Fresher Supply Chain Officer US NGO Job Opportunities – International Rescue Committee (IRC)

 

Job Title:        Supply Chain Officer

Organization: International
Rescue Committee

Duty Station:
Kampala, Uganda

Reports to: Transport
Manager 

 

About US:

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.

 

Job Summary:  Reporting to Transport Manager, the Supply
Chain Officer is responsible for the efficient coordination and management of
all assets and warehousing inventory management functions for IRC’s office in
Kampala

 

Key Duties and Responsibilities: 

Warehouse

·        
Understand,
implement and/or maintain standard IRC inventory management policies and
procedures.

·        
Train
warehouse staff as required.

·        
Manage
and document the receipt, handling, storage, release and reporting of goods
through the IRC warehouse(s).

·        
Advise
the Supply Chain Manager of potential inventory shortages

·        
Manage
casual laborers in the warehouse.

·        
Ensure
the maintenance of warehouse building(s), fittings and equipment.

·        
Implement
and ensure clear safety procedures.

·        
Implement
and ensure clear loading/unloading procedures, correct stacking and turnover
(FIFO) procedures.

·        
Advise
the Supply Chain Manager of warehouse-specific issues or improvements

·        
Maintain
the Warehouse activity book recording all out going and incoming receipts and
activities.

·        
Update
as per IRC requirements, the Asset register, Asset inventory list and
expendable store inventory list and produce monthly reports.

Goods Reception and
Transport

·        
Assist
in receiving all supplies.

·        
Keep an
accurate and up-to-date record of the store contents and inward and outward
movement of goods in the warehouse register or stock cards.

·        
Responsible
for arranging and overseeing the air transportation of goods in accordance with
IRC procedures.

·        
Prioritize
dispatch needs in conjunction with program.

·        
Prioritize
air road transport in coordination with the program department and field sites.

·        
Where
necessary organize or carry out the transportation of goods to the carrier
premises for onward road shipment.

·        
Supervise
truck loading and documentation follow up.

Warehousing and
Inventory

·        
Monitor
security of IRC’s storage and supplies.

·        
Receive
completed store’s request forms and prepare the goods for issuance.  

·        
Ensure
goods, equipment are signed for received on the request form (office
expendables) or waybill (all other items).

·        
Prepare
a monthly report for the expendables store outlining all stock movements and
remaining balances.

·        
On a
monthly basis, work with the Supply Chain Manager to reconcile the Warehouse
register in the Asset tracking sheet and equipment issuance forms.

·        
Update
the stock record cards regularly.

·        
Conduct
routine inventory inspection and submit report to the Supply Chain Manager in a
timely manner.

Asset Management

·        
Guide the
Supply Chain Manager of asset-specific issues or improvements

·        
Update
as per IRC requirements, the Asset register, Asset inventory list and
expendable store inventory list and produce monthly reports.

·        
Monitor
security of IRC’s assets and supplies.

·        
Receive
completed store’s request forms and prepare the assets for issuance.  

·        
Ensure
assets are signed for received on the Equipment issue and receipt form

·        
On a
monthly basis, work with the Supply Chain Coordinator to reconcile the asset
register and asset tracking sheet and equipment issuance forms.

·        
Update
the asset register regularly.

·        
Conduct
routine asset inspection and submit report to the Supply Chain Manager in a
timely manner.

·        
Follow
up on the delivery of customs documents filing.

·        
Keep an
accurate and up-to-date record of asset inward and outward movement in the
Asset register

Customs Document

·        
Facilitate
all customs issues on air shipments.

·        
Supervise
customs document follow-up and filing.

 




Qualifications, Skills and Experience: 

·        
The applicant
for the International Rescue Committee Supply Chain Officer job placement must
hold a Bachelor’s degree in Procurement, Supply Chain, Logistics or related
field.

·        
At least
two years of work experience in a warehouse supervisory capacity

·        
Knowledge
of generic procurement procedures and practices (IRC or NGO experience
advantageous).

·        
Familiarity
with major donor and local regulations/laws advantageous.

·        
Three
years’ work experience in procurement.

·        
Holder
of a valid driving license

·        
Competent
in spoken and written English

·        
Good
mathematical skills.

·        
Competent
use of PC especially spreadsheets.

·        
Knowledge
of generic warehouse management systems and forms

·        
Competent
in spoken and written English

·        
Good
mathematical skills.

·        
Competent
use of pc especially spreadsheets (format/sort/filter).

 

Please note: This
position is open only to Ugandan nationals.

How to Apply:

All suitably
qualified and interested candidates are encouraged to apply online at the link
below.

 

Click
Here

 

The IRC and IRC
workers must adhere to the values and principles outlined in IRC Way –
Standards for Professional Conduct.  These are Integrity, Service, and
Accountability.  In accordance with these values, the IRC operates and
enforces policies on Beneficiary Protection from Exploitation and Abuse, Child
Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and
Anti-Retaliation.

 

Deadline: 28th September 2020

 

For more of the
latest jobs, please visit http://www.theugandanjobline.com
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