The Ugandan Jobline

 

 Job Title:    Office Attendant

Organization:  CARE International

Duty Station:  Kampala,
Uganda

 

About US:

CARE is a global
leader within a worldwide movement dedicated to ending poverty. We are known
everywhere for our unshakeable commitment to the dignity of people. CARE works
around the globe to save lives, defeat poverty and achieve social justice. We
seek a world of hope, tolerance and social justice, where poverty has been
overcome and all people live with dignity and security. We put women and girls
in the centre of our work because we know that we cannot overcome poverty until
all people have equal rights and opportunities. CARE has been working in Uganda
for 50 years and in 2019/2020, we improved the lives of 2.6 million people (60%
women). Our goal for the next five years is to reach ten million people,
through our gender transformative, resilience building, and lifesaving
programs.

 

Job Summary:  The Office Attendant will efficiently and
effectively perform tasks related to daily support of administration function
at CUHQ to include official mail deliveries and performing front desk roles.
The purpose of this position is to efficiently and effectively perform tasks
related to daily support of administration function at CUHQ to include official
mail deliveries and performing front desk roles.

 

Key Duties and Responsibilities:  

Provide support and
coordinating with General Support Officer, ensures safety for personnel and
property. 50%

·       
On a
daily basis, open office at appropriate time in the morning to allow entry for
cleaners and monitor safety to property as cleaning is being done

·       
Be
responsible for closing and locking the office at the end of working hours.

·       
Oversee
all issues concerning the office key case to ensure that all keys are always as
per index to ease access and tracking. Suggest any changes to the key indexing
as deemed appropriate.

·       
During
working hours, always liaise with the premises guards to ensure that the office
is accessed by authorized visitors/affiliates to curb down theft and intrudes.

On a daily basis,
support the administration functions at CUHQ to include the following tasks.
25%

·       
Work
closely with General Support Officer as well provide administrative support.

·       
Open the
Office for cleaners and supervise the cleaning services over the weekends.

·       
Receive
and dispatch incoming calls /e-mails and make outgoing mails and give answers
to basic questions, based on the communication guidelines, CARE house style and
agreements in place.

·       
As
scheduled, ensure that the daily kitchen role is effectively carried out and as
requested, purchase snacks for official meetings at the office.

·       
As
assigned, participate in loading, offloading of equipment to and from the
fields or vendors.

·       
As
requested, assist office staff with any tasks related to the general
orderliness of the office, as relates to cleaning and relocation of equipment.

·       
As and
when required, update your supervisor on office cleaning issues that are not
functioning well and require attention. This also includes the performance of
cleaners

·       
Monitor
and replenish consumables in the kitchen, ensure that the kitchen area is clean
all the time.

·       
Ensure
toilets are well cleaned, detergents and other toilet requirements are in place

·       
During
office working hours, ensure that the office is maintained clean

·       
Support
other adhoc duties such as scanning, binding and photocopying

Supervise the Exit
Store 25%

·       
Confirm
items received from vendors/service providers into the exit store

·       
Ensure
the items issued from the store are approved by users

·       
Arrange
the store in a proper manner so that items are not mixed up

·       
Advise
users in balance of items in the store

·       
Ensure
that the store is properly locked whenever it is not in use.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Diploma in Secretarial Studies, Social work and Social
development, Business studies or equivalent level.

·       
One to
two years of hands-on professional experience in office support duties,
including experience and knowledge of working within NGO.

·       
Strong
inter-personal and communication skills; sound judgment and decision making
skills.

·       
Ability
to network, build relationships and establish collaboration with staff and
service providers.

·       
Very
organized, smart and willing to learn as quickly as possible.

 

Competencies

·       
Excellence:
Sets high standards of performance for self and/or others; successfully
completes assignments; sets standards of excellence rather than having
standards imposed; ensures interactions and transactions are ethical and convey
integrity.

·       
Integrity:
Maintains social, ethical, and organizational norms; firmly adheres to codes of
conduct and ethical principles inherent to CARE.

·       
Communicating
with Impact: Diplomatically, logically and clearly conveying information and ideas
through a variety of media to individuals or groups in a manner that engages
the recipient / audience and helps them understand and retain their message.

·       
Facilitating
Change: Supports and manages the change process at CARE Uganda by developing a
culture affirmative of change; encouraging others to seek and act upon
opportunities for different and innovative approaches to addressing problems
and opportunities; critically analyzing evolving and fluid situations;
facilitating the implementation and acceptance of change within the workplace;
actively engaging with resistance to change.

·       
Strengthening
Partnership: Identifying and utilizing opportunities within and outside of CARE
Uganda to develop effective strategic relationships between one’s area and
other areas/departments/units or external organizations to achieve CARE’s
objectives.

·       
Management
Excellence: Makes the connection between values and performance. Influences the
performance of others, and ultimately, the performance of the organization.
Sets direction, coaches & develops, promotes staff wellness & safety,
practices & promotes compliance, models gender equity & diversity,
communicates effectively.

·       
Developing
Teams: Using appropriate methods and a flexible interpersonal style to help
build a cohesive team; facilitates the completion of team goals.

·       
Diversity
– Promoting, valuing, respecting and fully benefiting from each individual’s
unique qualities, background, race, culture, age, gender, disability, values,
lifestyle, perspectives or interests; creating and maintaining a work
environment that promotes diversity.

·       
Adaptability-
Expected to well adjust with the country, the CO operating environment and with
the Project team to function effectively and efficiently

·       
Coaching
– Ability to demonstrate to enhance skills and capacity of staff working in the
field and office for them continue to serve CARE in the future program
activities

 

How to Apply:

All candidates who
are interested in the above job should submit an updated CV and Application
letter giving a day time telephone contact and names, telephone contacts and
email addresses of 3 (three) work related referees only through our recruitment
email:(ugarecruitment@care.org) clearly indicating the Job title in the email
subject.

 

Deadline: 30^th October 2020

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