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Job Title:    
Finance and Administrative Assistant (No Experience Job Opportunities)

Organisation: DVIC Investments Ltd

Duty Station: Seguku, Entebbe Road, Uganda

Reports to: Head Investments

About US:

Deep Voice
Investment Club is a member owned entity with various savings and credit scheme
exclusively for her members. DVIC investments Ltd is a company limited by
shares and incorporated in Uganda and it is the investment arm of Deep voice
investment club. The company has business interests in real estate; trade in
Agro-produce; Agricultural enterprises, among others.

Job Summary:  The Finance and Administrative Assistant will
provide secretarial and administrative services / support to the club leadership
and company directors

Key Duties and Responsibilities:  

Finance Roles

·       
Assist
the Chief Finance Officer (CFO) of the club in the maintenance of members’
financial records.

·       
Prepare,
verify, and process invoices for sales or services rendered

·       
Enter
data on invoices; ensure proper coding on documents

·       
Collect
on accounts by sending invoice reminders and communication with customers and
members via phone, email, fax or mail

·       
Post
customer payments by recording cash, cheques, and credit card transactions and
entering them into the general ledger or accounting software

·       
Prepare
cash and cheque payments for bank; totaling and recording the deposit amounts,
filling out deposit slips and bundling the funds and slips; making deposits at
the bank

·       
Reconcile
the accounts receivable ledger to ensure that all payments are accounted for
and properly posted by the 8th day of the month

·       
Reconcile
Bank statements by the 8th day of the month

·       
Be the
focal point for petty cash approvals and replenishment processing.

·       
Resolve
valid or authorized deductions by entering adjusting entries

·       
Resolve
invalid or unauthorized deductions by following pending deductions procedures

·       
Resolve
collections by examining customer/member payment plans, payment history, credit
line; in consultation with the CFO

·       
Process
monthly payroll for approval by the CFO by the 25th day of the month

·       
Generate
monthly, quarterly or annual reports detailing paid and unpaid invoices and
other accounts receivable activity

·       
Prepare
for review by the CFO monthly PAYE, NSSF and VAT returns by the 5th day of the
month and ensure returns are filled by the 10th day of the month.

·       
Protect
organization’s value by keeping information confidential

·       
Update
job knowledge by participating in educational opportunities

Administrative
Roles

·       
Carry
out general secretarial duties including minute taking, and circulating/follow
up on relevant action.

·       
Organize
and maintain the office diary of schedules and arrange for meetings.

·       
Maintain
oral communication with the company’s clients, members of the company and other
stakeholders when requested and authorized by the responsible officer.

·       
Maintain
filing systems for incoming and out-going mails of both confidential and
routine correspondence.

·       
Tasked
with maintaining proper storage and safety of Administrative files to ensure
that documents are rightly arranged filed and are without errors.

·       
Draft
correspondence as required by the supervisor.

·       
Perform
any other official duties assigned by the Supervisor.

·       
Assist
the committee of Deep Voice Investment Club and Directors of DVIC Investments
Limited in marketing activities.

·       
Any
other activities assigned by the supervisor.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the Finance and Administrative Assistant job placement
should preferably hold a Bachelor’s Degree in Commerce, Business
Administration, Accounting, Banking and Finance, from a recognized Institution
OR a Diploma in any related field from a recognized institution.

·       
Good
Office Management skills, Proficiency in Microsoft Office Applications.

·       
Excellent
command of both written and spoken English with good interpersonal skills.

·       
Excellent
People Skills

·       
Self-driven

·       
Excellent
communication, analytical, organizational and technical skills

·       
Ability
to work with minimum supervision.

·       
Confidentiality,
interpersonal skills and integrity.

How to Apply:

All suitably
qualified and interested candidates are encouraged to send a cover letter,
copies of your academic qualifications together with your Curriculum Vitae (CV)
indicating three (3) referees of whom one (1) should be your current or most
recent employer electronically to the e-mail address: dvicinvestments@gmail.com
. Your application should be addressed to the Head – Administration, Deep Voice
investment club.

Deadline: 17^th September 2020

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