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Administrative Officer Job Opportunities – Ministry of Education and Sports

 

Job Title:      Administrative Officer

Organization: Ministry of Education and Sports

Duty Station:  Kampala, Uganda

Reports to: Head
of TVET Secretariat

 

About US:

In 2019, the Government of Uganda approved a TVET policy
(2019) as one of the key documents to guide the reform in TVET sector in
Uganda. The policy lays a foundation for a TVET System that is flexible to the
changing labor market demands. The Policy also provides for a: structure to
coordinate, regulate and harmonize TVET at all levels; framework for resource
mobilization, utilization and sustainability for quality TVET provision and
delivery; and, career path and linkages between general education and TVET. ln
addition, the policy provides the basis for reviewing and harmonizing the
current laws.

 

Job Summary:  The Administrative Officer will provide
general logistical and administrative support.

 

Key Duties and Responsibilities:  

·       
Monitor TVET Secretariat workplans budgets and
expenditures and contribute to preparation of budget revisions;

·       
Monitor procurement activities, review
procurement processes, contracts and expenditures and update the procurement
plan in compliance with EU regulations;

·       
Maintain inventory control over office supplies
and stores at the Secretariat;

·       
Schedule and organize meetings, travels and
conferences;

·       
Coordinate and oversee the operations of office
facilities, equipment and machines and regularly maintain the Secretariat Asset
Register;

·       
Prepare monthly payment requisitions in
consultation with the Head of Secretariat;

·       
Prepare draft written responses and respond to
requests for information by phone or e-mail;

·       
Receive and attend to visitors/ clients  internal and external;

·       
Draw up and monitor programmes, activities and
appointments; and

·       
Carry out any other administrative assignments
as requested by the Head of the TVET Secretariat.

 




Qualifications, Skills and Experience:

·       
The applicant should be a Ugandan in possession
of an honors bachelor’s degree in any of the following fields: Secretarial
Studies, Office Management or any related field.

·       
Must have a Post Graduate Diploma in management/
Administration.

·       
Must have at least five years of experience in office
management functions..

·       
Proficiency in MS Office packages.

·       
Ability to meet targets/objectives within
specified timeframes.

·       
Good oral and written communication skills.

·       
Good interpersonal skills.

·       
Highest degree of integrity and honesty.

·       
Ability to work long hours.

 

How to Apply:

All applications should clearly include the position of the
vacancy and applicants should attach photocopies of their certificates and
testimonials plus recent passport size photograph.

Eligible Public Officers may apply. However, they will be
required to obtain leave without pay in accordance with the regulations for the
period of engagement.

Eligible women candidates are encouraged to apply.

Only short-listed applicants shall be contacted for the
interview and final selection process.

 

Applications should he addressed to:

The Commissioner; Human Resource Management

Ministry of Education and Sports,

Floor 4 Room 4.10, Embassy House, King George VI

Way, R0. Box 7063, Kampala, UGANDA

Hard copies should he hand delivered to the Security

Registry (Floor 4, Room 1), Embassy House

 

Deadline: 11th
September 2020

 

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