Admin Jobs – Principal Personal Assistant – Uganda Nurses and Midwives Examinations Board (UNMEB)

 

Job Title:      Principal
Personal Assistant

Organization: Uganda
Nurses and Midwives Examinations Board (UNMEB)

Duty Station: Kampala,
Uganda

Reports to: Executive
Secretary

REF. NO; UNMEB/HRM/PPA/002/20

 

About US:

Uganda Nurses and
Midwives Examinations Board (UNMEB) is a Government Agency under the Ministry
of Education and Sports (MoES), established by the Business, Technical,
Vocational Education and Training (BTVET) Act No. 12 of 2008 and
operationalized by Statutory Instrument No. 4, 2009. UNMEB Mandate is to
streamline, regulate and coordinate examinations and award at Certificate and
Diploma level for the nursing and midwifery profession in Uganda.  UNMEB Mission is to manage and administer
quality examinations using skilled Examiners and Award Certificates to
successful candidates in the Nursing and Midwifery Profession in Uganda.

 

Job Summary:   The Principal Personal Assistant will plan,
coordinate and manage activities in the Office of the Executive Secretary.

 

Key Duties and Responsibilities: 

  • Coordinate day-to-day activities of the office of the Executive
    Secretary;
  • Prepare periodic reports on activities of the office of the
    Executive Secretary;
  • Provide an interface between the DES/Technical, Departments and
    Office of the Executive Secretary;
  • Make administrative decisions and establish work priorities for the
    Executive Secretary;
  • Manage the Executive Secretary’s diary, Coordinate and maintain the
    travel schedules and ensure meeting requests are followed up;
  • Ensure safe custody of minutes of the Board and Committee meetings;
  • Prepare internal and external correspondences for the Executive
    Secretary;
  • Take minutes of Management Committee Meetings;
  • Responsible for coordinating Board, Management and adhoc meetings;
  • Develop work plans and budgets for the Office of the Executive
    Secretary;
  • Follow up on timely execution of planned activities related to
    strategic decisions taken by the Executive Secretary;
  • Review and comment on materials and documents related to the
    execution of high profile strategic decisions, programmes being presented
    to the Executive Secretary thus ensuring accuracy and quality;
  • Provide regular updates to the Executive Secretary on activities of
    the Board;
  • Make travel arrangements for the Executive Secretary and Board
    Members;
  • Responsible for issuing blank transcripts and embossing the seal,
  • Perform any other relevant duties assigned from time to time.

 




Qualifications, Skills and Experience: 

  • The applicant must hold a Master’s Degree in Public Administration
    or Management or Humanities or Public Relations;
  • An Honours Bachelor’s Degree in either; Social Sciences or Mass
    Communication or Secretarial Studies or Psychology or SWASA or Management
    Science, or B Com/BBA (Management option) from a recognized institution;
  • Certificate in Records Management is a MUST;
  • A minimum of six (6) years relevant work experience, three (3) of
    which must have been gained at senior level in a similar role in a reputable
    organization.
  • Information and Communications Technology
  • Planning, organizing and coordinating
  • Records and Information Management
  • Public Relations and Customer Care
  • Communication
  • Confidentiality
  • Professionalism
  • Integrity
  • Teamwork
  • Time management
  • Efficiency & Effectiveness

 

How to Apply:

All suitably
qualified and interested candidates should submit their hand written or online
applications in triplicate to the Executive Secretary, Uganda Nurses and
Midwives Examinations Board, Plot 157, Ssebowa Road, Kiwatule, P.O. Box 3513
Kampala, Uganda

 

NB;

  • Please attach on their application detailed Curriculum Vitae with an
    address and day time telephone contacts, written recommendation letters
    from referees, Copies of three (3) sets of relevant Certified Academic documents,
    three (3) Passport size photographs a copy of the National Identity Card.
  • Indicate title of post on the Applications as well as the Reference
    Number against the vacancy.
  • For electronic submission, please quote the respective reference
    number on the subject of the e-mail and send to; info@unmeb.go.ug and
    unmebservices@gmail.com
  • Only successful candidates will be contacted.

 

Deadline; 16th October 2020 by 5;00pm

 

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