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Job Title:    Performance Based Financing
(PBF) Verification Officer

Organization:  CORDAID

Duty Station:
Cordaid Kamuli Field Office

Reports to:
PBF Team Leader

 

About US:

CORDAID is a Dutch,
international non-governmental organization which combines 100 years of experience
and expertise in emergency aid and structural poverty eradication. CORDAID
believes in a world without poverty and exclusion. We strive for a just and
sustainable society where every person counts. We stand for knowledge and
talent sharing between North and South, between farmers and businesses, between
activists and policymakers. Where poverty, conflict and exclusion tear up
societies, we connect people and communities. We also stand for
professionalism, expertise and solidarity across borders, to make a difference
where it is most needed. Together with more than 600 partner organizations in
Africa, Asia, the Middle East and Latin America we structurally improve the
living conditions of the poorest and most excluded populations – the bottom
billion.

 

Job Summary:  The Verification Officer conducts school
termly verifications of the under PBF contracted  school facilities (in total around 65) in
order to verify declared termly EMIS data; as well as giving support to
contracted Community Based Organizations (CBOs) in conducting termly
verifications of the School Facilities in Kamuli District while maintaining
close collaboration with the District Education Department and other relevant
actors

 

Key Roles and Responsibilities

Verification

·       
Conduct
termly quantity and quality verification visits to each school facility contracted
by the Cordaid Kamuli Office and verify the declared termly data from the DEIS
and compile verification reports.

·       
Ensure
that  verifications of contracted  schools are conducted according to the agreed
guidelines in the Project Implementation Manual (PIM).

·       
Enter
the declared and verified PBF-data of the contracted school facilities and
actors into the excel sheet.

·       
Provide
feedback to the contracted school facilities on observations and gaps noted
during termly  verifications. Based on
the observations and gaps, coach the schools to improve/change

·       
Provide
feedback to the PBF Verification Team Leader on observations and gaps noted
during the  trimester  verifications.

·       
Collect
random samples from the school facility registers and provide client relevant
information for termly  client
satisfaction surveys to be done by the contracted CBO’s.

·       
Verify
the termly client satisfaction questionnaires of the contracted CBOs for
completeness and accuracy of data.

·       
Ensure
that the termly quality supervisions of the school facilities are conducted by
the DEO/Inspectorate according to the agreed timelines in the signed contracts.

·       
Ensure
that the community satisfaction surveys are conducted by the contracted CBO’s
according to the Project Implementation Manual (PIM) and the agreed guidelines
and timelines. 

·       
Participate
in the termly quality supervision of the contracted school facilities by the
District Education Inspectorate.

·       
Verify
the performance of the DEO/Inspectorate each trimester

·       
Coordinate
the timely preparation of quality and quantity verification reports and
invoices according to the PIM and set deadlines.

·       
Analyze
the data of the verifications done

·       
Timely
submit termly  the data collected during
the verifications of both school facilities and community to the Team Leader
and correctly enter into the excel data management tool.

Project Performance
Management

·       
Participate
in the elaboration of the business plans for schools and regulators
(DEO/Inspectorate) and evaluate them after the school year and before new
business plans are elaborated to ensure compliance of schools and regulator and
report any deviation to the team leader.

·       
Make
termly analysis of the contracted school facilities performance and classify
them accordingly.

·       
Termly
assess the performance of the contracted District Inspectorate based on
performance indicators as it is detailed in the PIM

Capacity Building
and Technical Assistance

·       
Train
the newly contracted school facilities, CBOs, District Education Inspectorate
on PBF as formulated in the PIM of the project.

·       
During
project implementation: identify on the training needs and attend to capacity
building needs of the contracted parties and provide recommendations to the PBF
Programme Coordinator.

·       
Identify
and make recommendations to overcoming obstacles and challenges encountered
during the whole implementation of the PBF-project.

·       
Coach
the school facilities on how to understand and reach the used indicators.

