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Job Title:    Fleet Coordinator

Organization:  Plan
International

Duty Station:  
Uganda

Reports to: Country
Administration Manager

 

About US:

Plan International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls. We believe
in the power and potential of every child. But this is often suppressed by
poverty, violence, exclusion and discrimination. And it’s girls who are most
affected. Working together with children, young people, our supporters and
partners, we strive for a just world, tackling the root causes of the
challenges facing girls and all vulnerable children.

 

Job Summary:   The Fleet Coordinator will coordinate Fleet
management aspects of Plan International Uganda’s operations, it will help Plan
have a real impact on how it delivers projects and responds to emergencies by
improving logistics & fleet performance both at Country Office and Program
Area offices. The role provides hands on direction, expertise and coordination
to the  Fleet role, will assist greatly
in the delivery of Plan’s work by providing safe fleet, ensuring value for money
and will help achieve greater impact in our work with children.

 

Key Duties and
Responsibilities:

Fleet management

·       
Provide
proactive, effective and cost-efficient resource planning and scheduling for
all fleet assets within Plan International Uganda.

·       
Ensuring
Plan staff and assets safety is maintained through developing and adhering to
standard safety and maintenance protocols.

·       
Ensuring
that fleet preventative maintenance support is carried out in accordance with
standard maintenance guidelines and schedules

·       
Maximize
the Plan International Uganda fleet efficiency and cost effectiveness through
planned resource allocation in accordance with Standards and Procedures and in
close cooperation with all fleet management staff in place country wide as well
as those from GH with responsibility for fleet on a global scale.

·       
Ensure
there is a robust driver management programme in place, covering recruitment,
and assessment, ongoing training, monitoring and regular review to ensure all
drivers are fully competent and reliable to perform his or her duties safely.

·       
Coordination,
control and accountability of all fuel supplies within country and provide fuel
management support including contingency planning and storage country-wide

·       
Monitor,
control and report on the use of all Plan International Uganda  fleet assets

·       
Ensure
that all Plan International Uganda fleet asset and driver administration is
executed in a professional manner and in accordance with Standards, Procedures
and Plan International Uganda legal obligations.

·       
Disposal-In
liaison with other Administration Team members, coordinates the procurement of
new fleets and disposal of the old fleet based on the disposal assessment
report

·       
Collaborate
with all Programme/projects staff to coordinate vehicle availability and
allocation.

·       
Put in
place control mechanisms for the appropriate allocation of vehicles and
drivers; all vehicle usage must be authorized.

·       
Ensure
that motor accidents and insurance claims are properly handled; insurance
benefits are properly negotiated to the benefit of Plan International Uganda

·       
Ensure
that all Plan International Uganda fleet assets are serviced and maintained
according to a preventative maintenance schedule.

·       
Produce
and analyse detailed vehicle management reports on monthly, quarterly, and
annual basis to the Country Administration Manager and other key stakeholders.
Highlight the area of concern and make suggestions for informed decision making

·       
Ensure
accurate reporting on all fleet management aspects by all Plan International
Uganda field locations using Trackers and any other adopted systems

·       
Accountable
for fuel management by developing strategies for greater fuel usage efficiency,
budgeting and planning.

·       
Maintain
auditable records, monitor operational cost and maintain comprehensive files on
vehicles, drivers, maintenance, fuel consumption, wear-and-tear and service
contracts

·       
Carry
out regular visits to all field locations to coordinate the fleet management
aspects and to ensure the implementation of standards and procedures equally at
all locations.

·       
Incident
reporting on fleet related matters, including accidents, near misses, loss and
damaged to human life and asset involved, driver behaviours etc and taking
necessary corrective and remedial measure to mitigates the risks

Staff Development
and Management

·       
Directly
leads and supervises fleet staff in country and provide technical support to
all field-based Drivers.

·       
Provide
and ensure professional training for all Plan International Uganda drivers,
mechanics, and other fleet management staff in accordance with security,
technical and legal requirements

·       
Build
and develop the capacity of the fleet teams through the use of effective fleet
management system training, performance management frameworks and development
plan

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a University Bachelor’s degree in Transport or Logistics
Management, Business/ Public Administration or equivalent education level
gained through practical experience and/or job-related courses.

·       
Advanced
technical qualifications in automotive engineering

·       
Training
and capacity building skills/experience would be an advantage

·       
A
minimum of five years of proven experience working in Transport/Fleet
Management at senior level.

·       
Management
experience in a highly operational NGO or corporate environment, including
significant field operations experience running both emergency and development
programs

·       
Demonstrable
experience in assessing, testing, training and developing drivers

·       
Experience
at identifying and analysing fleet management trends in order to improve  driver and vehicle performance through use of
fleet management systems.

·       
Experience
of managing and developing a team and 
the  ability  to 
lead, motivate and develop others

·       
Experience
of solving complex issues through analysis, definition of a clear way forward
and ensuring buy in.

·       
Holds
self-accountable for making decisions, managing resources efficiently,
achieving and role modelling Plan International values

·       
Develops
and encourages new and innovative solution to provide positive solutions and

·       
outcomes

·       
Develops
approaches to develop a safe and reliable pool of drivers

·       
Honest,
encourages openness and transparency, builds trust and confidence

·       
Displays
consistent excellent analytical and judgement skill particularly when assessing
driver and vehicle behaviour

·       
Excellent
computer skills

·       
Ability
to work and provide effective leadership in complex and stressful situations.

·       
Demonstrable
understanding of, and commitment to humanitarian principles, humanitarian
response work and child safeguarding standards.

·       
Demonstrable
understanding of, and commitment to, equal opportunities, gender and diversity.

·       
Highly
developed interpersonal and communication skills including influencing,
negotiation and coaching.

·       
Knowledge
or experience of the humanitarian sector would be an advantage

·       
Approachable,
good listener, easy to talk to; builds and maintains effective relationships
with   colleagues, internal stakeholders
to Plan Uganda and external partners, applying a breadth of approaches, styles
and techniques to achieve desired outcomes.

·       
Experience
of using vehicles telematics

 

How to Apply:

All suitably
qualified and interested candidates should apply online at the link below.

 

Click
Here

 

Deadline: 15^th October 2020

 

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