Performance Based Financing (PBF) Verification Officer NGO Jobs – CORDAID


Job Title:    Performance Based Financing
(PBF) Verification Officer

Organization:  CORDAID

Duty Station:
Cordaid Kamuli Field Office

Reports to:
PBF Team Leader


About US:

CORDAID is a Dutch,
international non-governmental organization which combines 100 years of experience
and expertise in emergency aid and structural poverty eradication. CORDAID
believes in a world without poverty and exclusion. We strive for a just and
sustainable society where every person counts. We stand for knowledge and
talent sharing between North and South, between farmers and businesses, between
activists and policymakers. Where poverty, conflict and exclusion tear up
societies, we connect people and communities. We also stand for
professionalism, expertise and solidarity across borders, to make a difference
where it is most needed. Together with more than 600 partner organizations in
Africa, Asia, the Middle East and Latin America we structurally improve the
living conditions of the poorest and most excluded populations – the bottom


Job Summary:  The Verification Officer conducts school
termly verifications of the under PBF contracted  school facilities (in total around 65) in
order to verify declared termly EMIS data; as well as giving support to
contracted Community Based Organizations (CBOs) in conducting termly
verifications of the School Facilities in Kamuli District while maintaining
close collaboration with the District Education Department and other relevant


Key Roles and Responsibilities


termly quantity and quality verification visits to each school facility contracted
by the Cordaid Kamuli Office and verify the declared termly data from the DEIS
and compile verification reports.

that  verifications of contracted  schools are conducted according to the agreed
guidelines in the Project Implementation Manual (PIM).

the declared and verified PBF-data of the contracted school facilities and
actors into the excel sheet.

feedback to the contracted school facilities on observations and gaps noted
during termly  verifications. Based on
the observations and gaps, coach the schools to improve/change

feedback to the PBF Verification Team Leader on observations and gaps noted
during the  trimester  verifications.

random samples from the school facility registers and provide client relevant
information for termly  client
satisfaction surveys to be done by the contracted CBO’s.

the termly client satisfaction questionnaires of the contracted CBOs for
completeness and accuracy of data.

that the termly quality supervisions of the school facilities are conducted by
the DEO/Inspectorate according to the agreed timelines in the signed contracts.

that the community satisfaction surveys are conducted by the contracted CBO’s
according to the Project Implementation Manual (PIM) and the agreed guidelines
and timelines. 

in the termly quality supervision of the contracted school facilities by the
District Education Inspectorate.

the performance of the DEO/Inspectorate each trimester

the timely preparation of quality and quantity verification reports and
invoices according to the PIM and set deadlines.

the data of the verifications done

submit termly  the data collected during
the verifications of both school facilities and community to the Team Leader
and correctly enter into the excel data management tool.

Project Performance

in the elaboration of the business plans for schools and regulators
(DEO/Inspectorate) and evaluate them after the school year and before new
business plans are elaborated to ensure compliance of schools and regulator and
report any deviation to the team leader.

termly analysis of the contracted school facilities performance and classify
them accordingly.

assess the performance of the contracted District Inspectorate based on
performance indicators as it is detailed in the PIM

Capacity Building
and Technical Assistance

the newly contracted school facilities, CBOs, District Education Inspectorate
on PBF as formulated in the PIM of the project.

project implementation: identify on the training needs and attend to capacity
building needs of the contracted parties and provide recommendations to the PBF
Programme Coordinator.

and make recommendations to overcoming obstacles and challenges encountered
during the whole implementation of the PBF-project.

the school facilities on how to understand and reach the used indicators.

the school facilities on how to use Performance Based Financing subsidies
effectively to realise the results formulated in their Business Plans.

the contracted school facilities on how to manage their documentation, on how
to reduce errors in their reports and how to improve their EMIS.

in facilitating PBF trainings at District, school facility level while ensuring
that quality training reports are produced on time.

Monitoring and

the use of subsidies of the contracted school facilities on a termly basis and
compile termly use of subsidies report and timely submit to the Team Leader.

if the contracted school facilities are in line with their Business Plans and follow
financial procedures while ensuring that discrepancies are rectified.

if all documents  school indicator
reports and invoices) are sent and prepared on time, enabling timely
verifications and subsidy-payments.

learning experiences and success stories for the project on termly basis


all the relevant verification reports ranging from school facility, District
Inspectorate, and invoices for timely payment by the fund holder

trimester progress reports and weekly updates to the PBF Team Leader.

that proper PBF files of all contracted parties are maintained.

the submission of the monthly returns of the logistics, finance and
administrative activities

Representation and

the Cordaid Kamuli office, establishing and maintaining good relations with key
stakeholders while actively participating in all the Education sector working
groups in Kamuli District..


Qualifications, Skills, Knowledge and Experience

of a Bachelor’s Degree in any of the following disciplines; Education, Business
Administration, Accounting. Working knowledge of Performance Based Financing is
an added advantage.

knowledge of the education sector is a prerequisite

working experience of at least 3 years is preferred

skills in Microsoft Office package is 

riding permit for a motorbike is a must

Able to
work under stress and meet deadlines

working with (international) organizations

to analyze and present data with good presenting skills


Core Competencies:

interpersonal, co-ordination and negotiation skills, and the ability to
establish and maintain effective working relations with people in a multi-cultural,
multi-ethnic environment with sensitivity and respect for diversity.

commitment to integrity, professionalism, creativity and innovation, learning,
accountability, planning and organization, results orientation, teamwork and
technological solutions.


Functional Competencies

Management and Learning

knowledge management in Cordaid and a learning environment in the office
through leadership and personal example.

works towards continuing personal learning and development, acts on learning
plan and applies newly acquired skills

Development and
Operational Effectiveness

to lead strategic planning, results-based management and reporting.

knowledge in project management (from design to implementation to closure,
incl. evaluation).

Management and Leadership

strong relationships with clients, focuses on impact and result for the client
and responds positively to feedback.

approaches work with energy and a positive, constructive attitude.

openness to change and ability to manage complexities.

teams effectively and shows mentoring as well as conflict resolution skills.


What do we offer

Cordaid Uganda exist
of a small but highly motivated team of different nationalities. There are
different learning opportunities and opportunities to grow within the
organization. Cordaid in Uganda aims at growing her project portfolio. We are
jointly building our team and ambitious to deliver good quality. Team members
are flexible and willing to take up other tasks if necessary. In addition to
the technical qualifications, we are looking forward to welcoming an equally
enthusiastic new team member who wants to contribute to this objective.


NB: An integrity
check will be part of the recruitment procedure


How to Apply:

All potential
candidates should send their applications and CVs strictly via Email to


Deadline: 23rd October 2020 by 5:30 PM.


NB: Only
shortlisted candidates will be contacted


For more of the
latest jobs, please visit or find us on our facebook page


Leave a Reply

Your email address will not be published. Required fields are marked *