United Nations Job Opportunities – Finance Analyst – UN WOMEN

 

Job Title:     Finance Analyst

Organization: UN WOMEN

Duty Station: Kampala, Uganda

Reports to: Operations
Manager

 

About US:

UN Women, grounded in the vision of equality enshrined in
the Charter of the United Nations, works for the elimination of discrimination
against women and girls; the empowerment of women; and the achievement of
equality between women and men as partners and beneficiaries of development,
human rights, humanitarian action and peace and security.

 

Job Summary:  Under the overall guidance of the Deputy
Director for Financial Management in Headquarters (HQ) and the daily
supervision of the Operations Manager, the Finance Analyst is responsible for
providing assistance to Uganda office as necessary to ensure capacity and
support; assistance with development projects for the finance users of UN Women
for better business practices and controls as well as automation; ensuring all
finance users are compliant with and trained in the accounting standards,
financial regulations and rules, policies and procedures; assisting Finance
Section HQ in dedicated support, training, advice for Regional Offices,
Multi-Country Offices and COs (ROs/MCOs/COs); and acts as the Audit focal point
for the Region in co-ordination with Finance Section HQ, as well as finance
users in ROs and MCOs/COs.

 

The Finance Analyst supervises and leads support staff of
the Finance Sub-Unit. The Finance Analyst works in close collaboration with
Finance Section HQ, Programme and Operations colleagues, teams at the country
level, UNDP staff and Government officials ensuring high performance and
efficiency in Finance.

 

Key Duties and Responsibilities:  

Coordinate the financial planning, analysis, and provision of services
to the Uganda CO in accordance with UN Women internal control framework, rules,
regulations, policies and procedures

·       
Recommend and/or implement cost saving and
reduction strategies;

·       
Review and/or verify financial
transactions/activities, recording/reporting system and audit reports.
Co-ordinate with Finance Section HQ on suggestions for amendments;

·       
Review financial business processes and use of
Atlas system to ensure accurate and complete reporting of financial
transactions by UN Women staff in accordance with the Internal Control
Framework and Delegation of Authority and the timely flow of financial
information in UN Women for management, monitoring and oversight purposes;

·       
Analyze and oversee all financial resources
managed by the Uganda CO and provide high-quality professional advice on
financial issues to the Uganda CO management, as necessary;

·       
Coordinate cash management processes, including
liquidity management, recommend impress level, risk assessment, security for
cash assets on site.

·       
Assist with financial risk assessment reviews
for the Uganda CO, by identifying areas of risk and providing recommendations
and action plans for addressing issues raised.

Coordinate the monitoring and oversight of financial systems in
accordance with UN Women rules, regulations, policies and procedures

·       
Monitor financial systems and reports for
unusual activities, transactions, investigate anomalies;

·       
Coordinate the Uganda CO timely completion of
their Month-end Instructions Checklist and Year-end Instructions Closure
Checklist;

·       
Draft all financial reports in accordance with
International Public Sector Accounting Standards (IPSAS) and ensure continued
compliance.  Monitor the Uganda CO for
compliance with IPSAS accounting standards by reviewing business processes and
systems modules resulting in IPSAS compliant general ledger and financial
statements;

·       
Review Implementing Partner advance procedures
and test against UN Women policies to ensure compliance.  Investigate and follow up on any anomalies
for timely action and resolution, as necessary;

·       
Review all contractual arrangements with
suppliers of goods and services to ensure that the financial terms and
conditions of all contracts are being adhered to by the suppliers of goods and
services;

·       
Report to Operations Manager and Deputy Director
for Financial Management any case of non-adherence for timely action and
recommendations for actions/decisions, as necessary;

·       
Respond to questions and provide analysis as
requested to the Finance Section HQ.

Coordinate financial reporting in the Uganda CO in accordance with UN
Women rules, regulations, policies and procedures

·       
Draft timely and accurate automated interim
financial reports to governments and donors as required under the donor
agreements and other cost-sharing arrangements for submission to Virtual Global
Service Centre Finance Specialists;

·       
Track and report contributions within the
resource mobilization efforts, including pipeline, contracted and overdue and
future milestones.  Review contributions
receivables and provide information to Operations Manager for follow up, as
necessary;

·       
Write ad hoc financial Donor and other reports
as requested;

·       
Follow up and/or take prompt action to respond
to audit and other findings on financial management.

Coordinate the audit process in accordance with UN Women rules,
regulations, policies and procedures

·       
Coordinate the pre-audit preparations for
financial management of the Uganda CO to be audit ready and complete the
pre-audit checklist.  Travel to the
Uganda CO field offices as necessary to assist during CO audits.

