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Job Title:    Associate
Human Resources Officer

Organization: United Nations Regional Service Centre
Entebbe (RSCE)

Duty Station: Entebbe, Uganda

Job Opening Number: 20-Human
Resources-RSCE-140666-R-Entebbe (M)

Reports to: Chief of Unit, Human Resources
Management

Grade: P2

 

About US:

The Regional Service Centre in Entebbe, Uganda (RSCE), was established in
July 2010, following the adoption of General Assembly resolution 64/269. The
Centre provides efficient, client-oriented and scalable services with the goal
of moving transactional, non-location-dependent administrative functions to the
Centre from its client entities. This includes transactional elements of human
resources, finance, multimodal movement and control, personnel and cargo
transport and information and communications technology (ICT) support. In
addition to these services, the Office of the Chief RSCE and support offices
through the Deputy Chief RSCE provides overall guidance on the operations of
the RSCE including strategic planning, communication, budgeting, human
resources management, property management, quality assurance and business
intelligence, conference services, record keeping and archive management, and
audit response and risk management.

 

Key Duties and
Responsibilities: Within the
delegated authority, the Associate Human Resources Officer will be responsible
for the following duties:

·        
Manages
the determination and implementation of benefits and entitlements of RSCE
Clients mission staff covering life and career events from pre-appointment to
beyond separation.

·        
Accountable
for ensuring transparency, accuracy and assuring full compliance with Staff
rules and regulations.

·        
Accountable
for the integrity, transparency and equity of the management of RSCE resources,
particularly the contracts, benefits, and entitlements management.

·        
Advises
clients’ mission on Benefits and entitlements, staff rules and regulations, HR
guidelines and promotes a collaborative and client-oriented approach, sharing
knowledge and best practice.

·        
Advise
clients mission on matters related to benefits and entitlements, fostering
partnerships with them.

Recruitment and Staff Selection

·        
Provides
support in the management of recruitment process including coordinating with
client offices in forecasting and identifying vacancies, preparing job
openings, reviewing and screening of candidates.

·        
Support
the review of job openings in consultation with hiring managers, ensuring that
the evaluation criteria and responsibilities.

·        
Assists
in the preliminary review, prepares and submits recruitment cases to (Field)
Central Review Bodies.

·        
Arranges
and conducts interviews for the assessment of candidates.

·        
Participates
in task forces and working groups identifying issues/problems, formulating
policies and guidelines, and providing inputs on new procedures on recruitment
and staff selection.

·        
Plans,
organizes, and administers the Young Professionals Program Examination, Global
General Service Test, Language professional examinations and other programmes
and tests related to recruitment of professional, general service and other
categories of staff.

Administration of entitlements

·        
Processes
all education grant requests, i.e. advances and claims.

·        
Provides
services in education grant advances and education grant payments for client
mission international staff.

·        
Administer,
certify and approve the processing of Benefits and Entitlements in full
compliance with Staff Regulations and Rules and Financial Accountability
Framework and has approval authority for non-discretionary decisions under the
applicable rules.

·        
Determine,
verify and approve financial entitlements related to contracts such as
appointment, reassignments, and ongoing entitlements.

·        
Administers
and provides advice on salary and related benefits, travel, and social security
entitlements.

·        
Streamline
payment and entitlement procedures to deliver optimal client service.

·        
Make
accurate determination of entitlements of personnel transactions.

·        
Ensure
timely processing and approving payments.

·        
Ensure
accurate processing of financial entitlements to reduce recoveries, advances
and other exceptional payments.

·        
Ensure
full transparency of the administration of Benefits and entitlements.

Human Resources

·        
Identifies
areas for improving processes and HR policies and developing the RSCE business
requirements to maximize efficiency and simplify procedures.

·        
Monitors
the work of the Human Resources Assistants in carrying out all human resources
administrative transactions including preparation of personnel actions,
maintenance of staffing tables, and processing of contracts.

·        
Make
recommendations to improve HR policies and guidelines as related to the Service
Lines.

·        
Enhance
work efficiency through constant evaluation and analysis of HR processes.

·        
Recommends,
creates and maintains knowledge management for benefits and entitlements.

·        
Ensure
that Umoja contains accurate and comprehensive and comprehensive coverage of
benefits and entitlements.

·        
Continuous
learning and development for HR staff by keeping abreast with HR best
practices.

·        
Conduct
training courses on Benefits and Entitlements.

·        
Supervises
the maintenance of the human resources filing system.

Other

·        
Identifies
and analyzes staff development and career support needs and designs programmes
to meet identified needs.

·        
Provide
input and support to further development of and implementation of the service
lines.

·        
Provides
induction orientation and briefing to new staff members in the service lines.

·        
Provides
high quality, timely and accurate service to clients mission.

·        
Perform
any other duties as required.

 

Qualifications, Skills and
Experience:

·        
The
ideal candidate for the United Nations Regional Service Centre Entebbe
(RSCE) Associate Human Resources Officer job placement should hold a
first-level university degree in human resources management, business or public
administration, social sciences, education or related field. Required

·        
A
minimum of two years of progressively responsible experience in human resources
management, administration or related area is required.

·        
Experience
in managing end to end recruitment processes in the UN Common system or similar
international organization is required.

·        
Experience
in the administration of benefits and entitlements is required.

·        
Experience
in the use of an Enterprise Resources Planning (ERP) system such as SAP or
Peoplesoft is desirable.

·        
Languages:
fluency in English is required.
Working knowledge of French is desirable.

 

Competencies

·        
Professionalism
–Knowledge of human resources
policies, practices, procedures, and tools and ability to apply them in an
organizational setting; – Ability to identify issues, analyze and formulate
opinions, make conclusions and recommendations on complex human resources
policy and development issues; Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges; remains
calm in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas
of work.

·        
Planning
& Organizing – Develops
clear goals that are consistent with agreed strategies; Identifies priority
activities and assignments; adjusts priorities as required; Allocates
appropriate amount of time and resources for completing work; Foresees risks and
allows for contingencies when planning; Monitors and adjusts plans and actions
as necessary; -Uses time efficiently.

·        
Teamwork
– Works collaboratively with
colleagues to achieve organizational goals; Solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others; Places team
agenda before personal agenda; Supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position;
Shares credit for team accomplishments and accepts joint responsibility for
team shortcomings.

 

How to Apply:

All suitably qualified and interested Ugandan candidates should send
their applications through the United Nations online portal at the link below.

 

Click
Here

 

Deadline: 15^th November
2020

 

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