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Job Title:    Executive Assistant

Organisation: Opportunity
Bank

Duty Station: Kampala,
Uganda

Reports to: Chief
Executive Officer

 

About US:

Opportunity Bank (U)
Ltd is a leading provider of microfinance services in Uganda with huge
expansion plans. The Bank is a member of the MyBucks SA group, a leading
FINTECH provider and Opportunity International, a global microfinance institution
serving over 3 Million in different countries.

 

Job Summary:   The Executive Assistant will provide
strategic and administrative support to the Chief Executive Officer and the
Executive Director.

 

Key Duties and Responsibilities:  

·       
Provide
strategic support to CEO and ED.

·       
Provide
administrative support to the Chief Executive Officer and Executive Director.

·       
Manage
CEO’s and ED’s diary, correspondences and travel schedules.

·       
Planning
and organizing meetings, events, conferences travel arrangements and staff
functions, accommodation and any other special requirements.

·       
Taking
minutes of executive and management meetings and distributing the minutes and
following up on actions.

·       
Develop
and maintain the filing system ensuring corporate documents are safe and can
speedily be retrieved.

·       
Coordinate
and process expense claims on behalf of the CEO and ED.

·       
Provide
logistical assistance in preparation of the board meetings, as well as prepare
CEO’s board reports.

·       
Liaise
with the company secretary in following up matters arising out of board
minutes, action plans by management and executives.

·       
Assisting
the CEO and ED in the preparation of presentations, speeches and
correspondences.

·       
Arrange
and conduct international field visits whilst liaising with OI-US to provide
all required information for upcoming trips.

·       
Ensure
compliance with Finance policies and procedures, BOU regulations, budget
parameters, and procedures and the risk management framework operational within
the Bank.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a university Degree in the field of Social Sciences or
Legal studies with at least 3 years of experience in business management or
administration.

·       
Holder
of ICSA (Secretarial) certificate will be an added advantage

·       
3 years’
experience in managerial responsibilities.

·       
Extensive
knowledge and good understanding of the business of the institution and the
ability to use one’s own initiative.

·       
Working
effectively in the absence of the Executive Job holders

·       
Analytical,
with a keen eye to detail

·       
Excellent
use of Word, Excel and Power point

·       
Excellent
organization, planning, communication and Interpersonal skills, basic computer
skills, oral and written Communication skills and numerical skills

·       
Ability
to communicate effectively to CEO, ED, Stakeholders, Donors, staff, Clients,
Service Providers

·       
Ability
to multitask and deliver timely responses and results.

·       
Ability
to work under pressure and ready to work long hours.

·       
Information
gathering and monitoring skills

·       
Problem
analysis and problem-solving skills

·       
Judgment
and decision-making ability

·       
Initiative
and confidentiality

·       
Knowledge
on sign language is an added advantage.

 

Opportunity Bank is
an equal opportunity employer. All qualified candidates are encouraged to
apply, regardless of disability, gender, marital status, religion and
ethnicity.

 

How to Apply:

All suitably
qualified and interested candidates should send their signed application
letters together with their curriculum vitae to hr@opportunitybank.co.ug

 

NB: Kindly note only applicants who meet the
minimum requirements will be contacted. All positions will be filled in
accordance with our Employment Equity plan. We also encourage people with
disabilities to apply

 

Deadline: Tuesday 27th October 2020

 

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