·       
Contribute technically to the training in the CO
as part of the training plan or requirement of pre-audit preparations or as
otherwise determined by Operations Manager or Deputy Director for Financial
Management;

·       
Write responses to internal and external audit
inquiries and other findings related to financial management for
review/approval by Operations Manager and Deputy Director for Financial
Management and incorporate recommendations in development in policies,
procedures and practices;

·       
Plan and track expenditures and performance
audit of financial resources, including extra-budgetary income.

Coordinate programme/ project budgets in accordance with UN Women
rules, regulations, policies and procedures

·       
Coordinate all financial resources of
programmes/ projects through planning, guiding, monitoring and controlling of
the resources;

·       
Prepare and monitor budgets of management
projects;

·       
Analyze and report on the budget approvals and
the delivery situation of management projects;

·       
Contribute to the proper mechanisms to eliminate
deficiencies in budget management;

·       
Submit financial information for timely
preparation of donor reports;

·       
Prepare advance payments and direct payments for
programme implementation and record them in Atlas.

·       
Provide assistance to offices in the region in
relation to project closure and provide training on a regular basis, in
conjunction with Virtual Global Service Centre Finance Specialists.

Coordinate financial training and communication for the Uganda CO

·       
Monitor the effectiveness of the services of the
finance team on a regular basis to ensure close relationship between Finance
Section and Finance Users in CO and take corrective measures as needed;

·       
Coordinate development projects to ensure
effective finance and communication tools are in place and regularly monitored
for improvements;

·       
Perform the Finance Helpdesk function for CO to
ensure accurate and timely response to issues and advice requested in
conjunction with HQ Finance Field Support Unit;

·       
Support in the implementation of the approved
Training plans (specifically ATLAS and IPSAS) in conjunction with HQ Finance
Field Support Unit and Finance specialist in RO on a recurrent basis to ensure
competency across all Finance Users at CO;

·       
Provide oversight for Finance staff of the CO
and monitor progress and provide guidance and direction to the staff as
necessary to ensure goals and objectives are achieved.

Participate in knowledge management and capacity building

·       
Identify, participate in the development and/or
recommend enhancement/updates/improvement in Atlas financial modules for better
business practices and controls in the CO;

·       
Capture, synthesize and/or codify lessons
learned and best practices in the CO support and financial management and
services. Disseminate to Finance Section HQ to share knowledge and build
capacity;

·       
Contribute to the design of learning tools, best
practices and innovations in financial business operational practices and
management, promote transparency, ease of communications, hosting of financial
documents, and all policies and procedures between all UN Women users of the CO
data.

 




Qualifications, Skills and Experience:

·       
The ideal candidate for the United Nations UN
WOMEN Finance Analyst job must hold a Master’s degree (or equivalent) in
Finance/Accounting. Professionally qualified accountants from an
internationally recognized institute of accountancy will have a distinct advantage.

·       
Successful completion of UN Women’s Accounting
technical test.

·       
Two years’ experience in an accounting-specific
role with in a large international organization preferably in the UN system is
required.

·       
Demonstrated financial experience using an ERP financial
system.

·       
Demonstrated experience in providing financial
and budget support to programmes/projects; Demonstrated experience at
developing detailed financial reports for senior management.

·       
Demonstrated knowledge of IPSAS/IFRS.

·       
Demonstrated experience in supporting more than
one office simultaneously is an asset

·       
Demonstrated financial experience of working in
a regional or multi-country context is an asset;

·       
Experience in the usage of office software
packages (MS Word, Excel, etc.).

·       
Demonstrated experience using an online
web-based management System is an asset

·       
Language Requirements: Fluency in
English is required. Knowledge of the other UN official working language is an
asset.

 

Competencies

Core Values:

·       
Respect for Diversity

·       
Integrity

·       
Professionalism

Core Competencies:

·       
Awareness and Sensitivity Regarding Gender
Issues

·       
Accountability

·       
Creative Problem Solving

·       
Effective Communication

·       
Inclusive Collaboration

·       
Stakeholder Engagement

·       
Leading by Example

Functional Competencies

·       
Good knowledge and expertise in financial
planning and management;

·       
Good knowledge of complex financial rules and
regulations, preferably UN/UN Women Financial Rules and regulations;

·       
Good conceptual/strategic skills and success in
implementing financial re-engineering, management systems development, policy
design, innovation and knowledge product development is an asset;

·       
Good knowledge and experience in the application
of complex financial systems and modules (such as Atlas);

·       
Good knowledge of spreadsheet and database
packages;

·       
Ability to provide advice and support;

·       
Good analytical skills

 

How to Apply:

All suitably qualified candidates are encouraged to apply
online at the link below

 

Click Here

 

Deadline: 6th September 2020

 

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