The Ugandan Jobline

Job Title:        Office Administrator

Organization:
Ministry of Agriculture, Animal Industry and Fisheries

Project Name:
National Oil Palm Project (NOPP)

Duty Station:
Uganda

Reports to:
Hub Manager

About US:

The Government of
Uganda (GoU) has received a loan from the International Fund for Agricultural
Development (IFAD) towards financing a ten-year National Oil Palm Project
(NOPP). The project is being implemented by the Ministry of Agriculture Animal
Industry and Fisheries (MAAIF) as the Lead Project Agency, in partnership with
other agencies, private sector and farmer Organisations.

Job Summary: The
Office Administrator will provide administrative support to the Hub. Duties and
responsibilities of the Office Administrator will include general clerical to
organisation based work, reception to organisation clients.

Key Duties and Responsibilities: 

• Manage the front office and receive the organisation’s clients.
• Perform general clerical duties to include: photocopying, faxing,
  mailing (sign for and distribute courier packages), filing, compiling,
  transcribing and making project meeting appointments with relevant
  stakeholders.
• File and retrieve organizational documents, records and reports, and
  maintain hard copy and electronic filing system for the organisation.
• Maintain and distribute organisation staff weekly travel schedules.
• Organize and manage the Hub Manager’s calendar, and interaction with
  PMU, MAAIF, and other key stake holders
• Open, sort and distribute incoming correspondence, including faxes
  and email.
• In liaison with the PMU Communications Officer, assist in special
  events, commissioning of works, product launch, and annual review
  workshops etc.
• Oversee all aspects of general office coordination
• Carry out other duties as may be assigned by the Hub Manager.

Qualifications, Skills and Experience: 

• The ideal candidate must hold a Diploma in Secretarial and
  Administration Studies or a related field.
• A minimum of five years of experience in general office
  responsibilities and procedures.
• Knowledge of principles and practices of organization, planning,
  records management and general administration.
• Ability to operate standard office equipment, including but not
  limited to, computers, telephone systems, calculators, copiers and
  facsimile machines.
• Computer literacy in Microsoft word, excel, power point, email and
  internet applications
• Ability to follow oral and written instructions.
• Be a Ugandan citizen with a National Identification card
• Have general knowledge of project and business management with
  emphasis on work planning, budgeting and reporting;
• Be computer literate and well versed in the use of word, excel and
  internet;
• Be self-motivated and have the ability to take initiative and work
  with minimal supervision to meet deadlines;
• Be fluent in English – written and oral and demonstrate excellent
  report writing skills;
• Possess advanced advocacy, communication and negotiation skills and
  ability to work as a team member;
• Be conversant with rural development strategies and gender equity;
• Have a working knowledge of GOU policies, operations and reforms;

How to Apply:

All candidates
should send their written applications with copies of academic credentials,
testimonials and detailed Curriculum Vitae (CV) indicating contact details of
three (03) referees should be addressed to the Permanent Secretary, Ministry of
Agriculture, Animal Industry and Fisheries, and hand delivered to the Ministry
Registry located at Plot No.14 Lugard Road Entebbe P.O. Box 102 Entebbe. Uganda

NB:
Only shortlisted candidates will be contacted

Deadline: Monday 12th October, 2020 by 4.00pm

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