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Team Leader – Supply Chain NGO Job Opportunities – Danish Refugee Council (DRC)
Job Title: Team Leader
– Supply Chain
Organization: Danish Refugee Council (DRC)
Duty Station: Uganda
Reports to: Area Manager
About US:
The Danish Refugee Council (DRC) is a private, independent,
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
Job Summary: The Supply Chain Team Leader will provide
efficient and effective Procurement and Logistics implementation and smooth
running of departmental operations according to DRC’s internal and donor
procedures, as per the Operations Handbook.
Key Duties and Responsibilities:
Logistics:
·
Lead coordination between the logistics team and
program managers to facilitate effective, efficient, and timely implementation
of DRC logistics procedures according to DRC’s Operations Handbook on
Warehouse, Assets & Inventory, and Fleet Management chapters.
·
Ensure Program Managers and other key program
staff are informed of areas of logistics responsibilities and where cooperation
from other departments is required.
·
Produce logistics reports on a weekly and
monthly basis such as warehouse stock report, fleet utilization report, and
asset lists according to DRC’s internal templates and procedures – ensure that
correct templates are being used and filled out in their entirety, flagging
issues and gaps in documentation to the Area Manager or Country Supply Chain
Manager as required.
·
Conduct spot checks of warehouse, fleet, and
asset management to ensure implementation and documentation is up to date and
produce review reports on areas where improvement is needed.
·
Develop work plans with Logistics staff as
necessary to increase compliance and understanding of DRC procedures.
·
Report all anomalies on documentation to the
Area Manager and Country Supply Chain Manager immediately.
·
Enforce DRC’s Code of Conduct support the Area
Manager with any reporting on issues related to corruption, collusion, and
fraud
Procurement:
·
Establish a rigorous, accountable, and
transparent procurement system, compliant with the DRC Operations Handbook
chapter on Procurement Management, local law, and donor requirements.
·
Advocate with all program teams in the field for
procurement planning, in line with DRC Operations Handbook and Area Performance
Indicators (APIs), this includes leading the process of procurement planning
and convening regular meetings with Program colleagues to provide feedback on
planned purchases, committing to realistic timelines for delivery and
implementation.
·
Supervise all procurement processes and
implement/reinforce a tracking system for all local and central procurement on
behalf of program teams.
·
Responsible for ensuring a weekly Procurement
Tracking Table (PRTT) is updated and accurate, circulated on a weekly basis to
Kampala and all Area Program, Finance, and Supply Chain colleagues.
·
Ensure suppliers are vetted according to DRC
policies and an updated supplier database exists with comments on performance
and contract tracking.
·
Ensure proper accounting, reporting, internal
controls and maintenance/filing of records.
·
Enforce a zero-tolerance policy regarding
corruption and contribute to ensuring complaints are recorded and investigated
appropriately, in line with the DRC Code of Conduct and Accountability
Framework.
·
Coordinate with Country Supply Chain Manager to
ensure that all issues are reported and solutions are realized as the issues
arise
Facilities, Warehouses and Asset Management:
·
Ensure all assets have service/maintenance
records and where necessary that assets are disposed of according to DRC
guidelines and local laws.
·
Provide training and management to Logistics
Assistant with regards to asset management and tracking and ensure
implementation of tracking system is in place at each location.
·
Ensure all DRC assets are registered, tracked,
and maintained in line with DRC asset management policies.
·
Ensure the implementation of regular asset
verification at least on a bi-annual basis.
·
Ensure the inclusion of donor requirements in
asset registers to facilitate correct asset transfer/disposal during project
liquidation.
·
Implement monitoring and evaluation of stock
management systems, including implementation of stock cards and bin cards, as
well as regular tracking of receipt and dispatch of items.
·
Ensure Program staff are informed of roles and
responsibilities of logistics staff, including making recommendations to the
Area Manager regarding approved signatories on standard documentation
(waybills, Release Orders, Goods Received Notes, etc.) as per the DRC
Operations Handbook.
Fleet Management:
·
Ensure appropriate fleet management, in line
with DRC guidelines, through the use and verification of log books, fuel
consumption registers and regular servicing and maintenance.
·
Analyze the DRC vehicle usage to maximize
efficiency and ensure timely program implementation.
·
Inspect all DRC vehicles for registration and
appropriate licensing documents.
·
Track all fleet and produce a consolidated asset
utilization report on a monthly basis for review.
·
Make recommendations to Area Manager and Country
Supply Chain Manager regarding improvements to fleet utilization, vehicle
maintenance, and disposal on at least a monthly basis.
·
Ensure Weekly Movement Plans are implemented and
all KISS movements are coordinated to other Area / Field / Country Offices are
done in accordance with the DRC Fleet Utilization Policy.
Management:
·
Produce work plans for logistics and procurement
staff and train staff on regular updates of work planning and reporting against
SMART objectives.
·
Oversee the performance of the logistics and
procurement team in Adjumani.
·
Based on Grant Opening meetings and requirements
for the Supply Chain departments in Adjumani, make recommendations on staffing
to the Area Manager and support with recruitment as required and requested.
Program Support:
·
Ensure compliance with donor requirements
regarding procurement, inventory, and asset management.
·
Train staff on compliance with internal
reporting requirements and required contributions to donor and other reporting.
·
Support program teams’ and managers’ with
logistics and build program staff capacity.
Qualifications, Skills and Experience:
·
The ideal candidate for the Danish Refugee
Council Supply Chain Team Leader job placement should hold a Bachelor’s Degree
in Business Administration or Supply chain/Logistics Management.
·
At least five years of work experience in
relevant field INGO or other agencies experience in Supply Chain management.
·
Proven ability in the implementation of
large-scale logistics and programs with large-scale procurement requirements.
·
High integrity, pro-active, stable, robust
character and a good team-player
·
Highly motivated, results-oriented, and with
well-developed problem-solving skills.
·
Ability to cope with heavy workloads and to work
under pressure to meet tight deadlines.
·
Excellent communication skills
·
Excellent analytical and negotiation skills.
·
Proven commitment to accountability practices.
·
Proven ability to prioritize tasks, meet
deadlines, and work with limited supervision
·
Knowledge of computers: word processing,
database management packages
·
Languages: Fluency in English. Fluency
in local languages would be an asset.
How to Apply:
All Interested candidates who meet the required
qualifications and experience please submit updated CV and cover letter
explaining their motivation and why they are suited for the post.
Deadline: 8th September 2020
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