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Job Title:    Administrative
Assistant/Personal Assistant to the Deputy Executive Secretary

Organization:  Uganda National Council for
Science and Technology (UNCST)

Duty Station:  Kampala,
Uganda

 

About US:

The Uganda National Council for Science and Technology (UNCST) is a
government agency established in 1990 by an Act of parliament (CAP 209). The
UNCST under the Ministry of Science, Technology and Innovation (MoSIT) is
mandated to develop and implement strategies for integrating Science and
Technology (S&T) into the national development process.

 

Job Summary:  The
Administrative Assistant/Personal Assistant to the Deputy Executive Secretary
provides Secretarial, administrative & managerial support to the Deputy
Executive Secretary.

 

Key Duties and Responsibilities:  

·       
Manage
and maintain the Deputy Executive Secretary’s diary, and telephone line;

·       
Ensure
timely dissemination of information from the Deputy Executive Secretary’s
office to relevant stakeholders;

·       
Conduct
regular diary meetings with the Deputy Executive Secretary to discuss upcoming
engagements, invitations and other requests and matters;

·       
Schedule
on behalf of the Deputy Executive Secretary meetings between him and his direct
reports and the committees, groups and institutions to which he is a member and
any other guests;

·       
Coordinate
travel and accommodation requirements in connection with others and ensure
necessary arrangements in place for the Deputy Executive Secretary match the
requirements of his/her office;

·       
Undertake
and or complete research on behalf of the Deputy Executive Secretary or as
he/she may assign;

·       
In
liaison with relevant officers, provide strategic communications support to the
Deputy Executive Secretary. This support will include writing and editing
speeches, presentations, talking points, website information, blogs, op-eds,
white papers and other communications, as needed;

·       
Keep and
maintain an accurate record of files, papers and electronic correspondence on
behalf of the Deputy Executive Secretary;

·       
Maintain
and regularly update a user-friendly database of contacts with people,
businesses and institutions that the Deputy Executive Secretary/UNCST works
with.

·       
Manage
unscheduled events and activities in the Deputy Executive Secretary’s office
and troubleshoot problems;

·       
Provide
support to the Office of the Executive Secretary especially in the absence of
the   Personal Assistant to the Executive
Secretary;

·       
Undertake
any other UNCST tasks as necessary and as may be assigned.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s degree (Hons.) in Secretarial Studies or
Office Management, or any closely related field from recognized University;

·       
At least
3 years of experience in the same field in a busy work environment;

·       
Proven
experience and training in records management;

·       
Proficiency
in computer use especially Microsoft Office packages;

·       
Excellent
communication skills (written and verbal);

·       
Ability
to multi-task;

·       
Ability
to work under pressure & with minimum supervision;

·       
Excellent
interpersonal skills & customer care;

·       
Discretion
& understanding of confidentiality issues;

·       
High
level of integrity;

·       
Age: not
more than 35 years.

 

How to Apply:

All suitably qualified interested candidates are encouraged to apply
online at the link below

 

Click
Here

 

Your application documents (your application letter and Curriculum vitae)
should be received in soft copy as one pdf file. Address your application to:
Head, Human Resources, Uganda National Council for Science and Technology, Plot
6, Kimera Road, Ntinda, P.O. Box 6884, Kampala, Uganda.

 

Deadline: 30^th
October 2020 by 5:00pm

 

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