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Job Title:      Finance Officer (2 Fresher
Jobs)

Organization: WEI/Bantwana

Duty Station:
Kampala, Uganda

Reports to:  Finance Manager

 

About US:

Since 1951, World
Education, Inc. (WEI) has been working to improve the lives of the poor through
education and social and economic development programs. The Bantwana Initiative
of World Education, Inc. is a recognized leader in delivering integrated
comprehensive interventions to improve HIV outcomes and the quality of life for
orphans and vulnerable children (OVC) and families affected by HIV and poverty.
Rooted at the grassroots level, WEI/Bantwana builds the capacity of
communities, civil society and governments to coordinate and deliver integrated
comprehensive services for vulnerable children and families while strengthening
structures and service delivery across the HIV continuum of care.

 

About USAID ICYD Project:

The USAID Integrated
Child and Youth Development Activity (USAID ICYD Activity) aims to improve
learning outcomes, advance HIV epidemic control in Uganda, and ensure that
children and youth have the opportunity to lead resilient, healthy and
productive lives. The USAID ICYD Activity will deliver critical
HIV/GBV/violence prevention and response services to children and youth and
their families in communities, clinics, and schools. Within USAID’s Journey to
Self-Reliance Framework, USAID ICYD Activity will build the operational and
technical capacity of four Ugandan Primary Local Partner (PLP) organizations to
become direct recipients of USG funding within two years while strengthening
government capacity to deliver core services to children within an integrated
referral network and case management system. WEI/Bantwana is a leader in OVC
programming and organizational capacity development in high HIV prevalence
countries in southern and eastern Africa.

 

Job Summary:    The Finance Officer will support the Finance
Manager in the daily finance function activities of cash management, budgeting,
enforcing financial rules and procedures, processing accounting transactions,
providing updates on project expenditures, and participating in the preparation
of periodic financial reports. S/he will maintain finance files as required by
the prime and/or donor, responsible for the expenditure-tracking database,
conducts monitoring meetings, provides training, oversight and support for the
preparation of reports and documentation required, conducts spot checks to
ensure that project expenses are being tracked correctly; develops materials to
facilitate compliance; reviews fiscal and performance activities to ensure
compliance with statutory and contract requirements.

 

Key Duties and Responsibilities:  

Monthly Financial
Reviews:

·       
Check
for accuracy, completeness and coding of transactions before entering them in
the system

·       
Review
cash books, vouchers and all supporting documentation for compliance with donor
and WEI requirements

·       
Address
voucher queries in a timely manner in close collaboration with headquarter
staff

·       
Review
bank reconciliation statements for the projects and file them systematically
for audit purposes

·       
Provide
feedback to the concerned parties after the review of the accounts received,
and advise management on compliance issues

·       
Review
and post all field data for the projects managed under your docket and advice
on compliance issues and donor requirements

Financial Reports:

·       
Track
all donor financial reports on their dates for submission and requirements and
regularly remind the concerned staff about their obligations in reporting

·       
Support
the VAT reporting process to USAID and assist in filing and tracking of VAT
vouchers

·       
Review
reports and coordinate signing of reports

·       
Review
and conduct analysis of expenditures against project budgets

·       
Support
the preparation of expenditure reports for PEPFAR submissions

Budget Management       

·       
Monitor
expenditure against the budget

·       
Prepare
monthly and quarterly reports to monitor expenditure against budgets and disseminate
this information to management and project teams

·       
Receive
and check the accuracy and completeness of project team budgets

Compliance &
Audit

·       
Periodically
follow up with project teams on implementation of audit recommendations

·       
Conduct
site visits to monitor audit implementations

·       
Train
and share experiences with project and partner teams in areas of weaknesses
identified

·       
Support
the Finance Manager in coordination of audits and follow up on their
recommendations

·       
Carry
out compliance checks of project transactions in line with USG Rules and
Regulations, policies and guidelines

·       
Interpret
donor financial guidelines to project teams and partner organizations

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a degree in Accounting or related field; a
professional accounting qualification will be an added advantage

·       
At least
three years of experience working on large projects. Strong preference for
experience with USAID funded programs/projects

·       
Experience
with accounting software, preferably QuickBooks

·       
Possess
a high standard of personal and professional integrity

·       
Willingness
to work as a team member, taking on additional tasks as needed to ensure the
overall success of the project

·       
High
level of attention to detail, ability to multitask and work well under pressure

·       
Strong
analytical, organizational and interpersonal skills

 

How to Apply:

All applicants
should submit a cover letter, updated CV, and three references to: BantwanaICYD@ug.worlded.org
with the position title you are applying for in the subject line.

 

NB:
Applications will be reviewed on a rolling basis until positions are filled.
Only shortlisted candidates will be contacted.

 

Deadline: 2^nd October 2020 by 2:00pm

 

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