleet Management

·       
Ensure
efficient and effective implementation of MUCOBADI’s Travel and Fleet Policy.

·       
Oversee
the procurement, operation, maintenance, repairing, and servicing of MUCOBADI
vehicles and motorcycles in compliance with MUCOBADI’s Policy, to ensure
efficiency and effectiveness of fleet management.

·       
Maintain
detailed records of vehicle purchase, use, maintenance and disposal in
compliance with MUCOBADI’s policies and procedures.

·       
Supervision
and capacity building

·       
Effectively
supervise and mentor the procurement and logistics staff to ensure achievement
of objectives.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a B.A. required/Masters preferred or equivalent combination
of education and relevant work experience. Professional certification and
membership to a reputable procurement and supplies body is highly desirable.

·       
Minimum
5-7 years project procurement management experience, preferably in a
health-related project, and including service procurements.

·       
Thorough
knowledge of DFID and its contractual, procurement and reporting requirements
required.

·       
Strong
leadership, analytical and organizational skills; demonstrated ability to work
both independently and within a team, assess priorities, and manage multiple
activities with attention to detail, meeting tight deadlines under pressure.

·       
Excellent
problem-solving capacity, with demonstrated ability for considerable analysis
and sound judgment to find solutions in a complex environment with shifting and
competing priorities.

·       
Excellent
cross-cultural communication (both oral and written) and interpersonal skills
demonstrated by ability to interact professionally with culturally and
linguistically diverse staff, stakeholders, clients and consultants.

·       
Advanced
Computer skills including proficiency in Microsoft Office programs (Excel
spreadsheets, word processing, power point, and electronic mail).

 

 

How to Apply:

All suitably qualified and interested persons should send their
application letters and CV indicating three referees via email to:
hr@mucobadi.org.

 

Deadline: 19th October 2020
by 5.00pm

 

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