No Experience Administrative Assistant NGO Jobs – Infectious Diseases Institute (IDI)


Job Title:    Administrative Assistant

Organization: Infectious
Diseases Institute (IDI)

Duty Station:
Kampala, Uganda

Vacancy Code: AA-X003

Reports to:
Project Coordinator


About US:

The Infectious
Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission
is to strengthen health systems in Africa, with strong emphasis on infectious
diseases, through research and capacity development. IDI has six operational
areas through which it works to achieve its mission: Prevention, Care and
Treatment; Training, Research, Laboratory services (including the CAP-certified
IDI Core Lab & Translational Lab), Global Health Security and Health
System Strengthening.


Key Duties and Responsibilities: 

  • The project administrator will assist in duties related to the TB
    REACH funded project.
  • Assists coordinators with implementation of project-planning and
  • Assist the coordinators in developing work plans for the project
  • Assist the coordinators coordinate any project related trainings
  • Assist the coordinators organise and coordinate meetings with
    stakeholders and partners both in country and internationally
  • Write minutes for meetings
  • Ensure timely submission of reports
  • Coordinate re-imbursements and payments for the project in-line with
    financial guidelines
  • Assist the coordinators liaise with procurement to ensure timely
    requisition of supplies for the project
  • Prepare quarterly reports as per the funders guidelines
  • Any other duties assigned by the coordinators or principal


Qualifications, Skills and Experience: 

  • The ideal candidate must hold a Degree in health administration,
    health service management, project management, public health or any
    related course :
  • Previous experience in TB or TB/HIV related project management is
    desirable :
  • Excellent interpersonal and communications skills;
  • Should be fluent in oral and written English.
  • Should be a highly motivated person and should be able to work under
    a high workload;
  • Competent in the use of standard office software;
  • Ability to work in a team but also work independently.
  • Ability to speak local language
  • Flexibility to work long hours, which may occasionally extend beyond
    normal working hours in order to complete critical tasks.
  • Proven knowledge in report writing and good written communication
    skills :
  • Knowledge in project management and administration


How to Apply:

All Candidates that
meet the above criteria and have what it takes to excel in these positions
should send their CVs, including details of email address, present position,
current remuneration, Certificate/testimonials and address of three (3)
Referees plus telephone contact to the stipulated email address . Email your
application and CV to


The Senior Human
Resource Manager

Infectious Diseases
Institute — IDI Knowledge Centre, Makerere University Main Campus

College of Health
Sciences, Makerere University

P.O. Box 22418,
Kampala, Uganda


Key Notes:

  • IDI is an equal opportunity employer and does not charge a
    recruitment fee or any other fees at any stage of the recruitment process.
  • Internal candidates who meet the required specifications and have
    worked with IDI for a period of at least one year will be given priority.
  • Make sure that your application letter, CV and certificates are
    attached as one document.
  • Indicate the Vacancy Code as the subject line of your email.
  • Please note that if you DO NOT indicate the vacancy code as
    instructed above, your application will not be considered.
  • Any form of canvassing will lead to automatic disqualification.
  • Only shortlisted candidates will be contacted


Deadline: 20th September 2020


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