·       
Coach
the school facilities on how to use Performance Based Financing subsidies
effectively to realise the results formulated in their Business Plans.

·       
Coach
the contracted school facilities on how to manage their documentation, on how
to reduce errors in their reports and how to improve their EMIS.

·       
Participate
in facilitating PBF trainings at District, school facility level while ensuring
that quality training reports are produced on time.

Monitoring and
Evaluation

·       
Monitor
the use of subsidies of the contracted school facilities on a termly basis and
compile termly use of subsidies report and timely submit to the Team Leader.

·       
Monitor
if the contracted school facilities are in line with their Business Plans and follow
financial procedures while ensuring that discrepancies are rectified.

·       
Monitor
if all documents  school indicator
reports and invoices) are sent and prepared on time, enabling timely
verifications and subsidy-payments.

·       
Document
learning experiences and success stories for the project on termly basis

Reporting

·       
Compile
all the relevant verification reports ranging from school facility, District
Inspectorate, and invoices for timely payment by the fund holder

·       
Submit
trimester progress reports and weekly updates to the PBF Team Leader.

·       
Ensure
that proper PBF files of all contracted parties are maintained.

·       
Oversee
the submission of the monthly returns of the logistics, finance and
administrative activities

Representation and
networking

·       
Represent
the Cordaid Kamuli office, establishing and maintaining good relations with key
stakeholders while actively participating in all the Education sector working
groups in Kamuli District..

 

Qualifications, Skills, Knowledge and Experience

·       
Minimum
of a Bachelor’s Degree in any of the following disciplines; Education, Business
Administration, Accounting. Working knowledge of Performance Based Financing is
an added advantage.

·       
Good
knowledge of the education sector is a prerequisite

·       
Practical
working experience of at least 3 years is preferred

·       
Computer
skills in Microsoft Office package is 
necessary.

·       
Valid
riding permit for a motorbike is a must

·       
Able to
work under stress and meet deadlines

·       
Experience
working with (international) organizations

·       
Ability
to analyze and present data with good presenting skills

 

Core Competencies:

·       
Excellent
interpersonal, co-ordination and negotiation skills, and the ability to
establish and maintain effective working relations with people in a multi-cultural,
multi-ethnic environment with sensitivity and respect for diversity.

·       
Strong
commitment to integrity, professionalism, creativity and innovation, learning,
accountability, planning and organization, results orientation, teamwork and
technological solutions.

 

Functional Competencies

Knowledge
Management and Learning

·       
Promotes
knowledge management in Cordaid and a learning environment in the office
through leadership and personal example.

·       
Actively
works towards continuing personal learning and development, acts on learning
plan and applies newly acquired skills

Development and
Operational Effectiveness

·       
Ability
to lead strategic planning, results-based management and reporting.

·       
Good
knowledge in project management (from design to implementation to closure,
incl. evaluation).

Management and Leadership

·       
Builds
strong relationships with clients, focuses on impact and result for the client
and responds positively to feedback.

·       
Consistently
approaches work with energy and a positive, constructive attitude.

·       
Demonstrates
openness to change and ability to manage complexities.

·       
Leads
teams effectively and shows mentoring as well as conflict resolution skills.

 

What do we offer

Cordaid Uganda exist
of a small but highly motivated team of different nationalities. There are
different learning opportunities and opportunities to grow within the
organization. Cordaid in Uganda aims at growing her project portfolio. We are
jointly building our team and ambitious to deliver good quality. Team members
are flexible and willing to take up other tasks if necessary. In addition to
the technical qualifications, we are looking forward to welcoming an equally
enthusiastic new team member who wants to contribute to this objective.

 

NB: An integrity
check will be part of the recruitment procedure

 

How to Apply:

All potential
candidates should send their applications and CVs strictly via Email to
Job.Uganda@cordaid.org

 

Deadline: 23^rd October 2020 by 5:30 PM.

 

NB: Only
shortlisted candidates will be contacted

 

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