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Job Title:    Grants and Compliance
Specialist

Organization:  Associazione Centro Aiuti
Volontari (ACAV)

Duty Station:  
Uganda

 

About US:

Associazione Centro
Aiuti Volontari (ACAV) is an international non-profit organisation whose
mission is to promote international solidarity for equitable and compatible
development in the world so as to reach a balance between poor and rich social
realities. Its cooperation projects for development are based on the values of
sustainability, transparency, respect, accountability and reciprocity. ACAV
operates according to the principles of equality, non-discrimination and
impartiality by adopting the same approach towards all individuals and
institutions with whom it interacts.

 

About EUTF Project:

ACAV has been
awarded a 3-year grant by European Union Emergency Trust Fund to address the
irregular migration and displacement of people in Africa (EUTF) to finance the
implementation of the action titled “Technical Assistance to Koboko
Municipality to implement CRRF (Comprehensive Refugee Response Framework):
Inclusive Urban Development and Mobility in Koboko, Uganda.”

 

Job Summary:  The Grants and Compliance Specialist will
support compliance, grants management and program operations functions and
day-to-day implementation of the EU grant. He/she as resources person for
fiscal and programmatic compliance matters will focus on the process and
compliance aspects of grant making and procurement, monitoring, providing
grantee support on financial management and contractual compliance to ensure
that the project is carried out in accordance with UE regulations and the
approved grants and procurement manuals. The Grant and Compliance Specialist
will support on financial management and compliance capacity development to
Koboko Municipal staff and CBOs involved in implementation EUTF Project.

 

Key Duties and Responsibilities:  

·       
Review
and interpret funding agency guidelines and regulations and ensure compliance
with program announcement and all applicable regulations.

·       
Ensure
proper Internal controls are instituted, internal auditing, anti-corruption,
tax fraud is observed.

·       
Ensure
Implementing partners compliance with donor (EU) rules and regulations e.g.
developing procurement announcements, reviewing requests for proposals (bids),
announcing successful bidders etc.

·       
Develop,
monitor and report on award deliverables according KMC s MOU with the European
Delegation in Uganda.

·       
Train
project and implementing partner staff on donor compliance and approval
requirements.

·       
Maintain
documentation for contracts and major procurements in collaboration with the
program staff and in line with EU Practical Guidelines (PRAG).

·       
Identify
potential areas of compliance risk factures; remain abreast of all compliance
changes, activities and identify trends; communicate appropriately with
implementing partner staff concerning policies, procedures and updates.

·       
Work
with KMC /ACAV Program staff to develop an effective compliance training
workshop and provide necessary training to program staff as it relates to grant
administration and compliance policies.

·       
Provide
compliance update reports to senior management as directed or requested.

·       
Participate
in meetings with implementing partner (KMC) and development of activities as
directed.

·       
Ensure
financial transparency and anti-corruption.

·       
Design
and execute monitoring processes of implementing partner (KMC) including conducting
file audits, assessments and documenting results and analyzing data trends.

·       
Take a
hands-on approach to supporting the implementation of grants and operations
program functions to support the on-time implementation of technical program
activities. Seek flexible solutions to support technical activity
implementation while maintaining compliance.

·       
Lead,
review, and coordinate the preparation and submission of program and financial
reports.

·       
Generate
and disseminate periodic internal reports on the status of grants, contracts,
and sub-agreements.

·       
Evaluate
expenditure data and make projections to ensure appropriate use of funds.

·       
Undertake
any other duty assigned by the supervisor for the achievement of the project
objectives or results.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s degree in Business Administration, Bachelor of
Commerce, Bachelor of Science in Accounting or an equivalent.

·       
Master’s
degree in business administration, public administration, or related field
preferred or CPA/ACCA is preferred.

·       
Minimum
of seven (7) years of professional experience in managing EU grants

·       
Specialized
training in Grants Management (course hours) is preferred

·       
Financial
background – accounting, finance, etc.

·       
Working
knowledge of EU rules and regulations.

·       
Experience
interpreting and applying EU laws, regulations and procedures, statutory and
regulatory requirements, and policies, such as EU PRAG.

·       
Demonstrated
understanding of financial management terms and procedures and strong financial
acumen

·       
Demonstrated
ability to interact effectively with individuals at all levels to assist in the
planning and coordination of activities and provide guidance.

·       
Ability
to exercise independent judgement, initiative and resourcefulness in making
decisions

·       
Must
have a well-developed sense of propriety, diplomacy, and political acumen

·       
Exhibits
superior ethics and has a reputation for integrity and forthrightness

·       
Superior
analytical skills and ability to think in a constructive manner

·       
Detail-oriented,
works well with deadlines and under pressure, and on several projects with
overlapping deadlines.

·       
Superior
collaboration and relationship building skills and professionalism in
interpersonal relations

·       
Experience
in working with partners with low or less sound rules and regulations

·       
High
level of competency in managing highly complex projects

·       
Superior
written and verbal communication skills

·       
Strong
skills MS Office, and expert knowledge of Excel.

·       
Strong
problem-solving approach with the ability to anticipate problems and
proactively suggest solutions.

·       
Excellent
time management skills with the ability to manage multiple priorities and meet
the deadlines.

·       
Demonstrated
capacity to work under pressure, while being reactive to unexpected demands or
changes.

·       
Strong
interpersonal and communication skills.

·       
Actively
support organisational learning and innovation.

 

Desirable Criteria

·       
Previous
experience of working in support of local governments to improve service
delivery, accountability and capacity building.

·       
Previous
work experience in the project area or West Nile, Uganda is an added value.

·       
Readiness
to start work by November once considered

 

How to Apply:

All interested
applicants who meet the above requirements for the positions advertised shall
submit their application accompanied with:

·       
Application
or cover letter.

·       
Detailed
curriculum vitae.

·       
Copies
of academic testimonials and other credentials

·       
Contacts
of three professional and reputable referees

·       
Postal
address, email and reliable day time telephone contacts

 

Address your applications
to:

 

Human Resource
Officer,

Associazione Centro
Aiuti Volontari (ACAV),

Plot 94, Moyo Road,
Koboko Municipal Council,

P.O. Box 126, Koboko
– Uganda

 

Applications can be
delivered to ACAV Koboko Office or via e-mail at acavkoboko@gmail.com

 

Deadline: 2nd November 2020 by 5:00pm.

 

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