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Job Title:    Administration Officer,
SUPREME Programme

Organisation: World
Vision International

Reports to:  Program
Manager

Duty Station:  Uganda

 

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness.  Our prayer for every Heart, the will to
make it so.”

 

Job Summary:  The Administration Officer, SUPREME Programme
will provide Administrative support for efficient and effective delivery of
project activities under the EUTF SUPREME Program in line with existing WV
strategy, policies and guidelines.

 

Key Duties and Responsibilities:  

People &
Service provider management:

·       
To
Supervise and monitor administrative activities of administration staff and
Service Providers in EUTF SUPREME Programme Management.

·       
Planning,
Documentation and events support for SUPREME project

·       
Identify
key gaps in administration services and proposing measures to improve service
delivery in the SUPREME project.

·       
Plan and
provide logistical support for SUPREME meetings and other forums such as
workshops and learning events.

·       
Provide
management information for SUPREME project decision making through monthly
report writing.

PMU Office and
Field SUPREME team Accommodation Management

·       
Develop
and maintain internal and external cleanliness standards of the office premises
to ensure a good working environment

·       
Continuous
improvement of the organizational image through ensuring proper office lay out
and outlook

·       
Maintain
adequate stock of refreshments and cleaning supplies and materials, and monthly
utility bills payment processing (electricity, water, telephone, security,
repairs & maintenance) as per approved standards

·       
Maintain
office and residential key logs and ensures both office and residential
premises are safe; secures office keys and allocates them to staff keeping
copies of each set of keys.

·       
Maintain
SUPREME assets (including assets register) and ensure routine service of office
machinery and assets.

Communication and
relationships

·       
Communication
and dissemination of guidelines and framework agreements to consortium
partners.

·       
Manage
the SUPREME staff mobile airtime benefit including up to date airtime loading,
and payment of service providers.

Hotel reservations
processing and management

·       
Sourcing
for quotations and processing requisitions for SUPREME staff and partners

·       
Order
placement in line with approved rates

·       
Managing
and coordinating service delivery between guests and the hotel

·       
Payment
processing in line with set standards

 

Qualifications, Skills and Experience:

·       
The
applicant for the World Vision Administration Officer, SUPREME Programme job
must hold a bachelor’s degree in Business Administration, management sciences
or related disciplines.

·       
At least
two years’ experience in implementing administration, logistics and supplies
related activities preferably within an NGO setting.

·       
Effective
in written and verbal communication in English

·       
Excellent
interpersonal and problem solving skills

·       
Must
have good computer skills especially MS Word, excel, PowerPoint

·       
Must have
experience in customer care, contract management and out sourcing

·       
Must be
good in priority setting, multitasking and time management

·       
Must
have good report writing and feedback skills

·       
Good
advocacy and negotiation skills

·       
A high
level of integrity is required

 

How to Apply:

All suitably
qualified candidates are encouraged to submit your application and complete
Curriculum Vitae. Apply online by visiting World Vision International’s
e-recruitment jobs portal at the web link below.

 

Click
Here

 

Deadline: 7^th November 2020

 

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