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Job Title:    Finance Officer

Organization: 
The International Union Against Tuberculosis and Lung Disease (The Union)

Duty Station:
Kampala, Uganda

 

About US:

The International
Union Against Tuberculosis and Lung Disease (The Union) is an international
scientific organization headquartered in Paris, France, with region and country
offices in the Africa, Asia Pacific, Europe, Latin America and South-East Asia
regions. The focus of our work is on tuberculosis and lung disease, as well as
related challenges such as HIV and tobacco control, with emphasis on their
impact in low-and middle-income countries.

 

Job Summary:  The Finance Officer will serve as the key
focal point for financial and administrative requirements of The Union’s work
in Uganda. On a day to day basis, he will report to and work closely with the
Country Director and the Finance Controller

 

Key Duties and
Responsibilities: 

Finance and Accounting

·       Advise the HQ finance and HQ and in country
program teams regarding established National accounting procedures and their
implementation.

·       Lead the coordination of local bank accounts,
including cash withdrawals, payroll coordination and general oversight.

·       Establish forecast and budget for the
following year for the office and be responsible for monthly follow up analysis
with the Country Director and the Finance controller.

·       Responsible to alert the Country Director and
the Finance controller on over or under spending, and seek corrective actions
when required.

·       Ensure compliance of donors’ regulations at
country level in collaboration with the Project Officer.

·       Plan monthly expenditures together with the
Country Director as well as the Project Officer and prepare the monthly request
for funds to be submitted to HQ.

·       Manage day to day processing of payments and
approvals for activities and other office requirements.

·       Produce monthly accounts and monthly
reporting to headquarters

·       Maintain inventories of all fixed assets and
equipment and share an updated annual report to HQ.

·       Manage the cash flow (national bank accounts
and cash management) according to program needs and safety constraints.

·       Maintain a risk register for the Uganda
Office.

Payroll / Invoices

·       Review the monthly payroll breakdown and
ensure precise recording of entries related to staff remuneration and benefits.

·       Plan monthly expenditures together with the
Country Director as well as the Project Officer and prepare the monthly request
for funds to be submitted to HQ.

·       Manage day to day processing of payments and
approvals for activities and other office requirements.

·       Produce monthly accounts and monthly
reporting to headquarters.

·       Maintain inventories of all fixed assets and
equipment and share an updated annual report to HQ.

·       Manage the cash flow (national bank accounts
and cash management) according to program needs and safety constraints.

·       Maintain a risk register for the Uganda
Office.

Payroll / Invoices

·       Review the monthly payroll breakdown and
ensure precise recording of entries related to staff remuneration and benefits.

·       Ensure that all invoices are paid against
supporting documents, including price quotes, purchase orders and shipping receipts.

·       Coordinate the payment of salaries (salary
sheet, cash management, bank account payments) to national

Staff Supervision

·       Provide training for field program staff and
volunteers on basic accounting and documentation in order to adhere to local country
office requirements and assists with budget preparation for their annual
activity proposals.

Donors and Stakeholders

·       Organise the annual audit of the office and
support the dedicated project audits in collaboration with the Project Officer.

·       Monthly follow-up the local allocation of
expenditures to donor’s budget lines and guarantees respect of donor’s
guidelines in terms of budget management in collaboration with the Project
Officer.

·       Prepare and takes part in the meetings with
donors and partners when requested.

Business Development

·       Support the program team and the Country
Director in drafting proposals to donors

·       Take part to meetings with partners within
the country and potential donors

Other

·       Provide training for field program staff and volunteers
on basic accounting and documentation in order to adhere to local country
office requirements and assists with budget preparation for their annual
activity proposals.

·       Other duties as required including due
diligence, HR related issues, legal, IT and administrative aspects, internal ad
hoc developments, etc…

 

Qualifications, Skills
and Experience:

·       The applicant must hold a Master’s degree in
finance (or equivalent)

·       At least eight years of working experience in
management of projects/programs and financial management especially in public
health programs (preference ✓TB control, HIV
control…)

·       Proven knowledge of international accounting
and financial reviewing/auditing standards

·       Excellent computer literacy, particularly in
Microsoft Excel and accounting systems is required.

·       Knowledge of relevant intergovernmental
partner organisations and processes

·       Fluency in English with good reporting and
presentation skills

·       High analytical skills, be able to see
patterns, be a fast thinker and a good decision maker

·       Excellent communication, networking and
partnership building skills

·       Results/action-orientation; project
management skills

·       Organisational and political agility;
developed negotiation skills

·       Proven ability to write documents in a
concise, convincing manner

·       Ability to build consensus amongst diverse
views

·       Ability to operate successfully with a high
degree of autonomy

·       Unquestionable personal code of
confidentiality, ethics, integrity, diversity and trust

·       Identifies with The Union’s Core Values
–Quality, Accountability, Independence, And Solidarity

 

How to Apply:

All candidates
should send an updated CV and a cover letter, including your salary expectations,
to hr@theunion.org

 

NB: Only shortlisted candidates will be
contacted.

 

Deadline:  9^th October 2020

 

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