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Job Title:    Finance
& Administration Officer (Re-advertised)

Organization:  International
Rescue Committee (IRC)

Duty Station:  Kampala,
Uganda

Reports to: Senior Field and Consortium Manager

 

About US:

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.

 

Job Summary:  The Finance & Administration Officer will
be based in the IRC Kampala Urban Office and he/she will be responsible for
ensuring that the day-to-day accounting operations and financial management
functions are performed in accordance with IRC’s policies and procedures, and
in accordance with the Generally Accepted Accounting Principles (GAAP).He/She
is will also responsible for providing support for day-to-day administrative
requirements. The position will report to the Senior Field and Consortium
Manager.

 

Key Duties and Responsibilities:  

·       
Acting
at all times in accordance with the country law and standards of accounting
practices

·       
Contribute
to the overall objective of the Finance department of providing quality support
service to all sectors.

·       
Manage
all aspects of day to day operations of the accounting department

·       
Assist
in implementation of finance policies, procedures and systems at the field
office

·       
Provide
training to program staff on IRC finance matters

·       
Review
payment vouchers, ensuring completeness of the documentation and consistency
with IRC policies and procedures.

·       
Monthly
compilation of WHT and submit to Naguru Office with supporting Docs by the 3rd
of the following month.

·       
Liaison
with the bank on all banking issues and carrying out monthly bank
reconciliation.

·       
Complete
end-of-month tasks in a timely manner, with minimal to no errors.

·       
Consolidate
monthly cash projections in a timely manner for Senior Filed and Consortium,
Finance Manager to review.

·       
Carry
out monthly reconciliation of program advances and charges related to staff
personal accounts (T7) and advise the supervisor on course taken to settle
outstanding balances.

·       
Participate
as gatekeeper in ensuring that all transactions are in accordance with IRC
financial policies and grant agreements.

·       
Provide
support to both external and internal audit processes that are undertake at the
field office

·       
Participate
and provide technical support in grant opening and closing meetings

Budgets

·       
Review
monthly Budget vs Actual (BvAs) and prepare any adjustments required for Senior
Field/ Consortium and Program Mangers to review

·       
Provide
insight of projected Budget vs Actual report based on field office generated
information and provide the same to the Senior Field/Consortium manager
ensuring timeliness and accuracy.

·       
Working
with Program, Senior field/Consortium managers to assist program staff to
prepare grant budgets to support new proposals or realignments also ensuring
adequate coverage of field operating cost

·       
Attend
Grant Opening, BvA review and Closing Meetings.

·       
Prepare
monthly BvA minutes for review by program/senior field/Consortium Managers.

·       
Assist
Senior Field/Consortium Manager and program managers to ensure that all
accruals at grant closure are accurate, valid and are promptly liquidated

·       
Review
payment vouchers, ensuring completeness of the documentation and consistency
with IRC policies and procedures.

Cash/Bank –
Management

·       
Support
in processing of bank, Mobile Money and cash transactions.

·       
Review
payment vouchers to ensure completeness and accuracy of documentation.

·       
Prepare
weekly cash count and ensure that documentary evidence is duly signed by
yourself and senior Field/ Consortium Manager.

·       
Preparation
of cash forecasts for submission to Country Office for release of funds every
25th

·       
Monitoring
cash usage and requirements and inform the Senior Field/ Consortium Manager of
possible unusual activity or requirements

·       
Working
with program staff to help them develop more accurate cash forecasts.

·       
Support
the process of preparation of the cash and bank accounting worksheet.

Administration

·       
Attend
to the office telephone, e-mail in a professional manner and ensure timely
distribution of mail/messages.

·       
Ensure
mail pouches to other IRC Offices are dispatched in a timely manner.

·       
Prepare
invoices and payment request vouchers for all utilities (electricity bills,
water bills, newspapers etc.) including telephone bills.

·       
Ensure
proper office management through proactive engagement with office cleaner.

·       
Ensures
OADM forms/Templates are replenished and updated.

·       
Assist
to monitor staff movement to/from the field, to trainings, etc. and provide
weekly updates (Travel calendars) to relevant staffs

·       
Ensure
proper inventory system is in place at the Urban office

·       
Monitor
the stock flow and distribution plans and provide periodic reports

·       
Perform
any other duties assigned.

 

Qualifications, Skills and Experience:

·       
The
applicant for the International Rescue Committee (IRC) Finance &
Administration Officer job should preferably hold a Bachelor’s degree in
Accounting, Commerce or Finance, or full qualification in a recognized
Accounting professional body.

·       
At least
three years of accounting experience preferably in an international NGO.

·       
One year
of hands-on experience working with SUN, VISION and EXCEL

·       
Excellent
interpersonal, supervisory and organizational skills;

·       
Experience
handling BPRM, ECHO, UNHCR grants is a plus.

·       
Ability
to work with computers, effective communication, problem solving and decision
making.

·       
The
ability to work under pressure.

 

Please note: This
position is open only to Ugandan nationals.

 

How to Apply:

All suitably
qualified and interested candidates are encouraged to apply online at the link
below.

 

Click
Here

 

Deadline: 1^st November 2020

 

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