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Job Title:    Administration / IT Intern

Organization:  University Research Co., LLC (URC)

Duty Station:  Kampala,
Uganda

Stipend: UGX 555,150/month

Reports to: Senior Finance Administration Manager

 

About US:

University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States. Established
in 1965, URC offers a range of technical assistance to strengthen health and
social systems and service quality by empowering communities and health workers
to identify and scale up locally appropriate solutions to critical problems.
Internationally, we expand access to and improve the quality of services
addressing maternal, newborn, and child health; infectious diseases, including
HIV/AIDS, TB, and malaria; reproductive health and family planning; food and
nutrition; and vulnerable children and families. In the US, we focus on
improving communication-related to issues like substance abuse, with a
particular focus on reaching underserved populations.

 

About USAID Project:

USAID RHITES-North, Acholi Activity is a five-year project (2017-2022)
funded by United States Agency for International Development implemented and
managed by University Research CO., LLC. 
The Activity aims to increase utilization of health services through
increased adoption of healthy behaviors, strengthening systems, improving
quality of services, increasing availability of, access to and demand for
quality services, and supporting the health sector to sustain higher
utilization rates in 8 districts of the Acholi region.

 

Job Summary:  The
Administration/IT Intern will be based in Kampala, Uganda. S/he will serve to
assist in office administration, stores, inventory and IT management to the
RHITES-N, Acholi project, Kampala office. S/he will regularly provide the vital
stock/ inventory information needed to carry out forecasting, quantification,
procurement planning, ordering, reporting, storage, and general supplies
management.

 

Key Duties and Responsibilities:  

Key Administration Duties and Responsibilities:

·       
Ensure
compliance to stock/inventory management procedures (records, filling and
identification).

·       
Assisting
in scanning finance/procurement documents for filling/ sharing as needed.

·       
Carry
out quality checks on supplier deliveries/goods/items to ensure they meet
required contract specifications.

·       
Assist
the procuring officer by raising PRs for office supplies and managing inventory
at the office store – including managing inventory records and keeping stocks
reconciled.

·       
Ensure
correct documentation and record keeping of all received and dispatched
supplies and consumables for office.

·       
Assist
to maintain an effective filling system for program support records.

·       
Assist
in maintaining an updated tracker for stores stock status

·       
Support
in planning for the required administrative resources and equipment’s and
ensure their availability and proper utilization.

·       
Assist
in updating, a secured assets & inventory / stores registers.

·       
Perform
any other duties as assigned by the Supervisor.

Key IT Duties and Responsibilities:

·       
Provide
assistance in the use of personal computer hardware, software, and specialized
mainframe technology or operates a multi-platform computer environment or
monitors the production scheduling, execution, and successful completion of
production jobs

·       
Assist
in settings up and configuring desktop computers, peripherals and accounts
assigning security level in consultation with IT personnel.

·       
Install
software and maintain hardware and peripherals as directed

·       
Assist
in troubleshooting, diagnosing problems, implementing corrective action
procedures within prescribed guidelines and/or escalating to other technical
resources as appropriate

·       
Assist
Administer user accounts as directed

·       
Assist
designs and produce basic reports for the department

·       
Provide
basic troubleshooting, repair and maintenance for computer equipment and may
assist with testing personal computers and peripherals on a network to
diagnose, hardware versus software problems

·       
Provide
support in maintaining IT records

·       
Keep
truck of biography of all passwords

·       
Contributes
to unit goals by accomplishing related duties as required

 

Qualifications, Skills and Experience:

·       
The
ideal applicant should hold a degree in BSc Information Technology or a related
field.

·       
An
experience in providing technical support for management of office equipment,
office stores with preferred experience in inventory management.

·       
Computer
Operations training, or experience in a multi-operation system or production
control environment preferred.

·       
A
related experience with computers and providing customer service in a
technology environment

·       
A
related experience of working with NGOs.

·       
Excellent
written and oral communication and interpersonal skills

 

Please note: Only candidates who are eligible to work in
Uganda for an indefinite period without a need for sponsorship will be
considered for this position.

 

How to Apply:

All candidates must upload an updated CV/Résumé and a Cover Letter online
at the link below.

 

Click
Here

 

Deadline: 15^th
October 2020

 

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