The Ugandan Jobline

Job Title:  Senior Finance
Officer

Organisation: Mott
MacDonald

Duty Station:
Kampala, Uganda

About US:

 Mott MacDonald
is a leading, employee-owned global management, engineering and development
consultancy with £1 billion revenue and more than 14,000 staff working in 140
countries for both the public and private sectors. Our International
Development Services Unit, IDS, operates portfolios within the international
development sectors of Environment, Climate, Water, Roads, Rural & Urban
Development, Education, Health, Social and Economic Development in over 40
countries. Together we implement and manage projects in developing countries
and emerging economies around the world, supporting national governments and
municipalities in policy, planning, project design and delivery. We are
committed to support the United Nations Sustainable Development Goals and to
provide our expertise to improve the lives of people in need.

Job Summary:  The Senior Finance Officer will be overall
responsible for: Providing support to the Programme Manager in recording and
retrieving financial details of the company, including maintaining financial records,
processing payments, cash handling and reporting.

Key Duties and Responsibilities: 

Project Monitoring
& Reporting

• Work closely with technical teams to ensure that project performance
  monitoring mechanisms provide timely and accurate data, allowing
  output-based reporting and payment linked to milestones.
• Monitor expenditure and advise the Senior Management team of
  potential issues with regards to forecasting, disbursement, or accounting.
• Ensure good quality donor financial reports that adequately meet
  their reporting requirements.
• Monitor budgets: ensure orders and invoices are within budget before
  processing payments.
• Preparation of donor and any other Adhoc reports by 5th of every
  month
• Preparation of WIP schedules/IET invoices by 5th of every month
• Provide support to the programme Manager to produce forecasts and
  budgets for work activities based on the estimates on the Rolling Work
  Plan (RWP). This includes collating activity costing and providing support
  for preparation of the working estimates.
• Ensure that timely, accurate, and appropriate information is
  available to the programme management team.
• Carry out any other duties as may be required for delivery of the
  programme.

Cash Management

• Ensuring that there are clear controls to mitigate any risks around
  cash
• Ensure accuracy of Mobile money transactions, proper
  accountability/documentation to enable processing.
• Responsible for petty cash management and ensuring regular
  reconciliation of cash balance for review. Accountable for cash count and
  reporting on cash count exercise to the management.
• Compile Weekly/monthly cash reports to the MMU finance
  manager/Project manager every Tuesday/7th of the following month for
  consolidation
• Responsible for accuracy of site returns from both the regions as well
  as the project office in Kampala.
• Ensure records are available for regular checking and are up to date
  on a weekly basis by the project manager/Finance Manager
• Ensure timely payment and disbursement of cash payments e.g. per
  diems, fuel etc.
• To produce reconciliation of payment and supporting document for
  appropriate retirement.
• Prepare monthly cash flow forecast statements by the 7th of the
  following month to the project manager/finance manager.
• Monitor, at least weekly, the available funds and ensure adequate
  funds are available to meet operational needs.

Account Payable

• Produce weekly/monthly expenditure reconciliations of programme
  expenditure and draft invoices for the clients as well as maintaining up
  to date billing control sheets to the programme manager/finance manager
  every Monday/7th of the following month.
• Working closely with the Procurement team, follow procedures to
  ensure financial probity and value for money in the procurement, use and
  maintenance of physical assets and the purchase and use of services.
• Checking and ensuring that all payment vouchers meet the minimum
  audit requirement by checking for approvals and necessary supporting
  documentations.
• Ensure accurate, weekly payment lists are compiled and sent to the
  finance manager every Monday for consolidationPMD
• Continuously monitor all transactions posted on PMD to ensure
  accuracy
• Assist the project manager on monthly system reconciliations
• Attend monthly project control meetings and respond to any queries

Regional Offices

• Liaise with counterparts in the regional offices and ensure timely
  submission of financial reports by the regions under the management of the
  Senior Finance Officer

Audits

• Work with country finance team in the preparation and the subsequent
  activities for external e.g. client, and internal audits, as and when
  required Subgrantee Management

Qualifications, Skills and Experience: 

• The applicant must hold a Bachelor’s in accounting and finance or
  related field
• Previous work experience in managing the finances of complex programmes
• Understanding the concepts of due diligence, value for money and
  ethics and transparency
• Excellent written and spoken English
• A good communicator with strong relationship building skills,
  reliable and a team player
• Demonstrable ability to deliver to deadlines
• Pro-activity to raise issues with management and resolve identified
  problems
• Ability to undertake periodic travel to provincial/district offices
  (if required).
• Advanced Excel skills
• Experience with an ERP (SAP, Oracle, Lawson, Deltek) would be
  beneficial.
• Experience in managing donor funded projects/programmes would be an
  advantage

How to Apply:

All candidates
should apply online at the link below.

Click
Here

Deadline: 28^th September 2020

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