The Ugandan Jobline

 

Job Title:    Accounts &
Administrative Assistant

Organization:  Women Human Rights Defenders
Network Uganda (WHRDN-U)

Duty Station:  Kampala, Uganda

 

About US:

Women Human Rights
Defenders Network Uganda (WHRDN-U), is a registered not for profit national
network with a membership of more than 97 women organizations and individuals.
The WHRDN-U, was founded in 2017 by women defenders to promote a feminist
holistic approach integrating a gender perspective, focusing on building
supportive networks and coordination among WHRDs from diverse social movements
and causes in Uganda. Thereby building the capacity for protection of WHRDs,
offering protection and emergency response for WHRDs at risk, and Advocacy for
protection of WHRDs.

 

Key Duties and Responsibilities:  

Examination of
Payment Requests

·       
Ensure
proper financial procedures/systems are operated and maintained, ensure
compliance with WHRDN-U’s financial policy and set accounting standards

·       
Examine
payment requests and other financial transactions for approval and ensure there
are adequate supporting documentation in accordance with organizational
financial policy, and donor guidelines.

·       
Prepare,
update the relevant records, ensure approvals and issue cheques

·       
Ensure
consistency of support documents and compliance with other guidelines of
payment vouchers, accountability etc

·       
Issue
cash as approved and update cash position

Financial Record
Keeping

·       
Maintain
an accurate up to date financial records

·       
Receive
and record all funds received

·       
Review,
attach receipt, stamp and file all vouchers and JVs

·       
Update
the cash position and follow up their approval

Support the
development of budgets

·       
Support
in the development of budgets in line with WHRDN-U policies and donor
requirements

·       
Support
the preparation of financial costing and formulate budget estimates

Keeping stores
records

·       
Plan,
issue out items, monitor and keep up-to-date-stores records

·       
Verify
stock balances and initiative the order and procurement process, , forward for
approval as required.

·       
Verify,
receive and record stock and forward for approval

·       
Update
and maintain all stock record recording according to policy

·       
Carry
out stock taking, arrange and carry out general cleaning

Reconciliation of
Financial Records

·       
Analyze,
monitor and reconcile financial records in line with WHRDN-U policies,
accounting standards and statutory requirements

·       
Receive
and file all monthly Bank statements, perform reconciliation and produce bank
reconciliation statements

·       
Make
reference to vouchers and JVs

·       
Perform
cash counts, reports, request and withdraw bank cash and carry out
cheques-banking

Support with Audits

·       
Support
in preparation and attend to the needs of auditors and implement
recommendations in line with financial policy

·       
Prepare
audit schedules as requested by auditors and support in the development pf
audit timetable

·       
Participate
in follow-up responses and clear audit issues.

Preparation of the
Payroll

·       
Prepare
monthly payroll and ensure completeness and timely submission of statutory
deductions to relevant authorities (URA, NSSF and Local Government)

·       
Request,
compile and consolidate payroll information

·       
Compile
tax information, fill the URA tax returns forms, file the return on URA web and
upload payment, submit the payment registration and URA returns to bank and URA
respectively.

·       
Assist
in ensuring compliance with national regulations in respect of financial and
other matters e.g taxation and labour laws;

·       
Provide
substantive support to the development and implementation of accounting
systems;

·       
Serve as
the Admin. Assistant;

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s Degree in Commerce, Business Administration,
Financial Management or Accounting from a recognized University.

·       
Relevant
professional qualification such as ACCA or CPA and training in donor
regulations is an added advantage

·       
At least
three years of similar work experience in an NGO / Civil Society Organization

·       
Computerized
accounting skills

·       
MS
Office

·       
Communication,
Analytical, Interpersonal skills

·       
Ability
to establish critical working relationships

·       
Keen
interest in women’s rights, gender equality, women empowerment and human rights

 

NB: This
position is restricted to female candidates.

 

How to Apply:

All suitably
qualified and interest candidates should send their application letters with
detailed CVs indicating 3 referees, two of whom should have been direct
supervisors and addressed to the Executive Director and submitted to
info@whrdnuganda.org. OR hand delivery to our physical office;

 

Women Human Rights
Defenders Network Uganda,

Plot 1789 Old Kira
Road Bukoto,

P.O. Box 5272 Kampala.
Uganda

 

Deadline: 23rd November 2020.

 

For more of the
latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs