Senior Finance Officer Jobs – Mott MacDonald

 

Job Title:  Senior Finance
Officer

Organisation: Mott
MacDonald

Duty Station:
Kampala, Uganda

 

About US:

 Mott MacDonald
is a leading, employee-owned global management, engineering and development
consultancy with £1 billion revenue and more than 14,000 staff working in 140
countries for both the public and private sectors. Our International
Development Services Unit, IDS, operates portfolios within the international
development sectors of Environment, Climate, Water, Roads, Rural & Urban
Development, Education, Health, Social and Economic Development in over 40
countries. Together we implement and manage projects in developing countries
and emerging economies around the world, supporting national governments and
municipalities in policy, planning, project design and delivery. We are
committed to support the United Nations Sustainable Development Goals and to
provide our expertise to improve the lives of people in need.

 

Job Summary:  The Senior Finance Officer will be overall
responsible for: Providing support to the Programme Manager in recording and
retrieving financial details of the company, including maintaining financial records,
processing payments, cash handling and reporting.

 

Key Duties and Responsibilities: 

Project Monitoring
& Reporting

  • Work closely with technical teams to ensure that project performance
    monitoring mechanisms provide timely and accurate data, allowing
    output-based reporting and payment linked to milestones.
  • Monitor expenditure and advise the Senior Management team of
    potential issues with regards to forecasting, disbursement, or accounting.
  • Ensure good quality donor financial reports that adequately meet
    their reporting requirements.
  • Monitor budgets: ensure orders and invoices are within budget before
    processing payments.
  • Preparation of donor and any other Adhoc reports by 5th of every
    month
  • Preparation of WIP schedules/IET invoices by 5th of every month
  • Provide support to the programme Manager to produce forecasts and
    budgets for work activities based on the estimates on the Rolling Work
    Plan (RWP). This includes collating activity costing and providing support
    for preparation of the working estimates.
  • Ensure that timely, accurate, and appropriate information is
    available to the programme management team.
  • Carry out any other duties as may be required for delivery of the
    programme.

Cash Management

  • Ensuring that there are clear controls to mitigate any risks around
    cash
  • Ensure accuracy of Mobile money transactions, proper
    accountability/documentation to enable processing.
  • Responsible for petty cash management and ensuring regular
    reconciliation of cash balance for review. Accountable for cash count and
    reporting on cash count exercise to the management.
  • Compile Weekly/monthly cash reports to the MMU finance
    manager/Project manager every Tuesday/7th of the following month for
    consolidation
  • Responsible for accuracy of site returns from both the regions as well
    as the project office in Kampala.
  • Ensure records are available for regular checking and are up to date
    on a weekly basis by the project manager/Finance Manager
  • Ensure timely payment and disbursement of cash payments e.g. per
    diems, fuel etc.
  • To produce reconciliation of payment and supporting document for
    appropriate retirement.
  • Prepare monthly cash flow forecast statements by the 7th of the
    following month to the project manager/finance manager.
  • Monitor, at least weekly, the available funds and ensure adequate
    funds are available to meet operational needs.

Account Payable

  • Produce weekly/monthly expenditure reconciliations of programme
    expenditure and draft invoices for the clients as well as maintaining up
    to date billing control sheets to the programme manager/finance manager
    every Monday/7th of the following month.
  • Working closely with the Procurement team, follow procedures to
    ensure financial probity and value for money in the procurement, use and
    maintenance of physical assets and the purchase and use of services.
  • Checking and ensuring that all payment vouchers meet the minimum
    audit requirement by checking for approvals and necessary supporting
    documentations.
  • Ensure accurate, weekly payment lists are compiled and sent to the
    finance manager every Monday for consolidationPMD
  • Continuously monitor all transactions posted on PMD to ensure
    accuracy
  • Assist the project manager on monthly system reconciliations
  • Attend monthly project control meetings and respond to any queries

Regional Offices

  • Liaise with counterparts in the regional offices and ensure timely
    submission of financial reports by the regions under the management of the
    Senior Finance Officer

Audits

  • Work with country finance team in the preparation and the subsequent
    activities for external e.g. client, and internal audits, as and when
    required Subgrantee Management

 




Qualifications, Skills and Experience: 

  • The applicant must hold a Bachelor’s in accounting and finance or
    related field
  • Previous work experience in managing the finances of complex programmes
  • Understanding the concepts of due diligence, value for money and
    ethics and transparency
  • Excellent written and spoken English
  • A good communicator with strong relationship building skills,
    reliable and a team player
  • Demonstrable ability to deliver to deadlines
  • Pro-activity to raise issues with management and resolve identified
    problems
  • Ability to undertake periodic travel to provincial/district offices
    (if required).
  • Advanced Excel skills
  • Experience with an ERP (SAP, Oracle, Lawson, Deltek) would be
    beneficial.
  • Experience in managing donor funded projects/programmes would be an
    advantage

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 28th September 2020

 

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