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Job Title:    Finance and Compliance
Manager

Organization:  Youth Alive Uganda

Project Funding Source: United States Agency for International
Development (USAID)

Duty Station: Kampala,
Uganda

Reports to: Executive
Director

 

About US:

Youth Alive Uganda
is the leader in innovative children, adolescents and youth integrated
development programming since 1993. Youth Alive Uganda is a registered youth
led and children/youth focused NGO that implements children and youth
integrated development programs across the country in four thematic areas;
Health, Livelihood, Education, Human rights and skills Development and Mentorship.

 

About USAID Project:

Youth Alive Uganda
is an Implementing Partner on the five-year, USAID-funded Integrated Child and
Youth Development (ICYD) Activity in partnership with World Education Bantwana
Initiative and Education Development Centre. The goal of (ICYD) Activity is for
Ugandan children and youth, especially the most vulnerable, to receive the
support and services necessary to lead resilient, healthy, and productive
lives. The USAID ICYD activity aims to improve learning outcomes, advance HIV epidemic
control in Uganda and ensure that children and youth have the opportunity to
lead resilient, healthy and productive lives. The USAID ICYD Activity will
deliver critical HIV/GBV/violence prevention and response services to children
and youth and their families in communities, clinics, and schools.

 

Job Summary: Under
the supervision of the Executive Director, the Finance and Compliance Manager
helps ensure compliance with donor requirements at all stages of the project
lifecycle and facilitates effective management of the ICYD Activity in
coordination with other departments (e.g. Programs, Technical Units, Finance,
Operations). This includes, but is not limited to, ensuring timely and quality
reporting to donors, budgeting , facilitating grant opening and closeout
processes, advising on donor rules and regulations, ensuring compliance with
government laws, internal control reviews and audits, investigations, and
capacity building of staff and implementing partners.

 

Key Duties and Responsibilities:  

·       
Supports
the Finance and Operations Head in all financial and compliance matters related
to the ICYD Activity operations.

·       
Responsible
for overall coordination of operational tasks of the project with day-to-day
management/administration of project field staff in accordance with the
objectives of the ICYD strategy and donor requirements.

·       
Work
closely with the Project staff to manage the project’s financial, operational,
and contract systems and processes.

·       
Oversee
project contract terms, pricing, performance, and schedule in coordination with
the ED and Finance team by providing timely and high-quality process and donor
reports.

·       
Ensure
compliance among USAID requirements (i.e., FAR, ADS, FAM), Youth Alive
organizational policies, and Ugandan labor laws, while enabling transparency,
accountability, and accuracy.

·       
Analyze
and present financial reports in an accurate and timely manner, clearly
communicate monthly and annual financial statements, and oversee all financial
and project/program accounting.

·       
Enhance
and/or develop, implement, and enforce policies and procedures of Youth Alive
by employing systems that will improve operation and effectiveness of the
project.

·       
Design
and implement field office policies by establishing standards and procedures,
measuring results against standards, and making necessary adjustments.

·       
Develop
and maintain all administrative systems and procedures necessary for the
implementation of the project and support of the project’s staff located in the
Youth Alive field offices.

·       
Assist
with recruitment needs, such as preparing position descriptions, coordinating
interviews, conducting reference checks, and reviewing resumes.

·       
Ensure
effective interfacing with Youth Alive management systems (HR, Supply Chain,
Finance, etc.), and with other finance staff on the ICYD Activity

·       
Cash/Bank
management, (payments, advances, reconciliations, etc.), according to Youth
Alive petty cash regulations and authorization expense procedures; ensures
compliance with USAID regulations in all bank Accounts on the project.

·       
Identify
and assess areas of significant business risk.

·       
Ensure
compliance with Youth Alive, applicable local laws, USAID regulations and
provides support and training to the project/office teams accordingly.

·       
Budget
management/monitoring monitors the project budgets, ensuring compliance with
Youth Alive and USAID regulations. Supports Youth Alive Finance Head and
project Accountant in budget forecasting/planning/revisions.

·       
Travels
to field locations as required, to carry out internal project/office audits,
training, and monitoring missions.

·       
Analyses,
budget forecasts, regulatory filings, and compiles moderately complex data.

·       
Interprets,
analyses and/or evaluates data, ensures compliance with applicable state and
federal statutes, and uses Generally Accepted Accounting Procedures (GAAP).

·       
Interprets
and provides explanation for discrepancies and variations in financial data.

·       
Applies
updated information technology to facilitate program goals and program
procedures.

·       
Uses
financial systems to produce reports, financial models and databases.

·       
Analyses
complex business and/or financial issues and consults with management or
business entities as needed; works independently; active participant in meeting
organizational goals.

·       
Carries
out other duties as assigned by the supervisor.

 

Qualifications, Skills and Experience:

·       
The
applicant should preferably hold a Bachelor’s Degree in Business, Accounting,
Management, or any other relevant field.

·       
ACCA or
CPA qualification.

·       
At least
five to seven years’ experience in Finance, audit and compliance.

·       
Previous
experience with computerized financial management systems (QuickBooks required)
and online banking platforms especially BEYONIC is an added advantage.

·       
Experience
working with USAID-funded projects especially in managing Cooperative
agreements and contracts is mandatory.

·       
Ability
to work use various Microsoft office applications.

·       
High
level of integrity

·       
Excellent
writing, management and organizational skills.

·       
Ability
to independently plan and execute complex tasks while addressing daily
management details and remaining organized and focused on long-term deadlines
and strategy.

·       
Proven
ability to set priorities, multi-task and work collaboratively as well as
independently

·       
Excellent
interpersonal skills

 

How to Apply:

All interested
candidates should send their application letters and resumes (no academic
documents) in a SINGLE PDF DOCUMENT to careers@youthaliveuganda.org. The subject
of the email should contain job title and name of the candidate.

 

Note:
Hand delivered applications will not be considered.

 

Deadline: 29th October 2020 by 05:00pm Ugandan time

 

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