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Job Title:        Administrative Associate (UN
High School Jobs) 

Organisation: United
Nations High Commissioner for Refugees (UNHCR)

Duty Station: Uganda

Vacancy Notice: Internal/ External Vacancy notice no. 014/2020

Position Number: 10021805

Position Grade: GS-6

About US:

The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.

Job Summary: The
Administrative Associate is responsible for the office management in assisting
the concerned manager in the implementation of general administrative and
resource management tasks. The Administrative Associate is normally
supervised by a (Senior) Administrative Officer or a National Administrative
Officer who defines general work objectives and provides necessary advice and
guidance. The incumbent may supervise some support staff. S/he keeps frequent
contacts with staff at various levels in the office and occasionally with staff
at the same level in other duty stations and/or Headquarters; with local
suppliers and/or officials and/or Implementing Partners (IPs) on subject
matters which may be of importance to the Organization.

Key Duties and Responsibilities: 

• Assist the supervisor in the provision of resources (human, material
  and services) necessary to support the day-to-day activities of the staff
  in the office.
• Assist the supervisor in ensuring the UNHCR Office premises provide
  a healthy, safe and respectful working environment.
• Provide administrative support in the areas of finance,
  administrative and human resources as well as up to date and accurate data
  and records in MSRP and other systems.
• Provide interpretation of administrative rules, regulations and
  procedures. Perform personnel work including processing of entitlement,
  issuance of contracts maintenance of various personnel records and files.
• Assist in the recruitment of General Service staff for
  non-specialized work including evaluating candidate applications,
  administering recruitment exams if applicable, conducting preliminary
  interviews of candidates; assign General Service staff to meet work
  requirements.
• Collect information and assist in conduct of surveys on local cost
  of living, daily subsistence allowance criteria, local salaries for office
  and servicing staff, house rentals.
• Brief international personnel on general administrative matters
  relating to visas, licences, security; provide advice and ensure
  administrative support as required.
• Arrange for and/or attend meetings on day-to-day administrative
  matters, participate in discussions of new or revised procedures and
  practices, interpret and assess the impact of changes and make
  recommendations for follow-up action.
• Prepare, on own initiative, correspondence, reports, evaluations and
  justifications, as required, on general administrative or specialized
  tasks which may be of a confidential nature within the assigned area of
  responsibility.
• Assist in the preparation of office budgets applicable to staff and
  servicing costs and maintain necessary budgetary control records.
• In addition to general administration responsibilities, may also
  supervise directly or indirectly, activities concerned with office and
  grounds maintenance, security, transport and similar services.
• Arrange for requisition of office supplies and equipment and arrange
  for control of distribution and maintenance of appropriate inventory
  records.
• Perform other related duties as required.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations UNHCR Administrative
  Associate job placement should have completed  a High school diploma. Required
• At least three years of relevant work experience is required.
• IT-Computer Literacy is required.
• Knowledge of English is required.
• Certificate in Business Administration, Finance, Office Management,
  Human Resources or other related fields is desirable.
• Analytical Thinking
• Planning and Organizing
• Change Capability and Adaptability

How to Apply:

All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.

Click Here

Deadline: 21^st September 2020

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