Operations Director USAID Project Careers – Education Development Center (EDC)

 

Job Title:        Operations Director

Organization:
Education Development Center (EDC)

Duty Station:
Kampala, Uganda

 

About US:

Education
Development Center (EDC) is a global nonprofit that advances lasting solutions
to improve education, promote health, and expand economic opportunity, with a
focus on vulnerable and under-served populations.  Since 1958, we have been a leader in
designing, implementing, and evaluating powerful and innovative programs in
more than 80 countries around the world.

 

About USAID Project:

The goal of the
five-year, USAID-funded Integrated Child and Youth Development (ICYD) Activity
is for Ugandan children and youth, especially the most vulnerable, to receive
the support and services necessary to lead resilient, healthy, and productive
lives. The ICYD Activity is expected to achieve the following:

 

Job Summary:  The Operations Director will work under the
direction and guidance of the Deputy Chief of Party, Administration, Finance
and Operations and with technical team leads to provide the full range of
administrative and operations functions in compliance with EDC and donor rules
regulations.  These functions will
support the ICYD project headquarters in Kampala and 6 zonal offices spread
throughout the country. S/he will supervise the Senior Procurement Manager,
Logistics Manager, IT Manager and the Subcontracts and Procurement Officer and
ensure that their respective departments meet all their obligations.   S/he will ensure that contract management,
security and safety are carried out effectively and efficiently in full
compliance with project, EDC, and USAID policies.  The Operations Director will report to the
Deputy Chief of Party Administration, Finance and Operations. This is a
full-time position based in Kampala, Uganda.

 

Key Duties and Responsibilities: The Operations Director will undertake, but
not be limited to, the following essential functions:

Team Leadership

  • Participate in regular planning activities with the technical leads
    for seamless administrative and logistical support;  
  • Establish and enforce operational procedures that comply with EDC
    policies and USAID regulations rooted in effective management practice
    under the guidance of the DCOP and EDC Home Office support staff;
  • Provide clear guidance to all staff members on all operations
    policies and procedures; 
  • Conduct reviews and assessments of field office procedures and
    procurement documentation as directed;
  • Monitor, identify and address areas of risk and operational
    inefficiencies across the project and develop operations performance
    improvement plans as needed;
  • Demonstrate a high level of professionalism when dealing with
    sensitive and confidential documents and issues, and with co-workers and
    EDC partners;
  • Actively participate in Collaborative, Learning and Adapting (CLA)
    processes in place within the project;
  • Provide support to other special initiatives and needs as they
    arise.

Procurement and
Contracts:
Supervise the Senior
Procurement Manager to

  • Facilitate procurement planning both at Kampala and zonal offices to
    ensure coordinated support for program and office operations activities;
  • Ensure that all procurements are carried out in coordination with
    the relevant program or operations technical leads;
  • Ensure that all procurements are cost effective and compliant with
    EDC and USAID rules, regulations, policies and procedures;
  • Oversee status of vendor contracts, ensuring timely payment and
    follow up on contracted tasks.  

Logistics Supervise the Logistics Manager to

  • Ensure all assets are properly inventoried and that inventory
    records are always up to date and in compliance with EDC internal
    regulations and USAID requirements;
  • Ensure efficient fleet management and maintenance;
  • Ensure the clearance of equipment from customs, including but not
    limited to IT equipment, vehicles, and Teaching and Learning Materials
    (TLMs);
  • Coordinate planning efforts for Teaching and Learning Materials
    (TLMs) and IT equipment distribution with support from zonal teams;
  • Ensure proper and efficient coordination and management of logistics
    for project trainings and workshops.

Subcontract
Management
Supervise the
Subcontract Manager to

  • Establish effective and efficient subcontract management systems;
  • Manage grant proposal reviews, award and grant implementation
    processes, in compliance with the EDC Grants Manual;
  • Provide subcontract and procurement support for WEI/Bantwana OVC
    program, ensuring the highest degree of integrity across the ICDY Activity
    programs and with Primary Local Partners (PLP).

IT Management

  • Ensure smooth and efficient IT systems and services for all staff.

Safety and Security
Management

  • As the security focal person, coordinate with all project zonal
    offices, other USAID-supported projects, relevant non-government
    organizations, and/or law-enforcement agencies to gather information and
    updates on current security situation in project sites, as appropriate;
  • In coordination with the DCOP Administration, Operations and Finance
    provide guidance to all staff and disseminate advisories on routine safety
    and security precautions.

 




Qualifications, Skills and Experience: 

  • The applicant must hold a Master’s degree in a field relevant to
    Business Administration, Accounting, Social Sciences, or another related
    field.
  • A minimum of 10 years of Operations experience in a managerial
    capacity preferably with an international USAID funded project;
  • Familiarity with USAID regulations;
  • Participation in regular planning activities with technical team for
    seamless administrative and logistical support;
  • Proven ability to Identify and address areas of risk and operational
    inefficiencies through the development of performance improvement plans
    for office operational procedures;
  • Knowledge in preparing effective presentations and reports;
  • Proven ability to work collaboratively with a diverse team of
    professionals;
  • Ability to manage multiple, time-sensitive tasks professionally and
    with high quality;
  • Excellent written and oral communication skills;
  • Proficiency in MS Office Suite applications;
  • Must be able to work within a cross cultural setting, negotiate
    diplomatically, and function well under pressure;
  • Ability to work hands-on, independently, and within team in
    difficult work environment;
  • Willingness to travel to provinces covered by the project.
  • Language: Fluency in English is required.

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 24th September 2020

 

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