Senior Procurement Manager USAID Project Careers – Education Development Center (EDC)


Job Title:        Senior Procurement Manager

Education Development Center (EDC)

Duty Station:
Kampala, Uganda


About US:

Development Center (EDC) is a global nonprofit that advances lasting solutions
to improve education, promote health, and expand economic opportunity, with a
focus on vulnerable and under-served populations.  Since 1958, we have been a leader in
designing, implementing, and evaluating powerful and innovative programs in
more than 80 countries around the world.


About USAID Project:

The goal of the
five-year, USAID-funded Integrated Child and Youth Development (ICYD) Activity
is for Ugandan children and youth, especially the most vulnerable, to receive
the support and services necessary to lead resilient, healthy, and productive
lives. The ICYD Activity is expected to achieve the following:


Job Summary:  The Senior Procurement Manager will manage
project procurement and ensure compliance with USAID regulations and EDC policy
and procedures in support of project activities at the ICYD project
headquarters and 6 zonal offices.  Duties
will include the supervision of the day-to-day procurement functions with
particular focus on complex, high-value and critical programmatic procurements
such as print materials.  S/he will
maintain a procurement process that is transparent, responsive and efficient in
delivering goods and services on-time and within budget.  The Senior Procurement Manager will supervise
a procurement assistant and report to the Operations Director. This is a
full-time position based in Kampala, Uganda


Key Duties and Responsibilities: The Senior Procurement Manager
responsibilities will include, but are not limited to:

  • In coordination with the Operations Director, ensure that
    procurement practices are in compliance with the project’s Policy and
    Procedures Manual and USAID rules and regulations;
  • Manage the overall day-to-day procurement process.  Prepare requests for quotations and
    proposals, conduct bid evaluation, prepare price analysis, and conduct due
    diligence (reference checks and site visits) and draft purchase orders in
    support of the procurement of goods and services for the project;
  • Assist in preparing the annual procurement plan with support from
    the COP/DCOP, operations, finance, and technical staff;
  • Work closely with the project technical teams and provide
    procurement guidance and assistance to trainings, events and activities
    that will require the rental of venues or hotels, catering services,
    transportation services and procurement of stationery and supplies;
  • Manage a procurement filing system and ensure that the minimum documentation
    referenced in the procurement threshold table is in each procurement file;
  • Ensure that all vendors meet the terms and conditions of the
    purchase order/contract through active contract management.  This includes written communication with
    the vendor to ensure on-time delivery, and that goods and services meet
    the specifications and are of the quality and quantity requested;
  • Review invoice payments from vendors and compare to the terms of the
    purchase order or contract to ensure vendor invoices are accurate before
    submitting for payment;
  • Coordinate market research in Uganda to verify availability and
    pricing for goods and services required by the project;
  • Support project budget revisions by providing estimated pricing for
    goods and services; and
  • Supervise the Procurement Assistant and provide on the job training
    in procurement functions and extend support to the project zone offices;
  • Actively participate in Collaborative, Learning and Adapting (CLA)
    processes in place within the project.


Qualifications, Skills and Experience: 

  • The applicant must hold a Master’s degree in a field relevant to
    Business Administration, Accounting, Social Sciences, or another related
  • A minimum of 8 years of procurement management experience in Uganda
    including with USAID funded programs;
  • Experience in competitive procurement of goods and services required
    (experience in the administration of subcontracts and purchase orders
    strongly preferred);
  • Knowledge or drafting and tracking an annual procurement plan;
  • Proven experience in maintaining a file system for procurements and
    ensure that the minimum documentation referenced in the procurement
    threshold is in each procurement file and fully compliant to USAID
  • Detail-oriented and organized;
  • Experience using computers and software at work and proficiency with
    MS Word and MS Excel is desired;
  • Ability to work hands-on, independently, and within team in
    difficult work environment;
  • Willingness to travel frequently to provinces and districts covered
    by the project.
  • Language: Fluency
    in English is required.


How to Apply:

All candidates
should apply online at the link below.




Deadline: 24th September 2020


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